<h2 id="introduction">Introduction</h2>
<p>Once you send an email, you cannot control how the recipient uses it. This can be concerning if the email contains sensitive information or documents that can be leaked or misused. For secure communication, Gmail offers a &quot;confidential mode&quot; feature, allowing users to share sensitive data without worrying about privacy.</p>
<p>Read this article till the end to find out what Gmail confidential mode is, how it works, and why you should consider using it. Also, learn why emails sent in confidential mode are not totally safe and what practices you can follow for confidential emails.</p>
<h2 id="whatisconfidentialmodeingmail">What is Confidential Mode in Gmail?</h2>
<p>Confidential mode is a free, powerful feature provided by Gmail for safe and secure communication. With this mode enabled, you can set an expiration date for your email or choose to withdraw a sent email anytime. Gmail prevents recipients from forwarding, copying, or downloading confidential emails.</p>
<p>Confidential emails are useful when sharing sensitive information, such as personal data, financial details, or business communication. Organizations can utilize it to ensure their private data remains safe from unauthorized access.</p>
<h3 id="features">Features</h3>
<p>Gmail confidential mode comes with several features for secure communication:</p>
<h4 id="emailexpirationdate">Email Expiration Date</h4>
<p>Gmail provides the option to set expiration dates for confidential emails to grant only limited-time access. It can be set to expire in <strong>one day or five years</strong>. The emails expire after the set time, meaning the recipient can no longer view the email or its attachments.</p>

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            <p><strong>Note:</strong> Set the expiration date carefully since it cannot be changed once the email is sent.</p>

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                </div>
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            <p>Gmail takes a step further and allows you to <strong>revoke access</strong> to the email and its content before expiration. This is particularly useful if you accidentally send a sensitive email to an unintended recipient or the receiver's account is hacked, risking data privacy.</p>
<img alt="Confidential email revoke access" src="https://block-sender.s3.us-east-1.amazonaws.com/media/what-is-gmail-confidential-mode-secure-email-simplified-1.png">

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            <p><strong>Note:</strong> Avoid deleting confidential emails before expiration. Once you delete the sent email, you won't have the option to revoke access earlier.</p>

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                </div>
            </div>
            <h4 id="limitedactions">Limited Actions</h4>
<p>Recipients of confidential emails have limited access to the email and any shared attachments. Most of the actions allowed with non-restricted emails are disabled. The recipients cannot copy, download, forward, or print the email and its content. This gives the sender maximum control over the data they share.</p>
<img alt="Confidential email access rights" src="https://block-sender.s3.us-east-1.amazonaws.com/media/what-is-gmail-confidential-mode-secure-email-simplified-2.png">
<h4 id="smspasscodeoptional">SMS Passcode (Optional)</h4>
<p>Gmail provides an optional SMS passcode requirement that serves as an authentication feature. You can enable it if you need an extra layer of security for your emails. This way, the email cannot be viewed unless a passcode sent on the phone is entered first. The recipient must enter the passcode each time they need to access the email.</p>
<p>The need to enter a passcode every single time might seem inconvenient. However, it ensures that only the authorized recipients can view the email and protects the email content in case the recipient's email account is hacked.</p>
<h2 id="benefitsofgmailconfidentialmode">Benefits of Gmail Confidential Mode</h2>
<p>Still sharing confidential information using standard emails? The following points will hopefully convince you to switch to Gmail confidential mode.</p>
<h3 id="enhancedsecurity">Enhanced Security</h3>
<p>Confidential mode offers security for sharing sensitive data that requires maximum protection. It allows users to easily share confidential information without worrying about data compromise or information leaks.</p>
<h3 id="easeofuse">Ease of Use</h3>
<p>Gmail's confidential mode is a free built-in feature. It is straightforward to use and doesn't require any third-party tool.</p>
<h3 id="customizationcontrol">Customization Control</h3>
<p>Senders can adjust the settings for confidential emails according to their requirements. Gmail allows control over when the email expires and setting a passcode verification requirement.</p>
<h3 id="controlovershareddata">Control over Shared Data</h3>
<p>With standard emails, senders cannot control how the emails or shared files are accessed. The recipients have full access rights and can perform all standard actions, such as forwarding or copying the emails and attachments.</p>
<p>However, Gmail's confidential mode allows limited actions on emails and attachments. The email owner decides when the email will expire and can revoke access anytime.</p>
<h2 id="howtousegmailconfidentialmode">How to Use Gmail Confidential Mode</h2>
<p>Here's a step-by-step tutorial on how to use the Confidential mode in Gmail to send emails securely.</p>
<ol>
<li>
<p>Open Gmail.</p>
</li>
<li>
<p>Click &quot;Compose&quot; to create a new email.</p>
</li>
<li>
<p>Click the &quot;lock&quot; icon at the bottom of the email window.</p>
</li>
</ol>
<img alt="Confidential mode lock icon" src="https://block-sender.s3.us-east-1.amazonaws.com/media/what-is-gmail-confidential-mode-secure-email-simplified-3.png">
<ol start="4">
<li>Select the expiration date for the email. It can range from one day up to five years.</li>
</ol>
<img alt="Confidential email expiration date" src="https://block-sender.s3.us-east-1.amazonaws.com/media/what-is-gmail-confidential-mode-secure-email-simplified-4.png">
<ol start="5">
<li>Choose whether you want the recipient to require a passcode to access the email. (Optional)</li>
</ol>

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            <p><strong>Note:</strong> To protect your email with a passcode, you must know the recipient's phone number.</p>

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            <ol start="6">
<li>Click &quot;Save&quot; to turn on confidential mode. The new window will look like this.</li>
</ol>
<img alt="Gmail confidential mode window" src="https://block-sender.s3.us-east-1.amazonaws.com/media/what-is-gmail-confidential-mode-secure-email-simplified-5.png">
<ol start="7">
<li>Click &quot;Send&quot; to transmit the confidential email.</li>
</ol>
<h2 id="limitationsofgmailconfidentialmode">Limitations of Gmail Confidential Mode</h2>
<p>Although Gmail confidential mode provides numerous email security benefits, it has some shortcomings:</p>
<p><strong>1. Allows Screenshots</strong><br>
Although recipients cannot forward, copy, or download confidential emails or attachments, they can take screenshots of the email content. This risks the confidentiality of the email.</p>
<p><strong>2. No End-to-End Encryption</strong><br>
Gmail's confidential mode is not entirely secure as it doesn't offer end-to-end encryption.</p>
<p><strong>3. Passcode Issues</strong><br>
Enabling passcodes on confidential emails provides an added layer of security. However, in some cases, the recipient may be unable to access the email. For example, if the recipient's phone number is no longer operational, they cannot receive the passcode to read the email.</p>
<p><strong>4. No Option for Scheduling</strong><br>
Currently, Gmail doesn't provide the option of scheduling confidential emails. This is inconvenient if you need to schedule such emails to be sent later.</p>
<h2 id="bestpracticesforgmailconfidentialmode">Best Practices for Gmail Confidential Mode</h2>
<p>Confidential mode in Gmail is not 100% secure. However, you can incorporate secure email practices to protect sensitive emails better.</p>
<p><strong>1. Carefully Set the Expiration Date</strong><br>
Do not set a date that causes the email to expire too early or too far in the future—scheduling it to expire too late risks the privacy of the email, as it will stay in the recipient's inbox for too long.</p>
<p><strong>2. Verify Details Before Sending</strong><br>
Carefully review all the details before sending the confidential email. Ensure it is intended for the correct recipient to avoid sending sensitive information to the wrong email address.</p>
<p><strong>3.Secure Your Email Account</strong><br>
Your email account should be secure if you use it to send private information. Use a strong and unique password and enable two-factor authentication. Even if you use Gmail confidential mode for sharing sensitive information or documents, your data will be at risk if your account is compromised.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Sending secure emails in Gmail is just a matter of a few clicks. Users are granted control to manage how the emails are accessed. Gmail confidential mode is not a completely secure solution. However, it becomes more effective when combined with secure email practices.</p>


Admin

What is Gmail Confidential Mode? Secure Email Simplified

<h2 id="introduction">Introduction</h2>
<p>In 2023, approximately 347 billion emails were sent and received daily. That's an overwhelming number, and it continues to grow each year, making it increasingly challenging to manage the excessive number of emails. If you are currently experiencing email overload, you are not alone. This article presents key statistics and insights into this growing problem, encouraging you to take action.</p>
<h2 id="whatisemailoverload">What is Email Overload?</h2>
<p>Email overload occurs when an individual receives too many emails and finds it challenging to keep up with them. This may cause frustration, job stress, and lower productivity levels. Some culprits of email overload include a high volume of incoming emails and inefficient email management practices.</p>
<h2 id="emailoverloadstatisticshighlights">Email Overload Statistics Highlights</h2>
<ul>
<li>An estimated 347.3 billion emails were sent and received daily in 2023.</li>
<li>Around <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.radicati.com/wp/wp-content/uploads/2015/02/Email-Statistics-Report-2015-2019-Executive-Summary.pdf">126 business emails</a> are received daily per user.</li>
<li>Professionals have <a target="_blank" rel="nofollow noopener noreferrer" href="https://hbr.org/2019/01/how-to-spend-way-less-time-on-email-every-day">more than 200 emails</a> in their inbox, on average.</li>
</ul>
<h2 id="emailoverloadbythenumbers">Email Overload by the Numbers</h2>
<p>Let's examine what research and statistics tell us about email usage and overload.</p>
<h3 id="globalemailusagestatistics">Global Email Usage Statistics</h3>
<p>Email is one of the most commonly used communication channels. It is professional, secure, cost-effective, easily accessible from any device, and easily integrated with other tools such as calendars, notes apps, and task managers. It is widely used by individuals and professionals alike.</p>
<ul>
<li>In 2023, an estimated <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.statista.com/statistics/456500/daily-number-of-e-mails-worldwide/">347.3 billion emails</a> were sent and received worldwide daily.</li>
<li>The total number of global email users was <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.statista.com/statistics/255080/number-of-e-mail-users-worldwide/">4.37 billion</a> as of 2023.</li>
</ul>
<h3 id="workplaceemailoverload">Workplace Email Overload</h3>
<p>It is common for professionals and office workers to experience email overload.</p>
<ul>
<li>An average worker receives more than 121 emails a day and sends about 40 emails.</li>
<li>An average worker spends around <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.theatlantic.com/business/archive/2012/07/re-re-fw-re-workers-spend-650-hours-a-year-on-email/260447/">13 hours weekly</a> on emails.</li>
</ul>
<p>Learn these <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/gmail-hacks-12-ways-to-get-more-done-in-less-time/">12 productivity hacks for Gmail</a> to save your time.</p>
<h3 id="emailonmobiledevices">Email on Mobile Devices</h3>
<p>Checking emails on mobile phones is convenient. You can quickly reply to urgent emails, lowering the chances of accidentally missing important emails before it's too late. However, it also comes with some drawbacks. Receiving notifications throughout the day can be distracting since not all emails need your immediate attention, and some are even spam emails that ought to be ignored.</p>
<ul>
<li>Research shows that <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.statista.com/statistics/911702/devices-used-workers-regularly-check-emails/">85% of email users prefer smartphones</a> for checking their emails.</li>
<li><a target="_blank" rel="nofollow noopener noreferrer" href="https://www.businessnewsdaily.com/9241-check-email-after-work.html">81% of remote workers</a> check their emails outside work hours.</li>
</ul>
<h2 id="thehiddencostsofemailoverload">The Hidden Costs of Email Overload</h2>
<p>Managing the massive pile of emails received in a day can be risky for mental health and lower productivity levels.</p>
<ol>
<li>
<p><strong>Reduced Work Productivity</strong><br>
Email overload often leads to decreased work productivity. Receiving multiple emails during the day can be distracting. It takes an average of <a target="_blank" rel="nofollow noopener noreferrer" href="https://ics.uci.edu/~gmark/CHI2005.pdf">25 minutes and 26 seconds to regain focus</a> after a distraction, causing much time to go wasted. Handling emails can be an ordeal. Much time gets spent reading, writing, responding to emails, and deleting unwanted emails.</p>
</li>
<li>
<p><strong>Stress</strong><br>
Emails can be stressful, especially those requiring immediate attention and urgent response. Most professionals consider emails to be the most stressful part of their job. According to a 2021 study, <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.edisonmail.com/blog/85-percent-of-americans-say-they-feel-stressed-from-email">85% of Americans feel burned out</a> because of emails.</p>
</li>
</ol>
<h2 id="ineffectiveemailmanagementpractices">Ineffective Email Management Practices</h2>
<p>Your email habits can either make or break your email experience.</p>
<h3 id="clutteredinbox">Cluttered Inbox</h3>
<p>Your inbox may be getting cluttered if you do the following:</p>
<ul>
<li>
<p><strong>Not Unsubscribing from Unwanted Emails</strong><br>
People may not unsubscribe from unwanted emails for various reasons, such as not knowing how to do so, considering it time-consuming and choosing to ignore the emails, or thinking they will be targeted with even more spam after unsubscribing. This way, irrelevant emails accumulate, overloading the inbox over time.</p>
</li>
<li>
<p><strong>Inbox Volume</strong><br>
Not deleting emails regularly is considered a bad practice. It has several downsides, such as making it difficult to find the required information amid a flood of emails, exhausting your storage limit, and potentially preventing you from receiving new emails. According to Harvard Business Review, professionals contain an average of <a target="_blank" rel="nofollow noopener noreferrer" href="https://hbr.org/2019/01/how-to-spend-way-less-time-on-email-every-day">200 emails in their inboxes</a>.</p>
</li>
</ul>
<p>Check out our guide on achieving <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/achieving-inbox-zero-in-gmail/">Inbox Zero in Gmail</a>.</p>
<h3 id="disorganizedinbox">Disorganized Inbox</h3>
<p>A messy inbox with no email management practices can be problematic.</p>
<ul>
<li>
<p><strong>Not Using Email Organization Tools</strong><br>
Most email clients provide many options to organize and manage inboxes efficiently for a stress-free experience. These features include folders, labels, and filtering options, which can significantly reduce the problem of email overload. Moreover, you can also use third-party tools if you prefer to use advanced features not offered by your email provider.</p>
</li>
<li>
<p><strong>Searching for Required Emails</strong><br>
Looking for a specific email in a disorganized inbox can feel like finding a needle in a haystack. Search filters are not much help if you don't have the basic information about the emails you are looking for in your inbox. Make a habit of labeling your emails, making it easier to search for required emails when needed.</p>
</li>
</ul>
<img alt="email overload statistics" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-many-emails-are-sent-and-received-daily-statistics-on-email-overload-1.png">
<h2 id="conclusion">Conclusion</h2>
<p>This article provides insights into email overload and discusses some email management habits that likely cause it. It presents statistics related to email usage and overload. A huge amount of emails is not only difficult to manage but also impacts mental health. Being aware of its negative consequences and ways to manage it improves the email experience.</p>


How Many Emails Are Sent and Received Daily? Statistics on Email Overload

<h2 id="introduction">Introduction</h2>
<p>Sometimes, signing up on social media platforms means inviting a ton of digital clutter into your life, from popup notifications to emails. These apps cause numerous distractions throughout the day, and Reddit is no exception. It's only a matter of time before your inbox overflows with emails from Reddit about new posts, messages, comments, likes, marketing and promotional emails, and the list goes on.</p>
<p>Most of these emails inundating your inbox are either unwanted or unnecessary. If you are looking for a solution to stop receiving Reddit emails permanently, you are at the right place. This article will cover various strategies to end the influx of Reddit emails using Gmail filters and <em>Block Sender</em>.</p>
<h2 id="changingemailpreferencesfromredditaccountsettings">Changing Email Preferences from Reddit Account Settings</h2>
<h3 id="usingbrowser">Using Browser</h3>
<ol>
<li>
<p>Log in to your Reddit account.</p>
</li>
<li>
<p>Click on your profile icon.</p>
</li>
<li>
<p>Go to <strong>Settings</strong> &gt; <strong>Email</strong>.</p>
</li>
</ol>
<img alt="Reddit website settings" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-8.png">
<ol start="4">
<li>Disable the emails you don't want to receive <em>OR</em> Unsubscribe from all emails.</li>
</ol>
<img alt="Reddit email preferences" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-9.png">
<h3 id="usingmobileapp">Using Mobile App</h3>
<ol>
<li>
<p>Open the Reddit app and log in to your account.</p>
</li>
<li>
<p>Click on your profile icon in the top-right corner and open Settings.</p>
</li>
<li>
<p>Go to <strong>Account settings</strong> &gt; <strong>Manage Emails</strong>.</p>
</li>
<li>
<p>Opt out of the emails you don't want to receive <em>OR</em> unsubscribe from all emails.</p>
</li>
</ol>
<h2 id="clickingtheunsubscribelink">Clicking the Unsubscribe Link</h2>
<p>Another method to stop Reddit emails is through the <strong>unsubscribe link</strong> at the bottom of the email. For example, clicking the unsubscribe link at the bottom of a &quot;private message email&quot; will unsubscribe you from all such emails in the future.</p>
<img alt="Reddit unsubscribe link" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-1.png">
<p>However, this method is risky, and we do not recommend doing it unless you are sure the email is from an official Reddit address and is not a phishing scam. A safer approach is to unsubscribe using the <strong>unsubscribe button</strong> provided by Gmail at the top of emails.</p>
<img alt="Gmail unsubscribe button" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-2.png">
<p>Stopping Reddit emails through the unsubscribe link is a slow process. You have to repeat it individually for each email type, such as daily digest, replies, upvote notifications, and new follower alerts. If you cannot access your Reddit account to unsubscribe from all types of emails, it is better to use Gmail filters.</p>
<h2 id="whatisnoreplyredditcomisitlegit">What is <a href="mailto:noreply@reddit.com">noreply@reddit.com</a>? Is it Legit?</h2>
<p>If you're a Reddit user, you may receive a lot of emails from <code>noreply@reddit.com</code>.</p>
<p><code>noreply@redditmail.com</code> is an official Reddit email address used for sending marketing, digest and engagement emails.</p>
<p>It is not a phishing email address. Still, you may want to block Reddit emails sent from this address.</p>
<h2 id="usinggmailfilters">Using Gmail Filters</h2>
<p>Almost all email providers offer filtering options that can be leveraged to handle unwanted emails. You can utilize Gmail filtering techniques to stop the overwhelming Reddit emails from cluttering your inbox.</p>
<p>You can choose to filter out a specific email address or an entire domain used by Reddit to send you emails. Filtering by domain covers all email addresses using that domain.</p>
<p>Gmail does not provide the feature to directly filter out emails from a particular domain, but you can use filtering to achieve a similar result.</p>
<ol>
<li>
<p>Open Gmail on your desktop.</p>
</li>
<li>
<p>Click the &quot;Show search options&quot; button to open the filtering menu.</p>
</li>
</ol>
<img alt="Gmail search" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-3.png">
<ol start="3">
<li>In the From field, type &quot;<a href="mailto:noreply@redditmail.com">noreply@redditmail.com</a>&quot; or &quot;@redditmail.com&quot; to filter out all emails from this domain.</li>
</ol>
<img alt="Gmail reddit emails filter" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-4.png">
<ol start="4">
<li>
<p>Click &quot;Create Filter.&quot;</p>
</li>
<li>
<p>Select &quot;Delete it&quot; from the list of available options, then click &quot;Create Filter.&quot;</p>
</li>
</ol>
<img alt="Gmail filtering action" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-5.png">
<p>Once this filter is set up, all future emails from Reddit will automatically be deleted except for important emails such as account verification and password reset emails. Reddit uses a separate email address, &quot;<a href="mailto:noreply@reddit.com">noreply@reddit.com</a>,&quot; for such emails. We recommend not filtering out this email address to avoid missing important communications.</p>
<h3 id="alternativeoption">Alternative Option</h3>
<p>Gmail filtering effectively performs the task, but it has a few downsides:</p>
<ul>
<li>
<p>You cannot directly block domains in Gmail.</p>
</li>
<li>
<p>There is no option to permanently delete incoming emails. Instead, the filtered emails are sent to the Trash folder, where they are kept for 30 days.</p>
</li>
</ul>
<p>If you want a more straightforward solution without the hassles mentioned above, you should consider using Block Sender.</p>
<h2 id="usingblocksender">Using Block Sender</h2>
<p>Block Sender is a third-party tool designed to create email-blocking rules efficiently. It offers multiple blocking options, such as blocking by domain, sender, email address, specific phrases, IP address, subject, and header. Additionally, it allows you to bounce back emails from persistent senders that won't stop sending you emails.</p>
<p>Use Block Sender through its web-based dashboard or integrate it into Gmail using its <a target="_blank" rel="nofollow noopener noreferrer" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Chrome extension</a>. Leverage this tool to block Reddit emails without unsubscribing or setting up complicated filters.</p>
<ol>
<li>
<p>Log in to <a target="_blank" rel="noopener noreferrer" href="https://app.blocksender.io/">Block Sender</a> or sign up if you haven't already.</p>
</li>
<li>
<p>Navigate to &quot;Blocks&quot; and click &quot;+ New Blocking Rule.&quot;</p>
</li>
</ol>
<img alt="Block Sender blocks" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-6.png">
<ol start="3">
<li>
<p>Select &quot;Domain&quot; from the dropdown.</p>
</li>
<li>
<p>Type &quot;redditmail.com&quot; in the second field.</p>
</li>
<li>
<p>Choose the &quot;Delete&quot; option to permanently delete all future Reddit emails from this email address.</p>
</li>
</ol>
<img alt="Block Sender blocking rule" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-getting-emails-from-reddit-7.png">

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            <p><strong>Note:</strong> Selecting the &quot;Delete&quot; option will permanently delete emails from the blocked address without retaining them in the &quot;Trash&quot; folder for 30 days.</p>

                    </div>
                </div>
            </div>
            <ol start="6">
<li>Finally, click &quot;Create&quot; to complete setting up this blocking rule.</li>
</ol>
<h3 id="blockredditemailsacrossmultipleemailaccounts">Block Reddit Emails Across Multiple Email Accounts</h3>
<p>With Block Sender, you can share blocking rules across multiple email addresses, allowing you to block Reddit emails for all your email accounts without repeating the process for each account.</p>
<p>The process is straightforward. Link the additional email accounts and edit the blocking rule for Reddit emails to apply to all linked accounts.</p>

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                    <div class="w-full">
            <p><strong>Note:</strong> This feature is only available for Plus and Pro accounts.</p>

                    </div>
                </div>
            </div>
            <h2 id="conclusion">Conclusion</h2>
<p>This article explained how to stop receiving emails from Reddit using various methods. You can disable email notifications from your Reddit account settings or unsubscribe using Gmail if you cannot access your account. Alternatively, you can filter and delete incoming Reddit emails using Gmail filters or block them entirely using Block Sender.</p>


Tired of Reddit emails cluttering your inbox? Learn how to stop receiving Reddit emails permanently using account settings, Gmail filters, and Block Sender.

How to Stop Getting Emails from Reddit

<h2 id="introduction">Introduction</h2>
<p>Gmail offers several email management features, including the flexibility of scheduling emails. This convenient feature comes in handy in various scenarios. It helps improve work productivity and send emails at optimal times, especially when communicating across different time zones.</p>
<p>This article covers the step-by-step process of scheduling emails in Gmail, its benefits, best practices, and troubleshooting tips for some common issues associated with email scheduling.</p>
<h2 id="whatisemailscheduling">What is Email Scheduling?</h2>
<p>Email scheduling is the process of writing emails in advance and setting them to be automatically sent later at a scheduled date and time. Most email providers, such as Gmai,l already have this feature, eliminating the need for a third-party tool.</p>
<p>Without this feature, email planning would be very inconvenient. You would have to draft your emails and manually send them at the desired date and time, which you may forget to do. Email scheduling makes your life easier by automating this task.</p>
<h2 id="benefitsofschedulingemails">Benefits of Scheduling Emails</h2>
<p>Scheduling Emails in advance is a handy feature. It offers several benefits.</p>
<ul>
<li>
<p><strong>Event Reminders</strong>: With email scheduling, you can send reminders for events such as meetings. The reminder email will be sent at the specified time.</p>
</li>
<li>
<p><strong>Sending Emails During Work Hours</strong><br>
Scheduling emails allows you to write them at any time of the day but send them during your work hours. This allows you to maintain professionalism by not disturbing your colleagues outside working hours.</p>
</li>
<li>
<p><strong>Communicating Across Different Time Zones</strong><br>
When communicating with people living in different time zones, it is important to act professionally and avoid sending emails at odd times. You can do this by scheduling your emails and strategically timing them. This ensures your message is delivered at the right time and lowers the chance of accidentally getting ignored by the recipient.</p>
</li>
<li>
<p><strong>Compose Important Emails in Advance</strong><br>
Composing important emails right before sending them is risky. You may make typos or other mistakes while typing in a rush. Scheduling emails provides the convenience of planning your emails in advance and ensuring timely delivery.</p>
</li>
<li>
<p><strong>Sending Emails Offline</strong><br>
One advantage of email scheduling is that you can send emails without being connected to the Internet. You only need to be online to schedule the email but not to send it. The email is saved on the server and automatically sent at the scheduled time, even if you are offline.</p>
</li>
</ul>
<h2 id="howtoscheduleemailsingmail">How to Schedule Emails in Gmail</h2>
<h3 id="schedulingemailsondesktop">Scheduling Emails on Desktop</h3>
<ol>
<li>
<p>Log in to Gmail.</p>
</li>
<li>
<p>Click &quot;Compose&quot; to write a new email.</p>
</li>
</ol>
<img alt="Gmail compose email" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-1.png">
<ol start="3">
<li>After writing the email, click the small downward arrow close to the &quot;Send&quot; button.</li>
</ol>
<img alt="Gmail schedule send" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-2.png">
<ol start="4">
<li>Click &quot;Schedule Send&quot;. A small window will pop up.</li>
</ol>
<img alt="Gmail schdeduled email date and time" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-3.png">
<ol start="5">
<li>You can select one of the suggested options or set a custom date and time by clicking the &quot;Pick date and time&quot; button at the bottom.</li>
</ol>
<img alt="Gmail scheduled email custom date and time" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-4.png">
<h3 id="schedulingemailsonmobileandroidios">Scheduling Emails on Mobile(Android, iOS)</h3>
<ol>
<li>
<p>Open the Gmail app.</p>
</li>
<li>
<p>Tap on the &quot;Compose&quot; button located at the bottom of the screen.</p>
</li>
<li>
<p>After finishing writing up the email, tap on the three dots menu at the top-right corner.</p>
</li>
<li>
<p>Click &quot;Schedule Send&quot;.</p>
</li>
</ol>
<img alt="Gmail schedule send" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-5.png">
<ol start="5">
<li>You can select one of the suggested options for scheduling the email or set up a custom date and time by tapping the last option, &quot;Pick date and time.&quot;</li>
</ol>
<img alt="Gmail schedule email date and time" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-6.png">
<h2 id="howtofindscheduledemailsingmail">How to Find Scheduled Emails in Gmail</h2>
<p>Gmail organizes all your scheduled emails in a separate folder for easy management. Here's how to view the scheduled emails:</p>
<ol>
<li>Click on the hamburger icon and expand the menu by clicking &quot;More.&quot;</li>
</ol>
<img alt="Gmail navigation menu" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-7.png">
<ol start="2">
<li>
<p>Open the &quot;Scheduled&quot; folder.</p>
</li>
<li>
<p>In the &quot;Scheduled&quot; folder, you can view all the scheduled emails that have yet to be sent. You can edit or cancel them if needed.</p>
</li>
</ol>
<h2 id="howtoeditorcancelscheduledemailsingmail">How to Edit or Cancel Scheduled Emails in Gmail</h2>
<p>What if you want to change the date or time set for a scheduled email or need to make any edits to the email content? What if you scheduled emails to send invites for an event that later gets cancelled? If the email hasn't been sent yet, you still have time to make any adjustments.</p>
<ol>
<li>Navigate to the &quot;Scheduled&quot; folder and open the required email.</li>
</ol>
<img alt="Gmail scheduled folder" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-8.png">
<ol start="2">
<li>
<p>To <strong>cancel</strong>: Click on the &quot;Cancel Send&quot; button. This will cancel the scheduled email and open it in draft mode. You can delete the draft if you don't want to send it anymore.</p>
</li>
<li>
<p>To <strong>edit</strong>: Click &quot;Cancel Send&quot; to cancel the scheduled email. Then, make the necessary changes in draft mode.</p>
</li>
</ol>
<img alt="Gmail cancel scheduled email" src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-schedule-an-email-in-gmail-9.png">

            <div class="alert alert-note">
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                            <img src="/assets/images/icon-information-circle-solid.svg" class="icon" aria-hidden="true" />
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                    <div class="w-full">
            <p><strong>Note:</strong> Do not delete scheduled emails before they are sent. Deleting scheduled emails automatically cancels them.</p>

                    </div>
                </div>
            </div>
            <h2 id="commonissues">Common Issues</h2>
<p>Here's how to troubleshoot some common issues experienced with email scheduling.</p>
<h3 id="emailfailedtosend">Email Failed to Send</h3>
<p>Your scheduled email may fail to send at the designated time due to a temporary Gmail outage. All scheduled emails are usually sent as soon as the issue is resolved.</p>
<h3 id="emailnotsentatthedesignatedtime">Email Not Sent at the Designated Time</h3>
<p>If you notice that your scheduled emails in Gmail are not being sent at the correct time, there could be a few reasons.</p>
<ul>
<li><a target="_blank" rel="nofollow noopener noreferrer" href="https://support.google.com/mail/answer/9214606?hl=en&co=GENIE.Platform%3DDesktop">Gmail may not send scheduled emails at the exact time</a> but a few minutes later.</li>
<li>You may accidentally send emails based on your time zone when you intend to send them according to the recipient's.</li>
</ul>
<h2 id="bestpractices">Best Practices</h2>
<p>Email Scheduling is the most efficient when used correctly. Follow these tips to make the most of email scheduling.</p>
<ul>
<li>
<p><strong>Content Relevance</strong><br>
When scheduling an email for later, ensure that it will not become irrelevant by the time the recipient reads it. Don't write scheduled emails too early, as the details might change. Consider setting a reminder to review the scheduled email before the set time and revise any details if needed.</p>
</li>
<li>
<p><strong>Timing Consideration</strong><br>
Avoid sending emails at the weekend or outside working hours. Research the recipients' time zones and strategically time your emails to be sent during their working hours to appear professional and improve engagement.</p>
</li>
<li>
<p><strong>Task Reminders</strong><br>
You can leverage the email scheduling feature to set reminders for yourself. For example, you could schedule an email for a day before a meeting to serve as a reminder.</p>
</li>
</ul>
<h2 id="conclusion">Conclusion</h2>
<p>In this article, we explained email scheduling and presented a step-by-step guide to scheduling emails in both the Gmail mobile and desktop apps. Email scheduling has many benefits, such as convenience, increased productivity, and enhanced professionalism. Utilizing this feature will streamline your email interactions and optimize your email workflow.</p>


How to Schedule an Email in Gmail

<h2 id="introduction">Introduction</h2>
<p>Phishing is one of the most dangerous types of cyberattacks given the dire consequences in the wake of a successful attack. In 2017, Google and Facebook had to bear a <a target="_blank" rel="nofollow noopener noreferrer" href="https://sprinto.com/blog/phishing-statistics/">massive loss of $100 million</a> because of phishing. These types of attacks are the most easy to fall for. It is imperative to be aware of the potential risks associated with them.</p>
<h2 id="whatisphishing">What is Phishing?</h2>
<p>Phishing is a type of social engineering attack in which scammers trick people into disclosing sensitive information such as passwords and credit card details. It uses psychological manipulation to exploit people's weaknesses. It is one of the most common types of cyberattacks performed globally. Did you know that the <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.stationx.net/">average click rate for phishing emails</a> in 2021 was 17.8%?</p>
<h3 id="somecommonphishingmethods">Some Common Phishing Methods</h3>
<p>Scammers conduct phishing attacks in a wide variety of ways. Their techniques are also very sophisticated. Below, we discuss some common methods of phishing:</p>
<ol>
<li>
<p><strong>Email Phishing</strong><br>
Email phishing is the most common and effective method of phishing. Given its wide use, scammers target this communication channel the most. Phishers often use <a target="_blank" rel="nofollow noopener noreferrer" href="https://en.wikipedia.org/wiki/Email_spoofing">spoofed email addresses</a> to make the email appear to be from a legitimate source.</p>
</li>
<li>
<p><strong>Fake Websites</strong><br>
Creating fake websites is another way used for phishing attacks. Attackers create replicas of existing websites. They design them in a way that it becomes almost impossible to discern the difference between the two websites, unless you pay close attention. This way, users unintentionally enter sensitive information on the counterfeit website.</p>
</li>
<li>
<p><strong>Smishing (SMS Phishing)</strong><br>
Smishing refers to phishing attacks attempted via text messages. Order Delivery Scams are one of the most common smishing attacks.</p>
</li>
<li>
<p><strong>Spear Phishing</strong><br>
Spear phishing is a category of phishing attacks that is aimed explicilty towards specific individuals or organizations. These phishing targets are not selected randomly. Phishers research their targets beforehand and may utilize their personal information in the attacks so that people are more likely to fall for the scam.</p>
</li>
</ol>
<h2 id="howcanyouidentifyaphishingemail">How Can You Identify a Phishing Email?</h2>
<p>Identifying phishing emails can be difficult because phishers use sophisticated techniques to deceive users. With the boom of Generative AI, detecting phishing emails is becoming even more challenging. However, there are some commonly known tricks used by most phishers. Becoming aware of them can lower your chances of becoming a target to phishers.</p>
<ol>
<li>
<p><strong>Suspicious Sender</strong><br>
If you receive an email from a suspicious sender, check that it is not from a spoofed email address. A spoofed email address is a fake address that tries to mimic a legitimate organization. For example, you may receive a phishing email from a fake domain, &quot;facebok.com,&quot; instead of &quot;facebook.com.&quot;</p>
</li>
<li>
<p><strong>Mismatched Name and Email Address</strong><br>
Phishers take advantage of the fact that most people overlook a sender's email address and only read the sender's name, which can be easily set to any legitimate organization's name. For example, you may receive a phishing email from an account named &quot;PayPal.&quot; However, the email address could be totally different, such as &quot;<a href="mailto:randomuser123@gmail.com">randomuser123@gmail.com</a>.&quot;</p>
</li>
<li>
<p><strong>Spelling and Grammatical Mistakes</strong><br>
One of the easiest ways to identify a phishing email is to look for any typos or grammatical mistakes, which can be both intentional and unintentional. One of the reasons for committing such errors is to target people who are likely to ignore them.</p>
</li>
<li>
<p><strong>Generic Greeting Style</strong><br>
An email with a generic greeting instead of a customized one with your name could be a phishing email. Phishers send out these emails randomly in bulk and do not know each recipient's name, so they opt for generic greetings such as &quot;Dear user,&quot; &quot;Hello sir/mam,&quot; or simply &quot;Hi.&quot; However, Spear Phishing emails (where users are specifically targeted) may use personalized greetings to gain user's trust.</p>
</li>
<li>
<p><strong>Sense of Urgency or Threatening Language</strong><br>
Phishers use fear tactics so that people act hastily and ignore the fact that they are being lured into a phishing attack. Some examples are asking for credit card details while pretending to be a representative from your bank or asking you to reset your password within the next 10 minutes or else your account will be blocked.</p>
</li>
</ol>
<h2 id="phishingexamples">Phishing Examples</h2>
<ol>
<li><strong>Account Verification Email</strong><br>
Asking to verify your account is a common tactic used by phishers. These emails look deceptively legitimate, tricking users into believing a legitimate platform is contacting them. Phishers coerce users to provide their sensitive information by saying that their accounts will be deactivated if they do not take action soon. Those who fall for the trap click on the malicious verification link and end up getting hacked.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-spot-a-phishing-email-protecting-your-email-privacy-from-scams-1.png" alt="PayPal Phishing Scam" />
<p><small>Image: <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.appriver.com/">AppRiver</a></small></p>
<ol start="2">
<li><strong>Online Shopping Scam</strong><br>
Phishers create replicas of order confirmation and shipping emails from popular e-commerce platforms such as Amazon and eBay. As the email recipients haven't placed that order, they click on a link in the email to cancel that order, not knowing it is malicious. The link may take them to a website that is a copy of the original one and harvest users' sensitive information.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-spot-a-phishing-email-protecting-your-email-privacy-from-scams-2.png" alt="Amazon Order Phishing Scam" />
<p><small>Image: <a target="_blank" rel="nofollow noopener noreferrer" href="https://ironscales.com/">IronScales</a></small></p>
<h2 id="precautionarymeasuresagainstphishingemails">Precautionary Measures Against Phishing Emails</h2>
<p>It is essential to be aware of the potential risks associated with phishing attacks and how to protect yourself from them before any damage is done. Following the best practices and using anti-phishing tools can make a big difference.</p>
<ol>
<li>
<p><strong>Enable Two-Factor Authentication (2FA)</strong><br>
Ensure that <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.cloudflare.com/learning/access-management/what-is-two-factor-authentication/">two-factor authentication</a> is enabled on all your accounts to make it almost impossible for hackers to access your account.</p>
</li>
<li>
<p><strong>Install and Regularly Update Antivirus Software</strong><br>
Having robust antivirus software installed on your devices can protect you against many of the dangers posed by phishing attacks. Such software can detect and block potentially unsafe websites and email attachments.</p>
</li>
<li>
<p><strong>Raise Awareness</strong><br>
Conduct employee training to educate employees about the growing trend of phishing attacks and techniques for protecting themselves against bad actors.</p>
</li>
<li>
<p><strong>Use Anti-Spam tools</strong><br>
Use robust anti-spam and anti-phishing tools for automatically detecting phishing emails.</p>
</li>
<li>
<p><strong>Check the Destination of Attached Links</strong><br>
Do not open any links unless you are sure they are safe. Malicious links use misleading anchor texts. Hover over the links to check their destination. Copy the link URL (without opening it) by right-clicking on it and selecting &quot;copy link address.&quot; Upload it to a <a target="_blank" rel="nofollow noopener noreferrer">link checker tool</a> to ensure it is not being used for phishing.</p>
</li>
</ol>
<h2 id="whattodoifyourespondedtoaphishingemail">What to Do if You Responded to a Phishing Email</h2>
<p>If you accidentally interact with a phishing email by either replying to it or clicking on any link or attachments, don't panic and take prompt action.</p>
<ol>
<li>
<p>Change your password and enable two-factor authentication (if applicable) on your compromised account so that the hacker cannot access it.</p>
</li>
<li>
<p>Report the email to your email service provider.</p>
</li>
<li>
<p>Contact the relevant authorities, such as your bank, if you accidentally provided your bank account information, card details, or account credentials.</p>
</li>
<li>
<p>Monitor your account and device for signs of any unusual activity.</p>
</li>
</ol>
<h2 id="howtoreportphishingemailsingmail">How to Report Phishing Emails in Gmail</h2>
<p>If you believe an email sent to you is a phishing attempt, you can report it to Gmail. Emails from an email address that is reported by a significant number of users will likely end up in spam. Gmail will mark the reported phishing email as spam and do the same for any similar emails in the future. A copy of the reported phishing email will automatically be sent to Gmail for review, which will be used to train its algorithms to detect such emails better next time.</p>
<ol>
<li>Open the phishing email.</li>
</ol>

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            <p>Note: Be careful not to click on any links or attachments in the email.</p>

                    </div>
                </div>
            </div>
            <ol start="2">
<li>
<p>Click on the three vertical dots menu to the right of the email.</p>
</li>
<li>
<p>Select the &quot;Report phishing&quot; option from the dropdown.</p>
</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-spot-a-phishing-email-protecting-your-email-privacy-from-scams-3.png" alt="Gmail report phishing option">
<ol start="4">
<li>Click &quot;Report Phishing Message&quot;.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-spot-a-phishing-email-protecting-your-email-privacy-from-scams-4.png" alt="Gmail report phishing message">
<h2 id="blocksendertool">Block Sender Tool</h2>
<p>Receiving phishing emails can be frustrating. Thankfully, most email providers can effectively block most of these emails and let you report any emails that manage to evade detection by their system. However, phishers may create multiple email addresses using a spoofed domain, such as <a href="mailto:support@facebok.com">support@facebok.com</a>, <a href="mailto:no-reply@facebok.com">no-reply@facebok.com</a>. You may block one address but receive emails from other email addresses. You may be able to detect phishing one time but miss it the next. If you don't want this to happen, consider blocking the entire spoofed domain. You can achieve this by using Block Sender.</p>
<p>Block Sender is a robust tool designed to solve email-blocking problems. Need to block an entire domain, domain extension, IP address, sender, or email address, or bounce back emails? Block Sender lets you achieve all this using one app. You can install the browser extension or use the web dashboard.</p>
<h3 id="blockphishingdomains">Block Phishing Domains</h3>
<ol>
<li>
<p>Log in to the <a target="_blank" rel="noopener noreferrer" href="https://app.blocksender.io/">Block Sender web dashboard</a>.</p>
</li>
<li>
<p>Select Blocks from the left-hand menu and click <strong>+ New Blocking Rule</strong>.</p>
</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-spot-a-phishing-email-protecting-your-email-privacy-from-scams-5.png" alt="Block Sender new blocking rule">
<ol start="3">
<li>
<p>Select <strong>Domain</strong> from the dropdown menu.</p>
</li>
<li>
<p>Enter the domain you wish to block, e.g., googl.com.</p>
</li>
<li>
<p>Decide where you want blocked emails to be sent, such as to the Trash, Delete, Archive, or Spam folder.</p>
</li>
</ol>

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                    <div class="w-full">
            <p>Note: Emails in the <strong>Delete</strong> folder are permanently deleted without being sent to the trash folder for 30 days.</p>

                    </div>
                </div>
            </div>
            <ol start="6">
<li>Select whether you want to bounce back all emails received from this domain.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-spot-a-phishing-email-protecting-your-email-privacy-from-scams-6.png" alt="Block Sender create blocking rule">
<ol start="7">
<li>Click <strong>Create</strong>.</li>
</ol>
<p>Setting up this domain-blocking rule will effectively block all future emails from this domain.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Knowing how to identify a phishing email is crucial for email users. Although phishing emails can be deceiving at first glance, you can tell if an email is legitimate or not by paying attention to a few subtle signs. Checking if a legitimate organization owns the domain name and not opening any suspicious attachments or links without verification play a substantial role in safeguarding your digital privacy.</p>


How to Spot a Phishing Email: Protecting Your Email Privacy from Scams

<h2 id="introduction">Introduction</h2>
<p>Do you struggle to come up with unique usernames for all platforms and end up using your email address for convenience? Do you find yourself targeted by spam emails and phishing attacks frequently? If so, consider whether using your email as a username is a good idea in the first place. This article explains the pros and cons of this practice and recommends some better alternatives.</p>
<h2 id="risksofusingemailaddressasusername">Risks of Using Email Address as Username</h2>
<p>The practice of using your email address as your username when creating online accounts can expose you to various threats.</p>
<ol>
<li>
<p><strong>Exposure to Cyberattacks</strong><br>
Using your email address as a username increases the risk of hacking and targeting by spam and phishing attacks. Hackers can more easily obtain your email address from platforms such as online forums and social media if it is used as a public username.</p>
</li>
<li>
<p><strong>Compromised Identity Across Multiple Platforms</strong><br>
If a hacker gets their hands on your email address, which is also used as a username, they only need to guess your password to compromise your account. This puts all your accounts at substantial risk. The situation becomes more concerning if you also use the same password across all platforms!</p>
</li>
<li>
<p><strong>Privacy Concerns</strong><br>
Avoid disclosing any personal information in your email address. It can reveal details about your organization, interests, location, and birth year. For example, email addresses ending in &quot;@fb.com&quot;, &quot;<a href="mailto:baking@gmail.com">baking@gmail.com</a>&quot;, &quot;@yahoo.cn&quot;, &quot;<a href="mailto:2001@outlook.com">2001@outlook.com</a>&quot; can provide cybercriminals with the information needed to create a fake account in your name or send phishing or scam emails.</p>
</li>
</ol>
<h2 id="whennottouseyouremailaddressasausername">When Not to Use Your Email Address as a Username</h2>
<p>There are scenarios where using your email address as a username may put you at a significant risk.</p>
<ol>
<li>
<p><strong>Platforms with Public Usernames</strong><br>
Some online platforms make your username public, mainly using it as a unique identifier; examples include Reddit and Instagram. In such scenarios, it is essential to avoid using your email address as a username. Some platforms provide the option to keep the username private. Always check if this option is available and set your username to private.</p>
</li>
<li>
<p><strong>Signing Up on Untrustworthy Websites</strong><br>
Caution is necessary when signing up on untrustworthy websites. Do not use your email address as a username if the website doesn't seem legitimate. If the website only allows email addresses (which some websites do for verification purposes), consider using a temporary one that can be disposed of later.</p>
</li>
</ol>
<h2 id="alternatives">Alternatives</h2>
<p>Below are some helpful tips for creating unique and secure usernames.</p>
<ol>
<li>
<p><strong>Create a Unique Username</strong><br>
We strongly recommend using unique usernames across all your online accounts. Using the same username for all accounts can become problematic if a hacker obtains it. They can use it to create fake accounts in your name. Your password should be random and not something that can be easily cracked, such as your birthday or pet's name.</p>
</li>
<li>
<p><strong>Store Credentials in a Password Manager</strong><br>
It is not feasible to remember unique usernames for different accounts and platforms. It is estimated that <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.dashlane.com/global-password-health-score-report-2022">an average person has more than 200 online accounts</a>! That's why it's important to use a password manager. Use a secure password manager such as <a target="_blank" rel="nofollow noopener noreferrer" href="https://nordpass.com/">NordPass</a> to save all your credentials.</p>
</li>
<li>
<p><strong>Create Secondary Email Addresses</strong><br>
What should you do if the platform you're signing up for only accepts email addresses as usernames? In such scenarios, use a secondary email address instead of your primary one. Create distinct secondary email addresses for various purposes, such as gaming and online shopping.</p>
</li>
</ol>
<h2 id="howtostaysecureonline">How to Stay Secure Online</h2>
<p>Creating unique usernames for your online accounts is a definitive step towards a safe online experience. Here are a few ways to incorporate even further online security.</p>
<ol>
<li>
<p><strong>Enable Two-Factor Authentication</strong><br>
Ensure that 2FA (Two-Factor Authentication) is enabled on all your online accounts where this option is available. 2FA is an authentication system that requires a second piece of information, such as a code on your mobile, in addition to your login credentials when signing in. Passwords can be leaked in data breaches if the platform has not implemented strong security measures. Enabling 2FA provides an added layer of security, ensuring that hackers cannot access your account even if they obtain both your username and password.</p>
</li>
<li>
<p><strong>Check If Your Email Has Been Compromised</strong><br>
Your account credentials and other personal information can be exposed in a data breach. How can you find out if your credentials were leaked? You can find multiple tools to check this. One such tool is <a target="_blank" rel="nofollow noopener noreferrer" href="https://haveibeenpwned.com/">Have I Been Pwned</a>.</p>
</li>
</ol>
<h3 id="whattodoifanemailiscompromised">What to Do if an Email Is Compromised</h3>
<p>You should take immediate action if your email address is found in a data breach. You can mitigate the damage caused by the compromised email and other leaked information, such as passwords, usernames, and credit card numbers.</p>
<ul>
<li>
<p><strong>Change Passwords</strong><br>
Promptly change your password for the compromised account. Also, do the same for other accounts where you signed up using that email address.</p>
</li>
<li>
<p><strong>Enable 2FA</strong><br>
Enable two-factor authentication to ensure the hacker cannot access your account. 2FA protects your account even if your credentials, such as username/email address and password, are compromised.</p>
</li>
<li>
<p><strong>Monitor Your Accounts for Suspicious Activity</strong><br>
Check your accounts for any unusual activities, such as unauthorized credit card transactions or emails being sent from your address without your notice.</p>
</li>
<li>
<p><strong>Inform Your Contacts</strong><br>
Hackers often use breached email accounts to send spam and phishing emails. Inform your contacts to be alert to any suspicious emails from your email account.</p>
</li>
<li>
<p><strong>Contact Your Email Service Provider</strong><br>
Contact your email provider so they can help you recover your account or freeze it.</p>
</li>
</ul>
<h2 id="conclusion">Conclusion</h2>
<p>Don't put your digital security at risk by using your email address as a username for sign-ups. Instead, use unique and strong usernames that are difficult to crack. Hackers are always searching for vulnerabilities, so it's wise to have strong security measures already in place, such as two-factor authentication and a unique username and password generator.</p>


Why You Should Avoid Using Your Email Address as a Username

<h2 id="introduction">Introduction</h2>
<p>Not all emails are sent with good intentions. Malicious actors misuse email communication to spread malware and steal information for personal gain. One method cybercriminals use to target email users is through malicious email attachments. It's crucial to be aware of their potential dangers. This article explains what email attachments are and presents actionable tips and techniques to identify and deal with them.</p>
<h2 id="understandingmaliciousemailattachments">Understanding Malicious Email Attachments</h2>
<p>An email attachment is a file sent along with an email, such as an image, video, or document. It's considered malicious if it contains harmful software, such as malware, spyware, or ransomware. These files are designed to look legitimate to trick users into downloading them. The purpose is to gain access to data or hack the system. However, you can identify the patterns followed in such emails and the file names used for malicious attachments.</p>
<h3 id="commonfiletypesusedtosendmaliciouscontent">Common File Types Used to Send Malicious Content</h3>
<p>It's important to understand which file types to be cautious of to protect yourself from becoming a victim of malicious email attachments.</p>
<ul>
<li><strong>Executable Files (.exe)</strong><br>
Be wary of executable files, as downloading them can infect your device. It's uncommon for an executable file attachment to be legitimate. Most safe email attachments contain files such as PDFs or images. If you receive an executable file in an email, it is most likely malicious.</li>
</ul>

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            <p>Note: Software companies may share safe <strong>.exe</strong> files in emails. It's important to always verify the sender's identity before opening such files.</p>

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                </div>
            </div>
            <ul>
<li><strong>Script Files (.js, .vbs, .bat)</strong><br>
Be cautious with script files. Scripts may execute commands that compromise your system. Always verify their source before considering opening them. Script files are text files that contain code or instructions to perform tasks such as automation or data processing. They are usually written in scripting languages such as JavaScript (.js), Python (.py), or VBScript. Downloading a script file may execute harmful code on your computer, potentially stealing sensitive information, installing malware, or altering system settings. However, not all scripts are harmful. Read the following section to learn how to identify whether a script is malicious or not.</li>
</ul>
<h3 id="signsofamaliciousemailattachment">Signs of a Malicious Email Attachment</h3>
<p>Don't just rely on your email provider to identify threats. Regardless of its effectiveness, some harmful files manage to avoid detection and slip through the cracks. Google claims that it can block 99.9% of malicious email attachments, but cybercriminals continually refine their tactics. That's why it's important to remain vigilant and pay attention to the following signs:</p>
<ul>
<li>
<p><strong>Unknown Sender</strong><br>
If you receive an email attachment from an unknown sender, the best practice is to test the file for any malicious code.</p>
</li>
<li>
<p><strong>Poor Grammar and Spelling Errors</strong><br>
Do you ever wonder why spam and phishing emails often contain grammatical and spelling errors? While it's true that some hackers are not proficient in English, some intentionally make these mistakes to trap gullible users. They might also aim to appear as non-native speakers to make their business offers seem legitimate.</p>
</li>
<li>
<p><strong>Strange File Names or Extensions</strong><br>
Watch out for peculiar file names such as &quot;Invoice.bat,&quot; &quot;password_reset.zip,&quot; &quot;UrgentActionRequired.exe,&quot; &quot;1234.py,&quot; and &quot;account_suspended.html.&quot;</p>
</li>
<li>
<p><strong>Files with Double Extensions</strong><br>
A file name with more than one extension, such as <strong>.png.exe</strong>, is a warning sign of a malicious file. It's a common trick used by hackers to conceal the actual file type. However, you can identify the file type by looking at the last extension. In our example, &quot;.png.exe&quot; has .exe as the last extension, indicating the file is not an image but an executable file. So, the next time you receive a file with a dual extension, you'll know what to do.</p>
</li>
</ul>

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            <p><strong>Note:</strong> Not all dual-extension files are malicious. For example, <strong>.tar.gz</strong> is a legitimate file type commonly used in Linux. However, it can still be exploited by hackers, so always verify that the file is safe before opening or downloading it.</p>

                    </div>
                </div>
            </div>
            <h2 id="toolsandtechniquestoidentifymaliciousemailattachments">Tools and Techniques to Identify Malicious Email Attachments</h2>
<p>Want to shield yourself against the threats of malicious emails? The following tools and techniques can help you identify malicious email attachments. Incorporate them into your digital routine for a safer and more secure emailing experience.</p>
<ul>
<li>
<p><strong>Use Antivirus Programs and Email Security Software</strong><br>
Install a reputable and powerful antivirus program that provides the capability to scan email attachments for malware and viruses. It will alert you whenever you attempt to open any suspicious link or attachment. Remember to update your antivirus program regularly to ensure maximum security. Some popular antivirus software options include <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.bitdefender.com/en-us/consumer/free-antivirus">Bitdefender</a> and <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.avast.com/index#pc">Avast</a>.</p>
</li>
<li>
<p><strong>Check Links Before Opening Them</strong><br>
Always check where the link points before clicking on it. On a desktop, you can do this by hovering over a link, and its URL will be displayed in the bottom-left corner of the screen. On a mobile device, long-press a link to see its URL. Additionally, to verify whether the URL is safe, copy it (without clicking on it) and assess its safety by uploading it to a <a target="_blank" rel="nofollow noopener noreferrer" href="https://nordvpn.com/link-checker/">link checker website</a>.</p>
</li>
<li>
<p><strong>Sandbox Suspicious Attachments</strong><br>
Sandboxing is a technique to open or execute a potentially malicious attachment in a safe and controlled manner. A sandbox uses a virtual environment to ensure the actual system is not harmed in any way. It checks and monitors the file for malicious software or any dubious activity. If no threats are found, you can safely open the file. <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.virustotal.com/gui/home/upload">VirusTotal</a> is a popular sandbox tool.</p>
</li>
</ul>
<h2 id="emailsecuritybestpracticesfororganizations">Email Security Best Practices for Organizations</h2>
<p>For organizations, email security is pivotal in safeguarding sensitive data and preventing costly errors.</p>
<ul>
<li>
<p>Conduct cybersecurity training programs to raise awareness about email-related threats.</p>
</li>
<li>
<p>Educate teams on identifying and handling suspicious emails and attachments.</p>
</li>
<li>
<p>Enforce rules such as email filters, domain blocking, and use third-party tools for detecting malicious email attachments.</p>
</li>
<li>
<p>Set up an <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.barracuda.com/products/email-protection/secure-email-gateway">email security gateway</a> to monitor emails being sent and received, protecting against threats such as malware and phishing attacks.</p>
</li>
</ul>
<h2 id="howtohandleamaliciousemailattachment">How to Handle a Malicious Email Attachment</h2>
<p>Exercise caution when dealing with dubious email attachments. Interacting with them can compromise your data and system security.</p>
<ul>
<li>
<p><strong>Do not open the attachment</strong><br>
Avoid downloading suspicious-looking attachments at all costs. If you are not cautious, the attachment can wreak havoc on your system and steal your information.</p>
</li>
<li>
<p><strong>Report the Email</strong><br>
Do not interact with the email attachment. Report the email to your email provider or the IT department in your organization.</p>
</li>
</ul>
<p>Made the mistake of downloading an attachment from an unknown source? If you accidentally download a suspicious attachment, don't panic. Follow these essential steps to mitigate the potential damage it can cause:</p>
<ul>
<li>Disconnect your device from the Internet.</li>
<li>Do not open the file.</li>
<li>Completely delete the file from your system, including the recycle bin.</li>
<li>Use an antivirus program to conduct a full system scan. The scan will likely detect the malicious file and remove it from your device.</li>
<li>Monitor your device or email account for any unusual activities or slow system performance.</li>
</ul>
<h2 id="bouncebackemailstodiscouragethesender">Bounce Back Emails to Discourage the Sender</h2>
<p>Often, hackers target you with malicious email attachments from multiple email addresses. You can bounce back such emails if they persist despite being ignored. Once the sender is tricked into believing their emails are not reaching your inbox, they will likely stop targeting you.</p>
<p>Curious how to send a bounce-back message? Block Sender has got your back! <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a> is a robust blocking tool available for use both through its web dashboard and as a Gmail add-on. Just install it with a few simple steps to regain control of your inbox.</p>
<p>Block Sender provides the option to send bounce-back emails based on various criteria, such as bouncing back emails from a particular sender, email address, domain, or IP address, or emails containing a specific subject or phrases.</p>
<p>Here's how you can bounce back emails using Block Sender:</p>
<ol>
<li>
<p>Log in to <a target="_blank" rel="noopener noreferrer" href="https://app.blocksender.io/login">Block Sender</a>.</p>
</li>
<li>
<p>Navigate to <strong>Blocks</strong> and click <strong>+ New Blocking Rule</strong>.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-identify-and-avoid-malicious-email-attachments-1.png" alt="Block Sender create blocking rule">
</li>
<li>
<p>Select a blocking criterion from the dropdown menu and enter precisely what you wish to block in the field next to it.</p>
</li>
<li>
<p>Decide where you want blocked emails to be sent, such as to the Trash, Delete, Archive, or Spam folder.</p>
</li>
</ol>

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            <p><strong>Note:</strong> Emails in the <strong>Delete</strong> folder are permanently deleted without being sent to the trash folder for 30 days.</p>

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            </div>
            <ol start="5">
<li>
<p>Select the option to bounce back the emails.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-identify-and-avoid-malicious-email-attachments-2.png" alt="Block Sender blocking rule options">
</li>
<li>
<p>Click <strong>Create</strong>.</p>
</li>
</ol>
<h2 id="conclusion">Conclusion</h2>
<p>Educating yourself about the dangers of malicious emails is important. Take preventive measures and avoid interacting with any suspicious files sent in emails. Third-party tools, such as antivirus programs and email gateways, play a pivotal role in protecting you against the risks posed by malicious email attachments.</p>


How to Identify and Avoid Malicious Email Attachments

<h2 id="introduction">Introduction</h2>
<p>Are unwanted emails from Hotmail.com leaving you frustrated, and are you looking for possible solutions to get rid of them? Is your inbox becoming difficult to manage, causing you to accidentally miss important emails?</p>
<p>If these issues resonate with you, then you're in the right place. This article explains why choosing to block the entire <strong>hotmail.com</strong> domain from your inbox isn't always the best option and presents other alternatives for controlling emails from this domain. By the end of this article, you'll have a clear understanding of managing Hotmail emails using both Gmail and <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/stop-unwanted-emails-the-simplest-email-filtering-app-is-here/"><em>Block Sender</em></a>.</p>
<h2 id="whyblockingthehotmaildomainmightbeabadidea">Why Blocking the Hotmail Domain Might Be a Bad Idea</h2>
<p>If you're receiving a lot of spam or unwanted emails from Hotmail addresses, you might be considering to block the entire <strong>hotmail.com</strong> domain. Since Hotmail was discontinued in 2013 and <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.microsoft.com/en-us/microsoft-365-life-hacks/organization/did-hotmail-become-outlook">rebranded as Outlook</a>, this may seem like the right approach.</p>
<p>Most businesses use custom email domains or modern email providers such as Gmail, Yahoo, or Outlook. Many people avoid using Hotmail because it's outdated, and better, more contemporary alternatives are available. Most employers don't prefer candidates using Hotmail addresses since it may appear unprofessional and is not aligned with the latest technology. However, it is still used by some people for personal correspondence or online shopping.</p>
<p>Despite the reasons mentioned above, it's still not a good idea to block the entire &quot;hotmail.com&quot; domain. Although the Hotmail email provider is no longer operational, all Hotmail addresses are now accessible through Microsoft Outlook. Microsoft still allows users to own and create Hotmail addresses.</p>
<p>Another important note is that &quot;hotmail.com&quot; itself is not inherently spammy. If you block the entire domain, you may miss many important emails. Blocking it will result in both legitimate and unwanted emails from Hotmail addresses being marked as spam, leading to important emails being unintentionally missed.</p>
<h2 id="howtohandleunwantedhotmailemailsusinggmail">How to Handle Unwanted Hotmail Emails Using Gmail</h2>
<p>Gmail provides several features that you can leverage to manage unwanted emails from hotmail.com.</p>
<h3 id="blockthedomain">Block the Domain</h3>
<p>You may lose important emails if you block the entire <strong>hotmail.com</strong> domain, so perform this action only if necessary. If you do perform this action, we advise you to check the spam folder regularly for any legitimate emails. Unfortunately, Gmail only provides the option to delete the emails. This is why we recommend using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a> to block a domain since Gmail doesn't provide the feature to mark filtered emails as spam. Read this article till the end to find out more.</p>
<p>Gmail doesn't have the option to block domains directly, but we can perform this action using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-filter-emails-in-gmail/">Gmail Filters</a>.</p>
<ol>
<li>Click <strong>Show search options</strong> (three sliders icon on the right side of the search bar).</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-1.png" alt="Gmail search options">
<ol start="2">
<li>In the <strong>From</strong> field, enter the domain <code>@hotmail.com</code> and click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-2.png" alt="Gmail filter criteria">
<ol start="3">
<li>Select <strong>Delete it</strong> from the list of available options and click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-3.png" alt="Gmail create filter">
<p>After setting up this filter, all future emails from any Hotmail addresses will automatically be sent to the trash folder, where they will be deleted after 30 days.</p>
<h3 id="blockthesender">Block the Sender</h3>
<p>If someone from <strong>hotmail.com</strong> is bombarding you with unwanted emails, you can block that sender to stop receiving those emails.</p>
<p>This action will mark all future emails from that particular Hotmail account as spam.</p>
<ol>
<li>Open any email received from that sender.</li>
<li>Click on the three vertical dots menu in the top-right corner of the email and select <strong>Block {sender}</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-4.png" alt="Gmail block sender option">

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            <p><strong>Note:</strong> Emails in the spam folder are automatically deleted after 30 days.</p>

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            </div>
            <h3 id="blockspecificwordsorphrases">Block Specific Words or Phrases</h3>
<p>Are you noticing recurring words or phrases commonly used in unwanted emails from Hotmail addresses? If so, block only those emails from the <strong>hotmail.com</strong> domain containing those specific terms. Gmail filters offer robust options to set this blocking criterion.</p>
<p>Here's how you can do this:</p>
<ol>
<li>Click the gear icon in the top-right corner and select <strong>See All Settings</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-5.png" alt="Gmail all settings">
<ol start="2">
<li>Navigate to <strong>Filters and Blocked Addresses</strong> and click <strong>Create a New Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-6.png" alt="Gmail filters and blocked addresses">
<ol start="3">
<li>In the <strong>From</strong> field, enter the domain <code>@hotmail.com</code> to filter out Hotmail emails.</li>
<li>In the <strong>Has the words</strong> field, enter the words or phrases based on which you'd like to block Hotmail emails, then click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-7.png" alt="Gmail phrase block filter">

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            <p><strong>Note:</strong> Enclose words or phrases within quotes for an exact match. Use the AND or OR operators in the search query to match all or either one of the terms.</p>

                    </div>
                </div>
            </div>
            <p>Refer to the list of <a target="_blank" rel="nofollow noopener noreferrer" href="https://support.google.com/mail/answer/7190?hl=en&co=GENIE.Platform%3DDesktop&oco=0">Gmail's search operators</a> to further refine your filtering criteria.</p>
<ol start="5">
<li>Select <strong>Delete it</strong> from the list of available actions for the filtered email and click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-8.png" alt="Gmail create filter">

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            <p><strong>Note:</strong> Do not block words or phrases that are common to both legitimate and spam emails, such as &quot;Hello&quot; or &quot;Click here.&quot; Doing this could lead to over-blocking and unintentionally cause other emails to be deleted as well, so set up this filtering criterion cautiously.</p>

                    </div>
                </div>
            </div>
            <h2 id="blocksendertoolforunwantedhotmailemails">Block Sender Tool for Unwanted Hotmail Emails</h2>
<p>Do you find Gmail filters very complicated, or do you consider Gmail's blocking options limited in some ways? Then, you should give Block Sender a try.</p>
<p>You can sign up for Block Sender and use it through its web-based dashboard or directly through Gmail using its Chrome extension. It offers several options, such as:</p>
<ul>
<li>Blocking senders</li>
<li>Blocking domains and domain extensions</li>
<li>Blocking IP addresses</li>
<li>Blocking emails by header or subject</li>
<li>Bouncing back emails</li>
</ul>
<p>And much more! It also provides the convenience of sharing blocking rules across multiple email accounts. Let's discuss how to block emails from Hotmail using the <a target="_blank" rel="nofollow noopener noreferrer" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Block Sender Chrome extension</a>.</p>
<h3 id="blockthedomain">Block the Domain</h3>
<p>Block Sender provides the option to block domains directly and mark the emails from those blocked domains as spam—a feature not offered by Gmail.</p>
<p>While we do not recommend blocking the entire Hotmail domain, if you are still interested, here is how to do it:</p>
<ol>
<li>Click the Block Sender icon in the top toolbar of Gmail, then select <strong>New Block</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-9.png" alt="Block Sender create new block">
<ol start="2">
<li>Choose <strong>Website/Domain</strong> from the <strong>What do you need to block?</strong> dropdown.</li>
<li>Enter the domain name <code>hotmail.com</code> in the <strong>Website/Domain to Block</strong> field.</li>
<li>Select <strong>Spam</strong> from the <strong>Where should the blocked emails go</strong> dropdown.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-10.png" alt="Block Sender domain blocker">
<ol start="5">
<li>Click <strong>Save</strong>.</li>
</ol>
<h3 id="blockspecificwordsorphrases">Block Specific Words or Phrases</h3>
<p>Unlike Gmail, Block Sender allows you to block specific words or phrases commonly used in spam and unwanted emails with fewer clicks and no complex filters to set up.</p>
<ol>
<li>Open Gmail. Click the Block Sender icon and select <strong>New Block</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-9.png" alt="Block Sender create new block">
<ol start="2">
<li>Select <strong>Phrase</strong> from the <strong>What do you need to block</strong> dropdown.</li>
<li>Enter the phrase you wish to block in the <strong>Phrase to Block</strong> field.</li>
<li>Decide where you want blocked emails to be sent, such as Trash, Delete, Archive, or Spam folder.</li>
</ol>

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            <p><strong>Note:</strong> Selecting the <strong>Delete</strong> option will permanently delete the blocked emails without moving them to the Trash folder for 30 days.</p>

                    </div>
                </div>
            </div>
            <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-11.png" alt="Block Sender phrase blocker">
<ol start="5">
<li>Select whether to send an auto-response to the sender. (Optional)</li>
<li>Click <strong>Save</strong>.</li>
</ol>
<p>Voila! That's how easy this process is.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Blocking the entire Hotmail domain due to receiving a few unwanted or spam emails can be problematic. Adopt better strategies and block only selected emails from this domain to ensure you never miss any important communications. You can leverage Gmail's blocking options, or you can use the power of Block Sender for a more comprehensive solution.</p>


How to Block Unwanted Emails from Hotmail.com

<h2 id="introduction">Introduction</h2>
<p>Around <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-many-spam-emails-are-sent-per-day/">45% of all emails sent globally are spam</a>. A substantial number of these emails contain obscene material. Receiving such emails can take a toll on your mental health and cause significant distress, especially when they arrive in large volumes. Not only do they disrupt your peace of mind, but they also pose a threat to your digital security. A large percentage of these emails contain malware links, and interacting with them introduces substantial risks.</p>
<p>It's important to address this issue to protect both your mental peace and digital privacy. Most email providers do a great job at marking these emails as spam. However, no spam filter is 100% effective, and some emails manage to evade detection despite robust measures. Moreover, spammers are also evolving their tactics over time, spoofing their email addresses to appear legitimate.</p>
<p>In this article, we'll explore various methods for blocking obscene emails using both Gmail and <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a>.</p>
<h2 id="obsceneemails">Obscene Emails</h2>
<p>Before we delve into the specifics of dealing with obscene emails, let's first understand what they are and their common causes.</p>
<p>Obscene emails typically contain inappropriate content, such as unsolicited explicit images and videos, vulgar or offensive language, or profanities.</p>
<h3 id="commoncauses">Common Causes</h3>
<ul>
<li>
<p><strong>Spam Advertising:</strong> These emails are often part of spam campaigns promoting adult content or illegal products and services.</p>
</li>
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<p><strong>Harassment:</strong> Cyber harassers aim to instill frustration and intimidation in recipients. This behavior often stems from workplace disputes or relationship issues.</p>
</li>
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<p><strong>Malware Distribution:</strong> Obscene content is used as bait to grab people's attention and trick them into clicking infected attachments or links containing malware.</p>
</li>
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<p><strong>Phishing or Sextortion:</strong> The senders of these emails often pretend to be from a legitimate source, tricking recipients into disclosing their personal information. Additionally, they may demand money by threatening to expose sensitive material obtained through hacking, such as explicit photos, videos, or private messages.</p>
</li>
</ul>
<h2 id="proactivestepstominimizeobsceneemails">Proactive Steps to Minimize Obscene Emails</h2>
<p>Taking preventive measures can significantly reduce the chances of becoming a target of obscene emails and compromising your digital security.</p>
<ol>
<li>
<p><strong>Be Careful When Sharing Your Email Address</strong><br>
To avoid being targeted, don't share your email address on public forums unless absolutely necessary. Use <a target="_blank" rel="nofollow noopener noreferrer" href="https://temp-mail.org/en/">disposable email addresses</a> for temporary registrations on websites or when interacting with potentially unsafe sites.</p>
</li>
<li>
<p><strong>Use Email Filters</strong><br>
Gmail and other major email providers offer &quot;filters&quot; that can be used to block commonly used words or phrases in obscene emails, such as &quot;singles near you,&quot; &quot;NSFW,&quot; and &quot;adult content.&quot;</p>
</li>
<li>
<p><strong>Use a Strong and Secure Email Address</strong><br>
Select a reliable email provider that offers robust spam filtering, blocking, and security features. Remember to enable <a target="_blank" rel="nofollow noopener noreferrer" href="https://guidebooks.google.com/online-security/protect-your-google-account/two-step-verification?hl=en">Two-Factor Authentication</a> (2FA) on your email account. Phishers often use obscene emails to trick users into revealing sensitive personal information. With 2FA activated, even if an attacker succeeds in stealing your login credentials, they won't be able to access your account without the second verification factor. This reduces the risk of your account being misused to send obscene emails.</p>
</li>
<li>
<p><strong>Use Third-party Blocking Tools</strong><br>
Consider using third-party tools, such as <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/"><em>Block Sender</em></a>, if your email provider is not proving to be very effective against obscene emails and if you wish to leverage advanced features not provided by your chosen email service.</p>
</li>
</ol>
<h2 id="usinggmailtoblockobsceneemails">Using Gmail to Block Obscene Emails</h2>
<p>Let's explore how Gmail assists in blocking obscene emails from reaching your inbox.</p>
<h3 id="markasspam">Mark as Spam</h3>
<p>According to Google, <a target="_blank" rel="nofollow noopener noreferrer" href="https://workspace.google.com/blog/identity-and-security/an-overview-of-gmails-spam-filters">Gmail's spam filter</a> is highly effective at blocking more than 99.9% of spam emails. However, some obscene emails bypass filters by using clever tactics such as hiding inappropriate content within images instead of text to avoid keyword-based detection and misspelling obscenities.</p>
<p>To further improve this spam filter, you can train it by marking obscene emails as spam so that Google will automatically recognize any similar emails received in the future.</p>
<ol>
<li>Select the email(s) that you wish to mark as spam.</li>
<li>Click the Report Spam icon (indicated by an exclamation mark).</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-1.png" alt="Gmail report spam">

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            <p><strong>Note:</strong> This method is often safer than clicking an unsubscribe link, as the link may lead you to a malicious website.</p>

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            <h3 id="blockthesender">Block the Sender</h3>
<p>If you are receiving multiple obscene emails from a specific sender, consider blocking the sender. This way, you don’t have to manually mark each email from this sender as spam, which can be a tedious process. By doing so, any future emails from this particular sender will automatically land in the spam folder, resulting in a cleaner inbox.</p>
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<p>To block a sender, open any email that you have received from them.</p>
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<p>Click the three vertical dots menu in the top-right corner of the email.</p>
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<p>Select <strong>Block &quot;{sender}&quot;</strong> from the menu options.</p>
</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-2.png" alt="Gmail block sender">

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            <p><strong>Note:</strong> Emails in the spam folder are automatically deleted after 30 days.</p>

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            <h3 id="blockthedomain">Block the Domain</h3>
<p>You can choose to block the entire domain that has been sending you obscene emails. Although Gmail doesn't provide a direct option to block a domain, you can accomplish this using <strong>Filters</strong>.</p>
<ol>
<li>Open Gmail. Click on the gear icon in the top-right corner and select <code>See All Settings</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-3.png" alt="Gmail all settings">
<ol start="2">
<li>Navigate to <code>Filters and Blocked Addresses</code> and click <code>Create a new filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-4.png" alt="Gmail filters and blocked addresses">
<ol start="3">
<li>In the <strong>From</strong> field, enter the domain you wish to block preceded by the @ symbol, then click <code>Create Filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-5.png" alt="Gmail filter criteria">

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            <p><strong>Note:</strong> You can use the <a target="_blank" rel="nofollow noopener noreferrer" href="https://blocksender.io/how-to-use-or-conditions-in-gmail-filters/">OR operator</a> to create a filter for multiple domains simultaneously.</p>

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            <ol start="4">
<li>Select <code>Delete it</code> from the list of available options and click <code>Create Filter</code>.</li>
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  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-6.png" alt="Gmail create filter">
<p>Now, all emails from this particular domain will be automatically sent to the trash folder, where they will be automatically deleted after 30 days.</p>
<h3 id="blockspecificwordsorphrases">Block Specific Words or Phrases</h3>
<p>Gmail allows users to create filters for emails based on specific words or phrases in the subject line or body. This feature can be leveraged to filter and block obscene emails based on common patterns.</p>
<ol>
<li>Click on the gear icon in the top-right corner and select <code>See All Settings</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-3.png" alt="Gmail all settings">
<ol start="2">
<li>Navigate to <code>Filters and Blocked Addresses</code> and click <code>Create a new filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-4.png" alt="Gmail filters and blocked addresses">
<ol start="3">
<li>In the <code>Has the words</code> field, type the words or phrases you wish to filter, and click <code>Create Filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-7.png" alt="Gmail filter criteria">

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            <p><strong>Note:</strong> Use quotation marks around words or phrases for an exact search, such as &quot;Adult Content,&quot; and combine them using the OR operator to match either term in the search query.</p>

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            <ol start="4">
<li>Select <code>Delete it</code> from the available options and click <code>Create Filter</code>.</li>
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  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-6.png" alt="Gmail create filter">

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            <p><strong>Note:</strong> Blocking words or phrases should be approached with caution, as it can be tricky. Blocking common keywords might unintentionally filter out legitimate emails as well.</p>

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            <h2 id="usingblocksendertoblockobsceneemails">Using Block Sender to Block Obscene Emails</h2>
<p>A more effective method to block obscene emails is by using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a>. Block Sender for Gmail is a third-party application that streamlines the process of blocking unwanted emails. Block Sender offers a variety of ways to block emails. You can block based on criteria such as the sender, domain, email header, subject line, and keywords.</p>
<p>With Block Sender, you can even block emails by IP, link multiple accounts, and share blocking rules among them—features not provided by Gmail.</p>
<p>Now, let's explore how to use Block Sender to stop obscene emails.</p>
<h3 id="installingblocksenderandlinkinggmailaccount">Installing Block Sender and Linking Gmail Account</h3>
<p>Block Sender is available for use both as a browser extension and through its web-based dashboard. Visit the Chrome Web Store and install the <a target="_blank" rel="noopener noreferrer" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Block Sender extension</a>.</p>
<p>Once the installation is complete, you will see the Block Sender icon in the top toolbar of Gmail.</p>
<ol>
<li>
<p>Click the Block Sender icon, then select <code>New Block</code>.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-8.png" alt="Block Sender create new block">
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<p>Choose a blocking criterion, such as <code>Person (by name)</code>.</p>
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<p>Enter a value for your selected criterion, like <code>John Doe</code> for <code>Person (by name)</code> blocking.</p>
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<p>Decide where you want blocked emails to be sent, such as Trash, Delete, Archive, or Spam folder.</p>
</li>
</ol>

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            <p><strong>Note:</strong> Selecting the <strong>Delete</strong> option will permanently delete the blocked emails without moving them to the Trash folder for 30 days.</p>

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            <ol start="5">
<li>Select whether to send an auto-response to the sender. (Optional)</li>
<li>Click Save.</li>
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  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-9.png" alt="Block Sender blocking rule">
<h3 id="blockingdomainsanddomainextensions">Blocking Domains and Domain Extensions</h3>
<p>Using Block Sender, one can easily block entire domains and domain extensions without dealing with any complicated Gmail filters.</p>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-10.png" alt="Block Sender domain block">
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-11.png" alt="Block Sender domain extension block">

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            <p><strong>Note:</strong> Blocking domain extensions may result in trusted websites or emails getting blocked, causing you to miss important messages accidentally. Not all domain extensions are used for spreading spam, so use this feature cautiously.</p>

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            <h3 id="sendingfakebouncebackmessages">Sending Fake Bounce-Back Messages</h3>
<p>Block Sender allows you to send seemingly real &quot;fake bounce-back messages&quot; to senders. This tricks them into thinking your email address no longer exists. You can even customize your bounce-back messages by upgrading to a Plus or Pro account.</p>
<p><img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-12.png" alt="Block Sender bounce-back option"><br></p>
<p>Upon receiving the <a target="_blank" rel="noopener noreferrer" href="https://help.blocksender.io/how-to-bounce-back-emails">bounce-back message</a>, the spammer will very likely remove your email address from its list of targeted accounts for sending obscene emails.</p>
<h3 id="blockingipaddressesprofeature">Blocking IP Addresses (Pro Feature)</h3>
<p>If you notice obscene emails from a specific IP address, you can block that address using the Block Sender tool. This tool makes it straightforward to <a target="_blank" rel="noopener noreferrer" href="https://help.blocksender.io/how-to-block-emails-by-ip-address">block IP addresses</a> without needing to set up complex filters.</p>
<p>This method is particularly useful when a cybercriminal uses multiple email addresses linked to the same IP address to send obscene emails. Blocking the entire IP address will save you the hassle of manually blocking each email address.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-13.png" alt="Block Sender IP address blocking">
<h2 id="conclusion">Conclusion</h2>
<p>Receiving obscene emails can be distressing. One can effectively combat them by understanding the nature of these emails and their common causes. Employing strategies such as using a secure email address, utilizing email filters, and using third-party tools like Block Sender can significantly minimize your exposure to these emails. While Gmail provides options like marking as spam and filtering emails, third-party tools like Block Sender are more effective against such emails. If you want to block obscene emails instantly without learning the complexities of Gmail filters, we recommend choosing Block Sender for Gmail. By adopting these strategies, you can regain control of your inbox and improve your well-being.</p>
