<h2 id="whyareemailscomingfromanothercountryevenaproblem">Why Are Emails Coming From Another Country Even a Problem?</h2>
<p>According to a recent survey by <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.radicati.com/wp/wp-content/uploads/2020/01/Email_Statistics_Report,_2020-2024_Executive_Summary.pdf">Radicati</a>, an average person receives more than 120 emails a day. Unfortunately, not all of these are useful.</p>
<p>Many of these emails are spam, malicious phishing attempts, or irrelevant to users' interests. More than 150 billion <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-many-spam-emails-are-sent-per-day/">spam emails are sent daily</a>. On average, 1 in every 100 emails you receive is a phishing attempt, according to <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.helpnetsecurity.com/2023/08/02/h1-2023-phishing-bec/">Help Net Security</a>.</p>
<p>A phishing email is an email from a deceptive source pretending to be a reputable organization, tricking recipients into revealing sensitive personal information such as credit card numbers, passwords, or other confidential details. Given the malicious and rampant nature of phishing emails, we must implement measures against these cybercrimes to ensure robust data privacy and security.</p>
<p>One origin of such phishing attempts is emails originating from a completely different part of the world. For instance, if you reside in Canada and suddenly begin receiving emails from Russian or Chinese domains, you probably shouldn't trust these emails. If you find yourself on the receiving end of such emails, there's no need to worry as long as you haven't interacted with them in any way (e.g., replying to them, clicking on any links shared in the message, or downloading/opening any attachments).</p>
<p>Even if these emails are not malicious and are just random spam, the flood of them filling your inbox can be incessant. In fact, spam accounts for more than 50% of the total emails sent. If you are dealing with this specific type of email spam and want to eliminate this unending stream of annoying and deceptive messages, continue reading this article as we guide you on how to tackle this issue using both Gmail and Block Sender.</p>
<h2 id="whyblockforeignemails">Why Block Foreign Emails</h2>
<p>Are you suddenly the recipient of strange emails coming from domains like &quot;<strong>.de</strong>&quot;, &quot;<strong>.ru</strong>&quot;, or &quot;<strong>.cn</strong>&quot;? If yes, you are not alone! According to a study conducted by <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.statista.com/statistics/1270488/spam-emails-sent-daily-by-country/">Statista</a> in 2024, countries like the US, China, Germany, and Russia are leading sources of spam emails. US and Chinese domains are used to send around 8 billion and 7.6 billion spam emails daily, respectively.</p>
<p>Typically, these emails contain promotional material such as newsletters you didn't sign up for or fake order receipts from eBay and Amazon. Sometimes, these emails also contain phishing and malware links. In fact, a significant portion of spam emails originating from the US and China include malware links or phishing attempts. Most phishing attempts occur in emails masquerading as government agencies, fake health emergency alerts, crypto, or other investment scams.</p>
<p>Sound familiar? Here's why you should consider blocking these emails.</p>
<ul>
<li><strong>Free Your Inbox of Unwanted Content</strong>: If you're tired of constantly clearing your inbox of spammy newsletters or fake lottery schemes, blocking foreign emails is a proactive step.</li>
<li><strong>Eliminate Irrelevant Content</strong>: Frustrated with continually deleting newsletters you never subscribed to? Block them all!</li>
<li><strong>Enhance Security and Privacy</strong>: Concerned about credit card fraud? Strengthen the protection of your data by blocking emails from other countries.</li>
</ul>
<h3 id="todeleteunsubscribeorblock">To Delete, Unsubscribe, or Block?</h3>
<p>But should you block these emails? Why not just hit the delete button and be done with them?</p>
<p>While this is an option, it's not necessarily the most effective one. Deleting emails as they arrive can:</p>
<ol>
<li>
<p><strong>Be Cumbersome</strong><br>
Spammers send emails persistently. Who has time to delete hundreds of spam emails every day?</p>
</li>
<li>
<p><strong>Make Your Inbox Difficult to Use</strong><br>
Important emails can easily get lost in a cluttered inbox.</p>
</li>
<li>
<p><strong>Impact Your Productivity and Lead to Unnecessary Stress</strong><br>
And who wants another contributor to daily stress?</p>
</li>
</ol>

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            <p><strong>Note:</strong> When considering unsubscribing, we strongly advise against doing so for these types of emails. A helpful rule of thumb is that if you don't remember subscribing to a newsletter, instead of unsubscribing, consider <a target="_blank" rel="noopener noreferrer" href="https://help.blocksender.io/how-to-block-emails-by-the-senders-email-address">blocking the sender</a> entirely. Clicking the unsubscribe link may redirect you to a malicious website or inform spammers that your inbox is active and monitored.</p>

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            <p>Thus, blocking is usually your most effective strategy against these emails. We will show how to do this using both <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-filter-emails-in-gmail/">Gmail filters</a> and Block Sender.</p>
<h2 id="usinggmailfilterstoblockemailsfromothercountries">Using Gmail Filters to Block Emails from Other Countries</h2>
<p>Utilizing Gmail's built-in filtering techniques, one can effectively block emails from different domains and senders.</p>
<p>If your foreign spam consistently originates from the same sender, you can easily block the entire email address. However, if it comes from different senders within the same domain, you will need to block that specific domain to eliminate such emails.</p>
<p>For example, if many of your emails end with the same country domain (e.g., .in) but originate from various senders (e.g., <strong>abc.xyz.in</strong> or <strong>lmn.qrs.in</strong>), consider blocking that domain (<strong>.in</strong> in this case).</p>
<p>Suppose emails are coming from multiple geographical regions with various countries' domains. Then, you may have unfortunately fallen prey to a larger network of international spammers. This occurs because email addresses are frequently sold to spammers, which is why you should limit sharing your email address.</p>
<p>Now let's return to the point. If the source of spam comes from around the world, such as receiving emails ending with Russian domains (.ru), Chinese (.cn), and Indian (.in) domains, make a list of these and block them.</p>
<p>Here is how to block by domain using Gmail filters.</p>
<ol>
<li>Open Gmail. Go to <code>Settings</code> by clicking the gear (⚙) icon in the upper-right corner, then select <code>See All Settings</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-1.png" alt="Gmail settings" /></li>
<li>Go to the <code>Filters and Blocked Addresses</code> tab and select <code>Create New Filter</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-2.png" alt="Gmail filters and blocked addresses" /></li>
<li>In the From field, enter the domain you wish to block, preceded by <code>*@</code>. For example, if you want to block China's domain, type <code>@*.cn</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-3.png" alt="Gmail create filter" /></li>
<li>You can block multiple domains in the same filter by using the <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-use-or-conditions-in-gmail-filters/">OR operator</a>. For instance, if you want to block both <strong>German (.de)</strong> and <strong>Chinese (.cn)</strong> domains, type <code>@*.cn</code> OR <code>@*.de</code> in the From field.</li>
</ol>

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            <p><strong>Note:</strong> If spam emails consistently come from the same sender, you can enter the entire email address in the <strong>From</strong> field to permanently remove these emails.</p>

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            <ol start="5">
<li>Now, select the action you want Gmail to perform on these emails, such as Delete or Mark as Spam, and click <code>Create Filter</code> to confirm.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-4.png" alt="Gmail filter actions" /></li>
</ol>
<h3 id="thelimitationsofgmailfilters">The Limitations of Gmail Filters</h3>
<p>Gmail filters, while an advanced feature, have specific limitations that are addressed by Block Sender.</p>
<ol>
<li>
<p><strong>No IP-Address-Based Filtering:</strong> When attempting to block emails from a specific region, one might consider blocking certain IP addresses. However, Gmail doesn't support IP-based email filtering. You cannot block emails originating from a specific location by specifying that location or IP address in Gmail. Fortunately, this can be accomplished using Block Sender.</p>
</li>
<li>
<p><strong>Filtering Is Time-Consuming and Challenging:</strong> The option to create filters in Gmail lacks robustness. First, the filtering option is not immediately visible and can be accessed by navigating to <code>See All Settings</code>. Furthermore, creating filters is significantly more time-consuming and challenging compared to using Block Sender.</p>
</li>
<li>
<p><strong>Limited Features:</strong> Gmail offers limited features, such as the absence of options for filtering rules to work across multiple accounts and a complicated user interface. Users cannot easily block emails based on criteria like sender, subject, or common phrases.</p>
</li>
</ol>
<h2 id="usingblocksendertoblockemailsfromothercountries">Using Block Sender to Block Emails From Other Countries</h2>
<p>An enhanced option for blocking emails from different countries is using the Block Sender app.</p>
<p>Block Sender for Gmail is a third-party tool that simplifies the process of blocking unwanted emails. It offers advanced features such as blocking IP addresses, sending bounce-back messages, linking multiple accounts, and sharing blocking rules across these accounts.</p>
<p>Block Sender provides enhanced flexibility in creating blocking rules. Users can block by sender, domain, email header, subject, and even IP addresses. Blocking rules can be further customized using wildcards or phrase blocking, which allows for targeting phrases commonly found in spam emails.</p>
<p>Now let's explore how to use Block Sender to prevent spam emails from various countries.</p>
<h3 id="installingblocksenderandlinkinggmail">Installing Block Sender and Linking Gmail</h3>
<p>Install Block Sender's browser extension by going to <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io">Block Sender</a> and linking your Gmail account. Manage your account and blocking rules through its web-based dashboard. Then, link the account(s) for which you want to create blocking rules.</p>
<h3 id="blockingemailsbasedondomain">Blocking Emails Based on Domain</h3>
<ol>
<li>Log in to Block Sender. Navigate to <code>Blocks</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-5.png" alt="Block Sender blocks" /></li>
<li>Click on <code>+ New Blocking Rule</code> to create a new rule.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-6.png" alt="Block Sender new blocking rule" /></li>
<li>Select <code>Domain</code> from the dropdown box and enter the domain you want to block.</li>
<li>Choose the actions you wish to perform, like <code>Archive</code> or <code>Delete</code>, and decide whether to bounce back emails.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-7.png" alt="Block Sender choose action" /></li>
</ol>
<h3 id="blockingemailsbasedonipaddresses">Blocking Emails Based on IP Addresses</h3>
<p>If you wish to block an entire IP address, choose <code>IP Address</code> from the dropdown menu and select your preferred action.</p>
<h2 id="conclusion">Conclusion</h2>
<p>We recommend deleting spam emails originating from other countries due to the potential risks of malware and scams, as well as to keep your inbox free from unwanted junk emails. You can achieve this using both Gmail and Block Sender. However, to save time and effort, we highly recommend utilizing our Block Sender app.</p>


Hamna Fayyaz

How to Block Email Spam Coming from Different Countries

<h2 id="introduction">Introduction</h2>
<p>Organizing your Gmail inbox can be an unexciting yet important task, especially for those who get a ton of emails daily. Most of us probably prefer to have our emails neatly sorted and labeled, but sometimes, we get so caught up in the daily grind that we forget to label our emails.</p>
<p>In this article, we'll see how to find and filter messages that aren't labeled in Gmail. We'll also talk a bit about the importance of labeling emails and how it can help you stay organized and efficient in managing your inbox.</p>
<h2 id="gmaillabels">Gmail Labels</h2>
<p>Labels in Gmail work much like folders, but with a bit of a twist. They allow you to categorize your emails, as folders do, but with a tiny difference, mainly that each email can have multiple labels, whereas it can only be in one folder.</p>
<p>Labels come with a &quot;tagging&quot; feature. You can add a label to an email and then find that email later by looking up the label. With some carefully thought out labels, you can easily locate emails related to a specific topic, project, or person.</p>

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            <p><strong>Note:</strong> Keep in mind the important difference between labels and folders. You can apply multiple labels to a message, and you can locate it under each of those labels. So, if you have a work email that's also related to an ongoing project, you could label it as both &quot;Work&quot; and &quot;Project X&quot;, and it would show up under both labels when you search for it. For each email, you should consider what all labels could be relevant.</p>

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            <h2 id="whyfilterunlabeledmessages">Why Filter Unlabeled Messages?</h2>
<p>So why anyone would want to filter their unlabeled emails? Well, if you're anything like us who prefer having everything organized, unlabeled emails can seem like a bunch of paperwork scattered all over your desk. It's chaotic and makes finding specific emails a tedious task. Additionally, labeling emails allows you to streamline your processing system, follow up on important matters, and keep your inbox clutter-free.</p>
<h2 id="findingunlabeledmessagesingmail">Finding Unlabeled Messages in Gmail</h2>
<p>For a while, Gmail did not have a native feature to search for emails without labels. However, they have since added a search feature that allows you to find emails without any <em>user</em> labels. Just type the following in the search bar and hit enter:</p>
<pre><code class="hljs">has:nouserlabels
</code></pre>
<p>When searching for this, you'll notice that many emails may still show up with labels like &quot;Inbox&quot;. This is because the &quot;Inbox&quot; label is not a user-created label, but a system label. To exclude these emails from the search results, you can use the following search query:</p>
<pre><code class="hljs">-in:inbox has:nouserlabels
</code></pre>

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            <p><strong>Note:</strong> <a target="_blank" rel="nofollow noopener noreferrer" href="https://support.google.com/mail/answer/7190?hl=en">According to Google</a>, labels are only added to a single message, and not to the entire conversation. This is important becasue when you search for unlabeled messages, you might find a conversation that has a label, but one of the messages in the conversation does not have a label. Without knowing this, the search results might be confusing.</p>

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            <h2 id="filteringunlabeledmessages">Filtering Unlabeled Messages</h2>
<p>While you can manually filter emails using the above method, Gmail also provides a more automated way to filter messages. This is done by creating a filter that automatically categorizes incoming emails based on specific conditions you set. This can be done to filter emails without any labels, possibly putting them into some kind of &quot;queue&quot; label for you to review later.</p>
<p>To do this, do the following:</p>
<ol>
<li>Click on the search bar at the top of your Gmail account.</li>
<li>Enter the search query <code>has:nouserlabels</code> and click on the &quot;Settings&quot; icon on the right side of the search bar. Add any additional search criteria you want to include in the filter.</li>
<li>Click on the <code>Create filter</code> button at the bottom right corner of the search bar dropdown.</li>
<li>In the <code>Create filter</code> dialog box, you can set the actions you want to take on the filtered emails. You can choose to skip the inbox, mark as read, star it, apply a label, or even delete it.</li>
<li>Click on the <code>Create filter</code> button to create the filter.</li>
</ol>
<p>Now, any incoming emails that don't have any user labels will be filtered according to the conditions you set. This can be a great way to keep your inbox organized and ensure that you don't miss any important emails.</p>
<h2 id="applyinglabelstofilteredmessages">Applying Labels to Filtered Messages</h2>
<p>After successfully filtering your Gmail messages, you definitely want to use Gmail labels. To do this, you can create a label for the filtered messages and apply it to them. This will help you easily locate these messages later on. Follow these steps to apply labels to your filtered messages:</p>
<ol>
<li>Click on the gear icon in the top right corner of your Gmail account and select <code>See all settings</code>.</li>
<li>Click on the <code>Labels</code> tab.</li>
<li>Scroll down to the <code>Labels</code> section and click on the <code>Create new label</code> button.</li>
<li>Enter the name of the label you want to create and click on the <code>Create</code> button.</li>
<li>Go back to your inbox and select the filtered messages you want to label.</li>
<li>Click on the <code>Labels</code> icon at the top of the inbox and select the label you just created.</li>
</ol>
<p>Now, all the filtered messages will be labeled according to your preference. You can easily find these messages by clicking on the label in the left sidebar of your Gmail account.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Organizing your Gmail inbox is essential for staying productive and efficient. By labeling your emails and filtering out the ones that aren't labeled, you can more easily streamline your email processing system and keep your inbox clutter-free. With the steps outlined in this article, you can easily find and filter messages that aren't labeled in Gmail, ensuring that you never miss an important email again.</p>


Admin

How to Find and Filter Messages that Aren't Labeled in Gmail

<p>Managing your Gmail inbox can be a daunting task, especially when newsletters flood your email daily. While some newsletters provide valuable information, many are unwanted and simply add to the clutter. This constant influx can lead to missed important emails, reduced productivity, and an overall sense of inbox chaos.</p>
<p>Keeping a clean and organized inbox is important for maintaining productivity and reducing your work (and mental) load. By managing and blocking unwanted newsletters, you can focus on the emails that matter, helping you to not miss important communications. Additionally, a clutter-free inbox can improve your overall email experience and efficiency.</p>
<p>As you'll see, Block Sender offers a user-friendly solution to tackle this problem. With its advanced filtering capabilities, Block Sender simplifies the process of blocking only the newsletters you don't want, providing a more hassle-free way to keep your inbox clean and organized. Whether you're tired of unsubscribing from countless lists or finding Gmail's built-in filters hard to use, Block Sender is here to help.</p>
<h2 id="thenewsletterproblem">The Newsletter Problem</h2>
<p>Newsletters are often a double-edged sword. While some deliver useful updates and insights, many others are nothing more than spam that clogs up your inbox. The problem becomes even more pronounced when you sign up for a service or make a purchase and unknowingly opt into their multiple mailing lists. Even worse, many companies these days will sell your email address to their &quot;partners&quot;. Over time, these newsletters accumulate, leading to an full inbox.</p>
<p>Unwanted newsletters can cause several issues:</p>
<ul>
<li><strong>Distraction:</strong> Constant notifications from unwanted newsletters can be distracting and interrupt your workflow.</li>
<li><strong>Missed Emails:</strong> Important emails can get buried under the sheer volume of newsletters.</li>
<li><strong>Increased Stress:</strong> A cluttered inbox can be mentally exhausting and stressful to manage.</li>
</ul>
<h2 id="traditionalmethodsofblockingnewsletters">Traditional Methods of Blocking Newsletters</h2>
<h3 id="unsubscribe">Unsubscribe</h3>
<p>The first thing you should try is to unsubscribe from newsletters you no longer want to receive. Most newsletters include an &quot;Unsubscribe&quot; link at the bottom of the email. Clicking on this link should remove you from the mailing list. This is the preferred method since it means the email will never be sent in the first place.</p>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-1.png" alt="Unsubscribe link"></p>
<p>But unfortunately, not all newsletters honor unsubscribe requests, or just make them difficult to do. Some may continue to send emails even after you've unsubscribed. In such cases, you need a better solution to block these unwanted newsletters.</p>
<h3 id="usinggmailsbuiltinfilters">Using Gmail's built-in filters</h3>
<p>Gmail offers built-in filtering options that can help you manage incoming emails, including newsletters. Here's how to create filters to block newsletters:</p>
<p><strong>How to create a filter</strong></p>
<ol>
<li><strong>Open Gmail</strong> and click on the gear icon in the top right corner, then select <code>See all settings</code>.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-2.png" alt="Gmail settings"></p>
<ol start="2">
<li>Navigate to the <strong>&quot;Filters and Blocked Addresses&quot;</strong> tab.</li>
<li>Click on <strong>&quot;Create a new filter&quot;</strong> button at the bottom.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-3.png" alt="Gmail filter and blocked addresses"></p>
<ol start="4">
<li>In the filter form, you can specify criteria such as the sender's email address, subject line, or keywords.</li>
<li>Click <strong>&quot;Create filter&quot;</strong> with this search.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-4.png" alt="Gmail create filter"></p>
<ol start="6">
<li>Choose the action you want to take, such as <strong>&quot;Delete it&quot;</strong> or <strong>&quot;Skip the Inbox (Archive it).&quot;</strong></li>
<li>Click <strong>&quot;Create filter&quot;</strong> to apply the filter.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-5.png" alt="Gmail filter actions"></p>
<h3 id="reportingasspam">Reporting as spam</h3>
<p>Another method to manage unwanted newsletters is by marking them as spam. This helps Gmail learn to automatically filter similar emails into your spam folder.</p>
<p><strong>How to mark emails as spam</strong></p>
<ol>
<li><strong>Select the email</strong> you want to mark as spam.</li>
<li>Click on the <strong>&quot;Report spam&quot;</strong> button in the toolbar above the email.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-6.png" alt="Gmail mark emails as spam"></p>
<ol start="3">
<li>Gmail will move the email to the spam folder and adjust its filters accordingly.</li>
</ol>
<h3 id="limitations">Limitations</h3>
<p>While Gmail's built-in filters and spam reporting can be effective, they have limitations:</p>
<ul>
<li><strong>Manual Setup:</strong> Creating and managing filters requires manual setup and maintenance, which can be time-consuming.</li>
<li><strong>Accuracy:</strong> Filters may not always accurately identify unwanted newsletters, leading to either missed important emails or newsletters still reaching your inbox.</li>
<li><strong>Reactive Approach:</strong> Marking emails as spam is often a reactive approach, dealing with newsletters after they arrive rather than preventing them from appearing in the first place.</li>
</ul>
<p>Using Gmail's built-in tools is a good start, but for a more comprehensive and efficient solution, Block Sender offers a powerful alternative that simplifies and enhances the process of blocking unwanted newsletters.</p>
<h2 id="usingblocksendertoblocknewsletters">Using Block Sender to Block Newsletters</h2>
<p>Block Sender is designed to provide an easy and effective solution for managing unwanted emails, including newsletters. Some of its key features include:</p>
<ul>
<li><strong>Customizable Filters:</strong> Create specific rules to block newsletters based on sender, subject, or keywords.</li>
<li><strong>One-Click Blocking:</strong> Easily block senders with a single click.</li>
<li><strong>Inbox Clutter Reduction:</strong> Automatically filter out unwanted emails to keep your inbox clean and organized.</li>
<li><strong>Real-Time Updates:</strong> Adjust your block settings to keep up with new newsletters or changes in your preferences.</li>
</ul>
<p><strong>Step-by-step guide to blocking newsletters with Block Sender</strong></p>
<p><strong>Installing Block Sender</strong></p>
<ol>
<li><strong>Visit the Block Sender website</strong> and download the extension for your browser.</li>
<li><strong>Install the extension</strong> by following the on-screen instructions.</li>
<li>Once installed, <strong>log in</strong> to your Block Sender account or create a new account if you don't have one.</li>
</ol>
<p><strong>Configuring settings specific to newsletters</strong></p>
<ol>
<li>Install Block Sender's browser extension and log in to your account (<a target="_blank" rel="noopener" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Chrome</a>, <a target="_blank" rel="noopener" href="https://addons.mozilla.org/en-US/firefox/addon/block-sender-for-gmail/">Firefox</a>)</li>
<li>Open your Gmail inbox, log in to Block Sender, and connect your account.</li>
<li>Open the newsletter you'd like to block.</li>
<li>Click on the <strong>Block Sender icon</strong> in the toolbar above the email.</li>
<li>Choose how you'd like to block the email, such as &quot;Emails from this sender&quot;, &quot;Emails from this domain&quot;, or &quot;Emails with this subject&quot;.</li>
</ol>
<p><strong>Benefits of using Block Sender over other methods</strong></p>
<ul>
<li><strong>Efficiency:</strong> Block Sender provides a more streamlined and automated approach compared to manual Gmail filters.</li>
<li><strong>Accuracy:</strong> Advanced filtering options ensure that newsletters are accurately identified and blocked.</li>
<li><strong>Ease of Use:</strong> The user-friendly interface makes it simple to manage and adjust your settings.</li>
<li><strong>Comprehensive Control:</strong> Offers more control over blocking rules and settings than traditional methods.</li>
</ul>
<h3 id="advancedtips">Advanced Tips</h3>
<p><strong>Using Block Sender's custom rules</strong></p>
<p>To get the most out of Block Sender, consider using custom rules. These allow you to create more specific filters based on:</p>
<ul>
<li>Keywords in the subject line or email body</li>
<li>Sender's email address or domain</li>
<li>Patterns or phrases commonly found in newsletters</li>
</ul>
<p><strong>Managing blocked senders list</strong></p>
<p>Regularly review and manage your blocked senders list to ensure it's up-to-date. This can be done by:</p>
<ol>
<li>Navigating to the Block Sender dashboard</li>
<li>Clicking on &quot;Blocks&quot;</li>
<li>Adding or removing email addresses or domains as needed</li>
</ol>
<p><strong>Regular maintenance tips for a clutter-free inbox</strong></p>
<ol>
<li><strong>Review Filters Periodically:</strong> Check and update your filters to adapt to new newsletters or changes in your email habits.</li>
<li><strong>Clean Up Blocked List:</strong> Remove obsolete addresses from your blocked list to keep it organized.</li>
<li><strong>Monitor Spam Folder:</strong> Occasionally review your spam folder to ensure important emails aren't being filtered incorrectly.</li>
</ol>
<h3 id="conclusion">Conclusion</h3>
<p>Block Sender provides a powerful and efficient way to manage and block unwanted newsletters in Gmail. With its advanced features, customizable filters, and user-friendly interface, it significantly reduces inbox clutter and enhances your email experience.</p>
<p>Managing your inbox doesn't have to be a daunting task. With Block Sender, you can easily regain control and enjoy a cleaner, more organized email experience.</p>
<p>Ready to take control of your inbox? <a target="_blank" rel="noopener" href="https://app.blocksender.io/signup">sign up for Block Sender</a> today and start blocking unwanted newsletters with ease. Enjoy a clutter-free email experience and boost your productivity with Block Sender.</p>
<h3 id="faqs">FAQs</h3>
<p><strong>Q: Will Block Sender affect important emails?</strong><br>
A: Block Sender's advanced filters are designed to target only the emails you specify, given the criteria you set. Be sure to be specific with your blocking rules to avoid blocking important emails. The same rule applies to Gmail filters.</p>
<p><strong>Q: Can I customize the filters in Block Sender?</strong><br>
A: Yes, Block Sender offers extensive customization options, allowing you to create specific rules based on sender, keywords, and more.</p>
<p><strong>Q: How do I update my filters in Block Sender?</strong><br>
A: From within your Gmail inbox, click the block icon above your list of emails and select &quot;Manage Blocks&quot;.</p>


Blocking Newsletters in Gmail

<h2 id="introduction">Introduction</h2>
<p>Email clients play an important role in our digital communication, as they are our interface for sending, receiving, and managing emails efficiently. Whether for personal use, <a rel="noopener noreferrer" target="_blank" href="https://krispcall.com/blog/what-is-business-communication/">business communication</a>, or marketing, the choice of an email client can have a significant impact on productivity.</p>
<p>In this article we'll take a look at the leading email clients by market share, offering insights into their popularity and features.</p>
<h2 id="emailclientmarketsharestatistichighlights">Email Client Market Share Statistic Highlights</h2>
<ul>
<li><em>Apple Mail</em>: <strong>Apple Mail leads the global email client market with a 56% share</strong>, driven by its integration with the Apple ecosystem and increasingly privacy-focused features.</li>
<li><em>Gmail (Google)</em>: Gmail, with a <strong>32% market share</strong>, is a dominant player known for its user-friendly interface, robust security, and seamless integration with Google's suite of services.</li>
<li><em>Outlook (Microsoft)</em>: <strong>Outlook holds a 4% market share</strong> and is popular for its use in both personal and business contexts, offering professional features and tight integration with Microsoft's productivity tools.</li>
<li><em>Yahoo! Mail</em>: Yahoo! Mail maintains a <strong>2.5% market share</strong> with its long-standing presence, 1 TB of free storage, and integration with other Yahoo! services.</li>
</ul>
<h2 id="overviewofemailclients">Overview of Email Clients</h2>
<p>Email clients are software applications used to access and manage a user's email. They can be standalone applications installed on a computer or mobile device, or web-based clients accessed through a browser. Key factors that distinguish email clients include user interface design, integration with other tools and services, security features, and customization options. Market share is typically determined by the number of active users, frequency of use, and regional adoption.</p>
<h2 id="globalmarketsharestatistics">Global Market Share Statistics</h2>
<p>The global email client market is dominated by a few major players, each offering unique features and capabilities. According to recent data from Litmus and Statista, the market share statistics for the leading email clients as of 2024 are as follows:</p>
<ul>
<li><strong>Apple Mail</strong>: 56%</li>
<li><strong>Gmail (Google)</strong>: 32%</li>
<li><strong>Outlook (Microsoft)</strong>: 4%</li>
<li><strong>Yahoo! Mail</strong>: 2.5%</li>
<li><strong>Other clients</strong>: 5.5%</li>
</ul>
<p><img src="https://block-sender.s3.amazonaws.com/media/top-email-clients-by-market-share-1.png" alt="Global Market Share Chart"></p>
<p>These statistics illustrate the dominance of Apple Mail and Gmail, which collectively account for almost 90% of the global market. The remaining market share is distributed among various other clients, each catering to specific user preferences and needs. Let's take a look at each of the top email clients in more detail.</p>
<h2 id="topemailclients">Top Email Clients</h2>
<h3 id="applemail">Apple Mail</h3>
<p><strong>Market Share</strong>: 56%</p>
<p>Apple Mail is the leading email client, primarily due to its integration with the Apple ecosystem. Pre-installed on all Apple devices, including iPhones, iPads, and Macs, Apple Mail offers seamless synchronization across devices. Its clean interface, strong security features, and ease of use make it a popular choice among Apple users. Apple Mail supports multiple email accounts, advanced search capabilities, and customizable notifications. The client's recent emphasis on user privacy and security, with features like end-to-end encryption for iCloud emails, further enhances its appeal.</p>
<h3 id="gmailgoogle">Gmail (Google)</h3>
<p><strong>Market Share</strong>: 32%</p>
<p>Gmail, a product of Google, is one of the most widely used email clients globally. Available as both a web-based client and a mobile app, Gmail offers a user-friendly interface, powerful spam filtering, and integration with Google's suite of productivity tools, including Drive, Calendar, and Docs. Gmail provides 15 GB of free storage, with additional storage available through Google One plans. Key features include labels and filters for email organization, smart replies, and advanced search functionality. Gmail's robust security measures, including two-factor authentication and machine learning-based spam detection, make it a trusted choice for millions of users.</p>
<p>While Gmail is incredibly poplar as a <em>provider</em>, it is second to Apple Mail in terms of <em>client</em> market share.</p>
<h3 id="outlookmicrosoft">Outlook (Microsoft)</h3>
<p><strong>Market Share</strong>: 4%</p>
<p>Outlook, part of Microsoft's Office 365 suite, is a versatile email client used widely in both personal and business contexts. Known for its clean and professional interface, Outlook integrates seamlessly with other Microsoft products like Word, Excel, and Teams. It offers features such as Focused Inbox, which prioritizes important emails, and powerful calendaring capabilities. Outlook supports multiple email accounts and provides advanced organizational tools, including folders and categories. Its enterprise-level security features, such as encryption and phishing protection, make it a preferred choice for businesses and organizations.</p>
<p>Similar to Gmail, Outlook is more popular as an email <em>provider</em> than it is as an email <em>client</em>.</p>
<h3 id="yahoomail">Yahoo! Mail</h3>
<p><strong>Market Share</strong>: 2.5%</p>
<p>Yahoo! Mail, one of the earliest web-based email clients, continues to maintain a loyal user base. It offers a staggering 1 TB of free storage, making it an attractive option for users who need ample space for emails and attachments. Yahoo! Mail features a user-friendly interface, customizable themes, and powerful spam protection. Although not as attractive as it once was, its integration with other Yahoo! services, such as Yahoo! News and Yahoo! Finance, provides added value for users within the Yahoo! ecosystem.</p>
<p>Despite facing competition from newer email clients, Yahoo! Mail remains a reliable choice for many due to its long-standing presence and generous storage offerings.</p>
<h3 id="othersignificantclients">Other Significant Clients</h3>
<p><strong>Market Share</strong>: 5.5%</p>
<p>The remaining market share is occupied by various email clients, each catering to specific user needs and preferences:</p>
<ul>
<li>
<p><strong>Thunderbird (Mozilla)</strong>: An open-source email client known for its flexibility and customization options. Thunderbird supports multiple email accounts, advanced filtering, and strong security features. It is particularly popular among users who prefer a non-proprietary solution.</p>
</li>
<li>
<p><strong>eM Client</strong>: A full-featured email client for Windows and macOS, eM Client offers a modern interface, calendar and contact management, and support for various email services. It is known for its ease of use and robust functionality.</p>
</li>
<li>
<p><strong>Spark</strong>: Spark is designed for teams and collaboration, featuring shared inboxes, email delegation, and built-in chat functionality. Its intuitive interface and smart email management features make it popular among professionals and teams.</p>
</li>
<li>
<p><strong>ProtonMail Bridge</strong>: ProtonMail is well-known for its focus on security and privacy. The ProtonMail Bridge allows users to integrate ProtonMail with traditional email clients, providing end-to-end encryption for enhanced email security.</p>
</li>
</ul>
<p>There are many other email clients available, each with its own unique features and target audience. Users can choose an email client based on factors such as security, ease of use, integration with other tools, and customization options.</p>
<h2 id="trendsandfutureoutlook">Trends and Future Outlook</h2>
<p>The email client market is continuously evolving, driven by technological advancements and changing user preferences. Key trends shaping the future include:</p>
<ul>
<li>
<p><strong>Enhanced Security and Privacy</strong>: With increasing concerns over data breaches and privacy, email clients are investing in advanced security features like end-to-end encryption and AI-driven threat detection.</p>
</li>
<li>
<p><strong>AI Integration</strong>: Email clients are now leveraging AI to enhance user experience, offering features such as smart replies, advanced search, and automatic categorization. AI-driven insights and automation are becoming standard to improve productivity.</p>
</li>
<li>
<p><strong>Mobile Optimization</strong>: As mobile device usage grows, email clients are optimizing their platforms for better mobile experiences, ensuring functionality and ease of use on smartphones and tablets.</p>
</li>
<li>
<p><strong>Collaborative Features</strong>: Email clients are increasingly incorporating collaboration tools, such as shared inboxes, team chat, and email delegation, to support remote work and team collaboration.</p>
</li>
</ul>
<p>While Apple Mail and Gmail currently dominate the market, newer email clients are starting to innovate to meet the continually evolving needs of users. From what we've seen with up-and-coming email clients, the future of email clients will likely focus on seamless integration with other tools, enhanced security and privacy features, and a strong focus on user experience across devices.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Choosing the right email client depends on various factors, including personal or business needs, security preferences, and regional considerations. While Apple Mail, Gmail, and Outlook dominate the global market, other clients like Yahoo! Mail, Thunderbird, and Spark offer valuable alternatives.</p>
<p><small><strong>Sources:</strong> Statistics in this article were sourced from <a rel="nofollow noopener" target="_blank" href="https://www.statista.com/statistics/265816/most-used-e-mail-service-by-market-share/">Statista</a> and Block Sender data.</small></p>


Top Email Clients by Market Share

<p>Gmail labels are an often-used tool for categorizing and organizing your emails. Unlike traditional folders, labels in Gmail allow you to assign multiple categories to a single email, making it easier to find and manage your messages.</p>
<p>But what about those emails that slip through the cracks and end up without any labels? These unlabeled messages can accumulate over time, cluttering your inbox and making it difficult to find important information.</p>
<p>In this article, we'll explore several effective methods to filter and find Gmail messages that are not labeled. Whether you're a casual Gmail user or a power user managing multiple accounts, you'll find a solution that works for your needs. We'll cover both simple search techniques and more advanced filtering methods, ensuring that you can easily locate and organize your unlabeled emails.</p>
<h2 id="tableofcontents">Table of Contents</h2>
<ol>
<li><a href="#understanding-gmail-labels">Understanding Gmail Labels</a></li>
<li><a href="#method-1-using-the-search-operator">Method 1: Using the Search Operator</a></li>
<li><a href="#method-2-advanced-search-techniques">Method 2: Advanced Search Techniques</a></li>
<li><a href="#method-3-utilizing-gmail-add-ons">Method 3: Utilizing Gmail Add-ons</a></li>
<li><a href="#tips-for-managing-unlabeled-emails">Tips for Managing Unlabeled Emails</a></li>
<li><a href="#troubleshooting-common-issues">Troubleshooting Common Issues</a></li>
<li><a href="#best-practices-for-gmail-organization">Best Practices for Gmail Organization</a></li>
<li><a href="#conclusion">Conclusion</a></li>
</ol>
<h2 id="understandinggmaillabels">Understanding Gmail Labels</h2>
<p>Before we get into the methods for filtering unlabeled messages, it's important to <a target="_blank" rel="noopener" href="/how-to-use-gmail-labels-to-organize-your-emails/">understand how Gmail labels work</a>:</p>
<ul>
<li>Labels are tags you can apply to emails for organization</li>
<li>Unlike folders, an email can have multiple labels</li>
<li>System labels include Inbox, Sent, Drafts, and Spam</li>
<li>User-created labels can be customized with colors and nested hierarchies</li>
</ul>
<p>Now that we have a basic understanding of labels, let's explore the methods to find those elusive unlabeled messages.</p>
<h2 id="method1usingthesearchoperator">Method 1: Using the Search Operator</h2>
<p>The simplest way to find unlabeled messages is by using Gmail's built-in search operator. Here's how to do it:</p>
<ol>
<li>In the Gmail search bar, type: <code>has:nouserlabels</code></li>
<li>Press Enter or click the search button</li>
</ol>
<p>This search will display all messages that don't have any user-created labels. However, it's important to note that this method may still show messages with system labels like &quot;Inbox&quot; or &quot;Sent&quot;.</p>
<p>To refine your search further, you can exclude system labels:</p>
<pre><code class="hljs">has:nouserlabels -in:sent -in:chat -in:draft -in:inbox
</code></pre>
<p>This expanded search query will filter out messages in your Sent, Chat, Draft, and Inbox, leaving you with truly unlabeled emails.</p>
<h2 id="method2usingtheselectalltrick">Method 2: Using the &quot;Select All&quot; Trick</h2>
<p>If you prefer a more hands-on approach, you can use this method:</p>
<ol>
<li>Select all messages in your inbox</li>
<li>Apply a temporary label (e.g., &quot;TempLabel&quot;) to all selected messages</li>
<li>Go to &quot;All Mail&quot;</li>
<li>Search for <code>-label:TempLabel</code></li>
<li>The resulting messages are your unlabeled emails</li>
</ol>
<p>After identifying the unlabeled emails, you can remove the temporary label from the labeled messages. This may not be the most efficient or effective method for all strategies, but there are times where it can still be very helpful.</p>
<h2 id="method3utilizinggmailaddons">Method 3: Utilizing Gmail Add-ons</h2>
<p>Several third-party add-ons can help you manage and find unlabeled emails in Gmail. Here are a few popular options:</p>
<ol>
<li>
<p><strong>Labels Manager for Gmail</strong>: This Google Sheets add-on allows you to export all your labels, making it easier to create comprehensive search queries.</p>
</li>
<li>
<p><strong>CloudHQ</strong>: Offers various Gmail productivity tools, including options for better label management.</p>
</li>
</ol>
<p>When using add-ons, always ensure they come from trusted sources and review their privacy policies before granting access to your Gmail account.</p>
<h2 id="tipsformanagingunlabeledemails">Tips for Managing Unlabeled Emails</h2>
<p>Once you've found your unlabeled emails, consider these tips for better organization:</p>
<ol>
<li>
<p><strong>Batch Process</strong>: Set aside time to go through unlabeled emails in batches, applying appropriate labels or archiving as needed.</p>
</li>
<li>
<p><strong>Create New Labels</strong>: If you notice patterns in your unlabeled emails, create new labels to categorize them more effectively.</p>
</li>
<li>
<p><strong>Use Filters</strong>: Set up filters to automatically label incoming emails based on sender, subject, or content.</p>
</li>
<li>
<p><strong>Regular Clean-up</strong>: Schedule regular clean-up sessions to prevent unlabeled emails from accumulating.</p>
</li>
<li>
<p><strong>Archive or Delete</strong>: For emails that don't need a specific label, consider archiving or deleting them to keep your inbox clutter-free.</p>
</li>
</ol>
<h2 id="troubleshootingcommonissues">Troubleshooting Common Issues</h2>
<p>When filtering for unlabeled messages, you might encounter some issues:</p>
<ol>
<li>
<p><strong>Messages with System Labels</strong>: Remember that <code>has:nouserlabels</code> doesn't exclude system labels. Use additional search parameters to refine results.</p>
</li>
<li>
<p><strong>Conversations vs. Individual Messages</strong>: Gmail's conversation view can sometimes make it appear as if labeled messages are showing up in your unlabeled search. Disable conversation view temporarily if this is an issue.</p>
</li>
<li>
<p><strong>Search Limitations</strong>: Gmail has character limits for search queries. If you have many labels, you might need to perform multiple searches.</p>
</li>
<li>
<p><strong>Delayed Results</strong>: When applying labels to large numbers of messages, it may take some time for Gmail to update. Be patient and refresh your search after a few minutes.</p>
</li>
<li>
<p><strong>Inconsistent Results</strong>: If you're getting inconsistent results, try clearing your browser cache or using an incognito/private browsing window.</p>
</li>
</ol>
<h2 id="bestpracticesforgmailorganization">Best Practices for Gmail Organization</h2>
<p>To minimize the occurrence of unlabeled emails in the future, consider these best practices:</p>
<ol>
<li>
<p><strong>Develop a Labeling Strategy</strong>: Create a hierarchical label system that covers all your email categories.</p>
</li>
<li>
<p><strong>Use Nested Labels</strong>: Utilize Gmail's nested label feature to create subcategories and keep your label list manageable.</p>
</li>
<li>
<p><strong>Color-code Labels</strong>: Assign colors to your most important labels for quick visual identification.</p>
</li>
<li>
<p><strong>Create Filters</strong>: Set up filters to automatically apply labels to incoming emails based on predetermined criteria.</p>
</li>
<li>
<p><strong>Regular Maintenance</strong>: Periodically review and update your labels and filters to ensure they're still relevant.</p>
</li>
<li>
<p><strong>Use Stars and Important Markers</strong>: For emails that don't fit into specific categories, use stars or the &quot;Important&quot; marker for quick access.</p>
</li>
<li>
<p><strong>Archive Liberally</strong>: Don't be afraid to archive emails after processing them. They'll still be searchable but won't clutter your inbox.</p>
</li>
<li>
<p><strong>Leverage Gmail Categories</strong>: Use Gmail's automatic categorization (Primary, Social, Promotions) to help sort incoming mail.</p>
</li>
</ol>
<h2 id="conclusion">Conclusion</h2>
<p>Finding and managing unlabeled Gmail messages doesn't have to be a daunting task. With the methods and tips outlined in this guide, you can easily locate, organize, and process your unlabeled emails. Whether you prefer simple search operators, advanced filtering techniques, or third-party add-ons, there's a solution that fits your workflow.</p>
<p>Remember that the key to maintaining an organized Gmail account is consistency. Regularly applying labels, creating filters, and processing unlabeled emails will help keep your inbox manageable and efficient. By implementing these strategies, you'll spend less time searching for emails and more time focusing on the content that matters most.</p>


Learn how to efficiently filter and locate unlabeled Gmail messages using various methods. Keep your inbox organized with these helpful tips and tricks.

How to Filter Gmail Messages that are Not Labeled

<p>Email can be a wonderful tool, but it can also be a source of stress, particularly if you have an inbox overflowing with messages that aren't necessarily important. Luckily we have a few tools at our disposal to give us the flexibility to manage our inboxes effectively so they become a tool of <em>efficiency</em> rather than a pit of anxiety.</p>
<p>Here we'll talk about getting emails to skip the inbox in Gmail.</p>
<h2 id="whyskiptheinboxarchive">Why Skip the Inbox / Archive?</h2>
<p>The most obvious reason for email management is to reduce clutter and help manage priorities. With Gmail, you can set filters to automatically label and move specific emails, skipping the inbox altogether. For many, this means you'll save time and energy by archiving non-urgent or unimportant emails and focusing on the ones that require your immediate attention.</p>
<p>It might not seem like a lof of time-saving by auto-archiving an email, but if you consider that the average person receives over 100 emails per day, that can add up to a lot of time saved.</p>

            <div class="alert alert-note">
                <div class="flex">
                    
                        <div class="flex-shrink-0 mr-3">
                            <img src="/assets/images/icon-information-circle-solid.svg" class="icon" aria-hidden="true" />
                        </div>
                        
                    <div class="w-full">
            <p><strong>Note:</strong> &quot;Skipping the inbox&quot; is the same as &quot;archiving&quot;, which will remove the &quot;inbox&quot; label from the email, but not send it to the trash. You can access them at any time in your &quot;All Mail&quot; view or via search.</p>

                    </div>
                </div>
            </div>
            <h2 id="howtoskiptheinboxwithgmailfilters">How to Skip the Inbox with Gmail Filters</h2>
<p>So how do we actually get emails to skip the inbox?</p>
<p>When you're in Gmail, do the followig:</p>
<ol>
<li>At the top of your screen, click on the search options icon on the right side of the search bar.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-1.png" alt="Gmail search options icon"></p>
<ol start="2">
<li>Enter the search criteria for the emails you want to filter and click &quot;Create filter&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-2.png" alt="Gmail filter criteria"></p>
<ol start="3">
<li>Select the &quot;Skip the inbox (Archive it)&quot; option and then click &quot;Create filter&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-3.png" alt="Gmail filter skip inbox"></p>
<p>Let's say, for example, that you want all emails from a specific newsletter to be marked as read and archived. You would enter the newsletter email or subject in the search criteria, then choose &quot;Skip the Inbox (Archive it)&quot; and &quot;Mark as read&quot; in the options.</p>
<p>That's it! Now, those emails will bypass your inbox and be marked as read in your archive.</p>
<h2 id="howtoskiptheinboxwithblocksender">How to Skip the Inbox with Block Sender</h2>
<p>While Gmail's filter system works for many use-cases, there are also limitations to it, like a lack of advanced blocking criteria and having to recreate the filter for every account you own.</p>
<p>With Block Sender, you can use advanced criteria (like IP addresses, headers, domain extensions, wildcards, etc) to match emails, as well as share these archiving rules with all of your connected accounts.</p>
<p>Once you've signed up for an account and linked your email, do the following:</p>
<ol>
<li>Go to the <a target="_blank" href="https://app.blocksender.io/blocks">Blocks page</a> in the dashboard.</li>
<li>Click the &quot;New Blocking Rule&quot; button.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-4.png" alt="Block Sender block page"></p>
<ol start="3">
<li>Enter the criteria, select &quot;Archive&quot;, and click &quot;Create&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-5.png" alt="Block Sender block and archive email"></p>
<h3 id="commonissues">Common Issues</h3>
<p>Although this feature is usually pretty straight-forward, it's possible that some issues can arise from time-to-time.</p>
<p>When using the Gmail filter method, you may notice that the emails still show up in your inbox. This can sometimes be due to a setting on your account. To fix it, do the following:</p>
<ol>
<li>Go to the Settings page by clicking on the gear icon and then &quot;See all settings&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-6.png" alt="Gmail see all settings"></p>
<ol start="2">
<li>Click on the &quot;Inbox&quot; tab and scroll down to the bottom.</li>
<li>Selec the &quot;Don't override filters&quot; option.</li>
<li>Click &quot;Save Changes&quot;</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-7.png" alt="Gmail don't override filters"></p>
<p>If Gmail is allowed to override filters, then you may see emails in your inbox when you don't expect to.</p>
<p>Another possibility is that you have conflicting filters or blocking rules. This is when you have two filters/blocks that both match the same email, but have different settings on where the email should go. Unfortunately with Gmail you can't set filter priority, so the next best option is to either update your filters to be more specific <em>or</em> remove the conflicting filter altogether.</p>
<p>The final possibility is that your filter/block criteria is incorrect and doesn't actually match the email you're trying to archive / skip the inbox. In this case, you'll just need to review the criteria to make sure it is correct.</p>
<h3 id="conclusion">Conclusion</h3>
<p>In this article we took a look a few methods for getting emails to skip the inbox / archive, both decluttering your inbox and saving you the time of having to do it yourself.</p>
<p>This can be very useful for, among other things, unimportant emails that you still want to keep around for later use. By using Gmail's filters or Block Sender's blocking rules, you can easily set up rules to automatically archive these emails and keep your inbox clean and organized.</p>


How to have Emails Skip the Inbox (Archive)

<h2 id="introduction">Introduction</h2>
<p>The world we live in today is an increasingly connected one, which  means that your emails are with you wherever you go, spam included! If you're like most people, you're not always at your computer, but you still have to deal with unwanted emails on the go. So, how do you block these emails on your iPhone? This article will show you how to do just that.</p>
<h2 id="blockingemailsinthemailapp">Blocking Emails in the Mail App</h2>
<p>Although it has its limitations, the native Mail app on your iPhone does offer a basic option to block specific senders. Here's how to do it:</p>
<ol>
<li>In your Mail app, open an email from the sender you want to block and tap on their email address.</li>
</ol>
<img style="max-height:32rem;width:auto;" alt="Spam email in iOS Mail app" src="https://block-sender.s3.amazonaws.com/media/how-to-block-spam-emails-on-iphone-1.png" />
<ol start="2">
<li>Then select the option &quot;Block this Contact&quot;.</li>
</ol>
<img style="max-height:32rem;width:auto;" alt="Block this contact in iOS Mail app" src="https://block-sender.s3.amazonaws.com/media/how-to-block-spam-emails-on-iphone-2.png" />
<ol start="3">
<li>Confirm your decision by tapping &quot;Block this Contact&quot; again in the pop-up.</li>
</ol>
<p>Emails from this sender will now be sent directly to your Trash folder. This works well for basic use-cases, but it has its limitations, which we'll take a look at next.</p>
<h3 id="limitations">Limitations</h3>
<p>As handy as it might be, the Mail app's blocking feature comes with its limitations, some of which we've outlined here:</p>
<ul>
<li><strong>Limited options</strong>. It only works for individual email addresses — meaning if a spammer uses different senders, then you're stuck playing a game of whack-a-mole. You also can't block things like subject lines or entire domains.</li>
<li><strong>Limited destinations</strong>. Blocked emails are sent to the Trash folder, which means they're not permanently deleted. There's no option to skip the trash, archive them, or send them to a different folder.</li>
<li><strong>Limited support</strong>. Depending on the email provider, the blocking feature might not work as expected. For example, the blocking may only occurr on your iPhone and not on your other devices.</li>
</ul>

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            <p><strong>Note:</strong> The inability to sync your block list across your Apple devices/accounts, unless you're using iCloud Mail, is a big drawback for most. This means that if you block someone on your iPhone, they're not necessarily blocked on your iPad or Mac.</p>

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            <p>To get around these limitations, there are other solutions like Block Sender, which gives you more control over what lands in your inbox, whether its on your phone or computer.</p>
<h2 id="blockingemailsoniphonewithblocksender">Blocking Emails on iPhone with Block Sender</h2>
<p>So how do we get around these limitations? Block Sender offers two options: &quot;forward to block&quot; and &quot;email to block&quot;. Let's take a look at how each of these works.</p>
<h3 id="forwardtoblock">Forward to Block</h3>
<p>For most use-cases, the best alternative is to use Block Sender's &quot;forward to block&quot; feature. When you come across an email/sender you want to block, simply forward that email to <a href="mailto:block@blocksender.io">block@blocksender.io</a>.</p>
<ol>
<li>To forward, open the email, click on the left-pointing arrow a the bottom of the screen and select &quot;Forward&quot;.</li>
</ol>
<img style="max-height:32rem;width:auto;" alt="Forward email in iOS Mail app" src="https://block-sender.s3.amazonaws.com/media/how-to-block-spam-emails-on-iphone-3.png" />
<ol start="2">
<li>In the new email, enter &quot;<a href="mailto:block@blocksender.io">block@blocksender.io</a>&quot; in the &quot;To&quot; field.</li>
</ol>
<img style="max-height:32rem;width:auto;" alt="Forward email to Block Sender in iOS Mail app" src="https://block-sender.s3.amazonaws.com/media/how-to-block-spam-emails-on-iphone-4.png" />
<ol start="4">
<li>Block Sender will then block the email address of the sender of the email you forwarded.</li>
</ol>
<img style="max-height:32rem;width:auto;" alt="Forwarded email blocked by Block Sender" src="https://block-sender.s3.amazonaws.com/media/how-to-block-spam-emails-on-iphone-5.png" />

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            <p><strong>Note</strong>: You must have already linked your account with Block Sender and you must forward the email from that linked account.</p>

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            <h3 id="emailtoblock">Email to Block</h3>
<p>Now, what if you know of an email address you want to block, but you've already deleted all of their emails from your inbox and don't have any to forward? No problem, simply send a new email to <a href="mailto:block@blocksender.io">block@blocksender.io</a> with the following format:</p>
<pre><code class="hljs">domain: spammer@example.com
</code></pre>
<p>Block Sender will then know to block the given email, even if you didn't forward one. In the example above, we're blocking the domain <code>example.com</code>.</p>
<h3 id="creatingdifferenttypesofblocks">Creating Different Types of Blocks</h3>
<p>The advantages of this approach are more than simply being able to block emails from any device, but also the flexibility it provides. Using the body of the email, you can specify what exactly to block. Currently we're able to block the following when forwarded or sent an email:</p>
<ul>
<li>Email address (ex: <code>email: no-reply@spam.com</code>)</li>
<li>Domain (ex: <code>domain: spam.com</code>)</li>
<li>Subject (ex: <code>subject: You've won a prize!</code>)</li>
</ul>
<p>For example, say you're forwarding an email and don't want to block just the sender's email, but the entire domain. In that case, you can tell Block Sender you want to block the entire domain of the sender by specifying <code>domain</code> in the body of your forwarded email:</p>
<img style="max-height:32rem;width:auto;" alt="Forward email to block domain in Block Sender" src="https://block-sender.s3.amazonaws.com/media/how-to-block-spam-emails-on-iphone-6.png?" />
<h2 id="conclusion">Conclusion</h2>
<p>Managing your inbox from a mobile device like iPhone shouldn't have to be a hassle. With the right tools, you can easily block unwanted emails and keep your inbox clean and organized. While the native Mail app offers a basic blocking feature, it has its limitations. Block Sender, on the other hand, provides a more robust solution that allows you to block emails from any device and customize your blocking options.</p>


How to Block Spam Emails on iPhone

<h2 id="introduction">Introduction</h2>
<p>The goal of any email management system is to save you precious time and maintain a more organized inbox, regardless of what email provider you use. In Gmail, filters often play an important role in all of this, but they do have their limitations. Have you ever wondered if they can be applied to email headers apart from the standard &quot;From&quot;, &quot;To&quot;, and &quot;Subject&quot;? Let's see how this can be done.</p>
<h2 id="whatareemailheaders">What are Email Headers?</h2>
<p>Email headers play a huge part in the &quot;behind-the-scenes&quot; of email communication, carrying information about the email, which can be added by the origin email server, intermediate servers, and the destination email server.</p>
<p>Every email you receive comes with meta-information that includes detailed routing information, email origination and destination points (including any intermediate hops), time stamps, and more. This data, carried in the email headers, can be viewed by enabling the &quot;Show original&quot; option in Gmail. It is used by email servers to route the email to the correct destination, as well as for backend spam detection, validation, and more.</p>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-block-filter-emails-by-header-in-gmail-1.png" alt="Gmail find email headers using Show Original"></p>
<p>Here are a few examples of common email headers and their possible values:</p>
<pre><code class="hljs">From: John Doe &lt;john@example.com&gt;
To: Jane Doe &lt;jane@example.com&gt;
Subject: Hello, Jane!
Date: Fri, 21 May 2021 12:00:00 -0400
Message-ID: &lt;204a61e3608fc5caa33b6a83044e0846@example.com&gt;
Received: from mail.example.com (mail.example.com [192.168.1.1]) by mx.google.com with ESMTPS id 1234567890.
X-Mailer: Microsoft Outlook 16.0
Content-Type: text/plain; charset=&quot;utf-8&quot;
List-Unsubscribe: &lt;mailto:abuse@abuse.example.com?subject=MailStop&amp;body=fb295d58-b745-42f7-89ba-f181ef89c7f6_24023&gt;, &lt;https://api.example.com/unsubscribe?mid=fb295d58-b745-42f7-89ba-f181ef89c7f6&amp;sid=24023&gt;
List-Unsubscribe-Post: List-Unsubscribe=One-Click
</code></pre>
<p>As you can see, there is a lot of information here, much of which can be used for creating more advanced filters and blocks.</p>
<h2 id="gmailfilterlimitations">Gmail Filter Limitations</h2>
<p>While filters are a popular feature within Gmail, they do come with their limitations. Namely, they can only be applied to the following email headers:</p>
<ul>
<li>From</li>
<li>To</li>
<li>Subject</li>
</ul>
<p>Unfortunately, Gmail does not allow us to apply filters based on any other header information. The idea of weeding out annoying promotional emails from &quot;<a href="mailto:xyz@promotionalspam.com">xyz@promotionalspam.com</a>&quot; based on validation information, routing path, or other header information seems far-fetched.</p>
<p>But don't worry! Block Sender can help.</p>
<h2 id="blockingemailsbyheaderwithblocksender">Blocking Emails by Header with Block Sender</h2>
<p>When Gmail's limitations set in, third-party Gmail extensions like Block Sender come into play. Block Sender empowers you to block emails based on headers other than the usual &quot;From&quot;, &quot;To&quot;, or &quot;Subject&quot;. If you identify an irritating pattern in the email headers (like a specific sending server, &quot;delivered to&quot; address, or &quot;X-Mailer&quot; type), you now have a way to keep those emails from hitting your inbox.</p>

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            <p><strong>Note:</strong> Block Sender works by connecting to your Gmail account through a secure method and checking all incoming emails against your list of blocking rules. Our system is audited yearly and approved by Google to be safe and secure for your account.</p>

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            <p>To create a header block, follow these steps:</p>
<ul>
<li>Open the Block Sender <a target="_blank" href="https://app.blocksender.io/">dashboard</a> and link your email if you haven't already.</li>
<li>Open the &quot;Blocks&quot; page.</li>
<li>Click the &quot;New Blocking Rule&quot; button.</li>
<li>Under the &quot;I want to block...&quot; dropdown, select &quot;Header&quot;.</li>
<li>In the fields below, enter the following:
<ul>
<li>Header name: This is where you specify which header to block on. In our example screenshot, we're checking the &quot;Received-SDF&quot; header.</li>
<li>Matching: The next input tells us how to match your given value to the header value. Since many headers contain a lot of information, it would be difficult to match the entire header value. Instead, we just want to know if the header <em>starts</em> with our value.</li>
<li>Value: This is the value you want to match within the header.</li>
</ul>
</li>
<li>Select the accounts to apply this to, where the email should go, and if we should send a bounce-back. In our example, we're blocking emails that failed the SPF check.</li>
<li>Click &quot;Create&quot;</li>
</ul>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-block-filter-emails-by-header-in-gmail-2.png" alt="Block email by headers"></p>
<h2 id="strategiesforfilteringemailsbyheader">Strategies for Filtering Emails by Header</h2>
<p>Filtering by header is definitely an advanced technique, and it requires a bit of knowledge about email headers and how they work. Here are a few strategies you can use to filter emails by header:</p>
<h3 id="1receivedheader">1. &quot;Received&quot; Header</h3>
<p>The &quot;Received&quot; header is added by each email server that processes the email. It contains information about the server that processed the email, the time it was processed, and more. You can use this header to block emails from a specific server or domain. This is helpful if you want to block by the sending service, like AWS SES.</p>
<h3 id="2xmailerheader">2. &quot;X-Mailer&quot; Header</h3>
<p>The &quot;X-Mailer&quot; header contains information about the email client used to send the email. You can use this header to block emails sent from a specific email client. This is helpful if you want to block emails sent from a specific email client, like Microsoft Outlook.</p>
<h3 id="3listunsubscribeheader">3. &quot;List-Unsubscribe&quot; Header</h3>
<p>The &quot;List-Unsubscribe&quot; header contains information about how to unsubscribe from the email list. You can use this header to block emails from a specific email list. This is helpful if you want to block emails coming from an email list, which oftentimes are promotional emails.</p>
<h3 id="4validationheaders">4. Validation Headers</h3>
<p>Headers like &quot;Received-SPF&quot; and &quot;Authentication-Results&quot; contain validation information for the email. You can use these headers to block emails that fail validation checks. This is helpful if you want to block emails that are likely to be spam or phishing emails.</p>
<h2 id="conclusion">Conclusion</h2>
<p>So, is it possible to create a Gmail filter that works on headers other than From, To, and Subject? Gmail's built-in filtering capability is slightly limited, so the answer there is no. However, with third-party tools like Block Sender, it's entirely possible.</p>
<p>By using Block Sender, you can create filters based on any email header, allowing you to block emails based on any email meta data, like the server that processed the email, the email client used to send the email, the email list the email is part of, and much more. This can help you keep your inbox organized and free of unwanted emails.</p>


How to Block/Filter Emails by Header in Gmail

<h3 id="introduction">Introduction</h3>
<p>If you're a heavy Gmail user, juggling all of the incoming emails can sometimes feel like a huge task. For many of us, it would be great if there was a way to more easily categorize, prioritize, or even automate some of our email actions. What many users don't know is that this can actually be achieved in Gmail with advanced filters, like those that use boolean conditionals.</p>
<h3 id="gmailfilters">Gmail Filters</h3>
<p>Gmail's filters are a handy tool to automate the organization of your incoming emails based on some predefined criteria. They let you to tell Gmail to perform certain actions automatically, like moving an email to a specific folder, marking it as read, forwarding to another email, or even sending it to trash, depending on the rules you set.</p>
<p>For example, if you want all emails from your workplace to be moved to a folder named &quot;Work&quot;, this is certainly something you can do with Gmail filters. But, as versatile as it is, the power of Gmail filters can truly be seen once you learn the usage of conditionals.</p>
<h3 id="whyuseorconditionsinfilters">Why use &quot;OR&quot; Conditions in Filters</h3>
<p>Without using OR conditions, a Gmail filter operates on a simple &quot;AND&quot; basis. If multiple conditions are set, all conditions need to match for the filter to execute the specified action. However, using the &quot;OR&quot; operator makes the filter more flexible by allowing <em>any</em> of the multiple conditions to initiate the action.</p>
<p>Using &quot;OR&quot; conditions essentially broadens the scope of a filter, making it useful for a wider range of circumstances. It can help you streamline your email management more effectively.</p>
<h3 id="howtouseorconditionswithinthesamefield">How to Use &quot;OR&quot; Conditions within the Same Field</h3>
<p>Creating a Gmail filter with &quot;OR&quot; conditions is quite simple. Let's say you want to create a filter for emails from either &quot;twitter.com&quot; OR &quot;quora.com&quot;. Here are the steps:</p>
<ol>
<li>Click the down arrow in the Gmail search box at the top.</li>
<li>In the &quot;From&quot; field, write <code>twitter.com OR quora.com</code>. You may notice that Gmail will change the query to <code>from:(twiter.com OR quora.com)</code>, which is also a valid form.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-use-or-conditions-in-gmail-filters-1.png" alt="Gmail filter from with conditional"></p>
<ol start="3">
<li>Click on &quot;Create filter&quot; button.</li>
<li>In the next screen, choose the action you want Gmail to take when an email from either of these addresses arrives. For example, you could apply a label to all of these emails, like &quot;Social Media&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-use-or-conditions-in-gmail-filters-2.png" alt="Gmail filter select action"></p>
<ol start="5">
<li>Finally, click &quot;Create filter&quot;.</li>
</ol>

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            <p><strong>Note:</strong> <em>Gmail's OR operator is case sensitive!</em> You must use either &quot;OR&quot; or the symbol &quot;|&quot;. Gmail <em>will not</em> interpret the lowercase &quot;or&quot; as the boolean &quot;OR&quot; operation.</p>

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            <p>That's it! You've successfully set up a Gmail filter with an &quot;OR&quot; condition. Remember, you can apply this process to any part of the email such as the subject, content, or even attachments. This way, you can manage your Gmail inbox more effectively, sparing you the need for manually sorting through each email.</p>
<h3 id="howtouseorconditionsondifferentfields">How to Use &quot;OR&quot; Conditions on Different Fields</h3>
<p>In the last section, we showed how to use the &quot;OR&quot; condition on the same field. This way we were able to filter emails from one of two senders. But what if we want to filter emails on different fields, say the &quot;From&quot; field and &quot;To&quot; field? The process is similar, but with one important difference:</p>
<ol>
<li>Again, click the down arrow in the Gmail search box at the top.</li>
<li>In the &quot;Has the words&quot; field, write <code>from:twitter.com OR to:me+social@example.com</code>.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-use-or-conditions-in-gmail-filters-3.png" alt="Gmail filter with multiple field conditional"></p>
<ol start="3">
<li>Click on &quot;Create filter&quot; button.</li>
<li>Choose the action to take when the filter matches an email.</li>
<li>Finally, click &quot;Create filter&quot;.</li>
</ol>
<p>You may notice the two differences: Using the &quot;Has the words&quot; field and to prefix each condition. The prefix (i.e. &quot;from:&quot; and &quot;to:&quot;) tells Gmail which field to apply the filter to.</p>
<h3 id="advancedusageoforconditionsingmailfilters">Advanced Usage of &quot;OR&quot; Conditions in Gmail Filters</h3>
<p>If you're looking for even more advanced filter conditionals, you can combine the &quot;OR&quot; condition with the &quot;AND&quot; clause, parentheses, and negative (-) character. For example, <code>from:(email1@example.com OR email2@example.com) AND subject:(invoice OR receipt)</code> will filter emails from the specified addresses having either &quot;invoice&quot; or &quot;receipt&quot; in the subject line.</p>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-use-or-conditions-in-gmail-filters-4.png" alt="Gmail advanced search operators"></p>

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            <p><strong>Note:</strong> Parentheses help Gmail to evaluate your condition correctly. Just like in math, the operation within the parentheses gets priority.</p>

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            <p>The negative (-) character excludes instances when a certain condition is met. For example, <code>from:(email1@example.com OR email2@example.com) AND -subject:(&quot;cancellation&quot;)</code> will filter emails from the two addresses that do not include &quot;cancellation&quot; in the subject line.</p>
<p>You can experiment and combine these markers to create powerful filters that match your requirements. For more information on advanced searches, see Google's article, <a target="_blank" rel="nofollow noopener" href="https://support.google.com/mail/answer/7190?hl=en&visit_id=638445618086127068-3315625813&rd=1">Search operators you can use with Gmail<br>
</a>.</p>
<h3 id="potentialissuesandhowtotroubleshoot">Potential Issues and How to Troubleshoot</h3>
<p>Now, as great as advanced features can be, they can also be more prone to issues or misuse. The &quot;OR&quot; condition in filters is straightforward but can sometimes cause unexpected results when not used correctly.</p>
<p>One common mistake is to forget the &quot;OR&quot; operator between email addresses, subjects, or keywords. Without it, Gmail tries to satisfy all conditions simultaneously, which might not yield the desired results. Or maybe you entered &quot;OR&quot; as lowercase, in which it is not applied as a boolean operator in Gmail. Always double-check your filter conditions!</p>
<p>You might also find issues if you have multiple filters with overlapping conditions. Gmail applies filters in the order they were created. So, it might apply a different filter first, and the expected filter might not work as expected. In these cases, try changing the order of your filters (which, unfortunately, Gmail doesn't have great support for).</p>
<h3 id="conclusion">Conclusion</h3>
<p>As we wrap up, it's clear as day that the ability to specify &quot;OR&quot; conditions in Gmail filters can massively enhance your email management. From streamlining conversations from various senders into one label to customizing how your notifications behave based on multiple criteria, Gmail gives you the ability to take control of your inbox.</p>
<p>For some, setting up conditionals may appear a bit technical at first, but with the simple steps outlined above, you'll be good to go in no time. Just remember, effectiveness lies in experimentation.</p>
<p>By using advanced filters for compiling incoming messages from multiple senders, filtering on multiple fields, or even concocting advanced conditions, the power of conditionals in Gmail might be just the email management tool you've been needing.</p>
