<h2 id="introduction">Introduction</h2>
<p>Are unwanted emails from Hotmail.com leaving you frustrated, and are you looking for possible solutions to get rid of them? Is your inbox becoming difficult to manage, causing you to accidentally miss important emails?</p>
<p>If these issues resonate with you, then you're in the right place. This article explains why choosing to block the entire <strong>hotmail.com</strong> domain from your inbox isn't always the best option and presents other alternatives for controlling emails from this domain. By the end of this article, you'll have a clear understanding of managing Hotmail emails using both Gmail and <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/stop-unwanted-emails-the-simplest-email-filtering-app-is-here/"><em>Block Sender</em></a>.</p>
<h2 id="whyblockingthehotmaildomainmightbeabadidea">Why Blocking the Hotmail Domain Might Be a Bad Idea</h2>
<p>If you're receiving a lot of spam or unwanted emails from Hotmail addresses, you might be considering to block the entire <strong>hotmail.com</strong> domain. Since Hotmail was discontinued in 2013 and <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.microsoft.com/en-us/microsoft-365-life-hacks/organization/did-hotmail-become-outlook">rebranded as Outlook</a>, this may seem like the right approach.</p>
<p>Most businesses use custom email domains or modern email providers such as Gmail, Yahoo, or Outlook. Many people avoid using Hotmail because it's outdated, and better, more contemporary alternatives are available. Most employers don't prefer candidates using Hotmail addresses since it may appear unprofessional and is not aligned with the latest technology. However, it is still used by some people for personal correspondence or online shopping.</p>
<p>Despite the reasons mentioned above, it's still not a good idea to block the entire &quot;hotmail.com&quot; domain. Although the Hotmail email provider is no longer operational, all Hotmail addresses are now accessible through Microsoft Outlook. Microsoft still allows users to own and create Hotmail addresses.</p>
<p>Another important note is that &quot;hotmail.com&quot; itself is not inherently spammy. If you block the entire domain, you may miss many important emails. Blocking it will result in both legitimate and unwanted emails from Hotmail addresses being marked as spam, leading to important emails being unintentionally missed.</p>
<h2 id="howtohandleunwantedhotmailemailsusinggmail">How to Handle Unwanted Hotmail Emails Using Gmail</h2>
<p>Gmail provides several features that you can leverage to manage unwanted emails from hotmail.com.</p>
<h3 id="blockthedomain">Block the Domain</h3>
<p>You may lose important emails if you block the entire <strong>hotmail.com</strong> domain, so perform this action only if necessary. If you do perform this action, we advise you to check the spam folder regularly for any legitimate emails. Unfortunately, Gmail only provides the option to delete the emails. This is why we recommend using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a> to block a domain since Gmail doesn't provide the feature to mark filtered emails as spam. Read this article till the end to find out more.</p>
<p>Gmail doesn't have the option to block domains directly, but we can perform this action using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-filter-emails-in-gmail/">Gmail Filters</a>.</p>
<ol>
<li>Click <strong>Show search options</strong> (three sliders icon on the right side of the search bar).</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-1.png" alt="Gmail search options">
<ol start="2">
<li>In the <strong>From</strong> field, enter the domain <code>@hotmail.com</code> and click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-2.png" alt="Gmail filter criteria">
<ol start="3">
<li>Select <strong>Delete it</strong> from the list of available options and click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-3.png" alt="Gmail create filter">
<p>After setting up this filter, all future emails from any Hotmail addresses will automatically be sent to the trash folder, where they will be deleted after 30 days.</p>
<h3 id="blockthesender">Block the Sender</h3>
<p>If someone from <strong>hotmail.com</strong> is bombarding you with unwanted emails, you can block that sender to stop receiving those emails.</p>
<p>This action will mark all future emails from that particular Hotmail account as spam.</p>
<ol>
<li>Open any email received from that sender.</li>
<li>Click on the three vertical dots menu in the top-right corner of the email and select <strong>Block {sender}</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-4.png" alt="Gmail block sender option">

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            <p><strong>Note:</strong> Emails in the spam folder are automatically deleted after 30 days.</p>

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            <h3 id="blockspecificwordsorphrases">Block Specific Words or Phrases</h3>
<p>Are you noticing recurring words or phrases commonly used in unwanted emails from Hotmail addresses? If so, block only those emails from the <strong>hotmail.com</strong> domain containing those specific terms. Gmail filters offer robust options to set this blocking criterion.</p>
<p>Here's how you can do this:</p>
<ol>
<li>Click the gear icon in the top-right corner and select <strong>See All Settings</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-5.png" alt="Gmail all settings">
<ol start="2">
<li>Navigate to <strong>Filters and Blocked Addresses</strong> and click <strong>Create a New Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-6.png" alt="Gmail filters and blocked addresses">
<ol start="3">
<li>In the <strong>From</strong> field, enter the domain <code>@hotmail.com</code> to filter out Hotmail emails.</li>
<li>In the <strong>Has the words</strong> field, enter the words or phrases based on which you'd like to block Hotmail emails, then click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-7.png" alt="Gmail phrase block filter">

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            <p><strong>Note:</strong> Enclose words or phrases within quotes for an exact match. Use the AND or OR operators in the search query to match all or either one of the terms.</p>

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            </div>
            <p>Refer to the list of <a target="_blank" rel="nofollow noopener noreferrer" href="https://support.google.com/mail/answer/7190?hl=en&co=GENIE.Platform%3DDesktop&oco=0">Gmail's search operators</a> to further refine your filtering criteria.</p>
<ol start="5">
<li>Select <strong>Delete it</strong> from the list of available actions for the filtered email and click <strong>Create Filter</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-8.png" alt="Gmail create filter">

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            <p><strong>Note:</strong> Do not block words or phrases that are common to both legitimate and spam emails, such as &quot;Hello&quot; or &quot;Click here.&quot; Doing this could lead to over-blocking and unintentionally cause other emails to be deleted as well, so set up this filtering criterion cautiously.</p>

                    </div>
                </div>
            </div>
            <h2 id="blocksendertoolforunwantedhotmailemails">Block Sender Tool for Unwanted Hotmail Emails</h2>
<p>Do you find Gmail filters very complicated, or do you consider Gmail's blocking options limited in some ways? Then, you should give Block Sender a try.</p>
<p>You can sign up for Block Sender and use it through its web-based dashboard or directly through Gmail using its Chrome extension. It offers several options, such as:</p>
<ul>
<li>Blocking senders</li>
<li>Blocking domains and domain extensions</li>
<li>Blocking IP addresses</li>
<li>Blocking emails by header or subject</li>
<li>Bouncing back emails</li>
</ul>
<p>And much more! It also provides the convenience of sharing blocking rules across multiple email accounts. Let's discuss how to block emails from Hotmail using the <a target="_blank" rel="nofollow noopener noreferrer" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Block Sender Chrome extension</a>.</p>
<h3 id="blockthedomain">Block the Domain</h3>
<p>Block Sender provides the option to block domains directly and mark the emails from those blocked domains as spam—a feature not offered by Gmail.</p>
<p>While we do not recommend blocking the entire Hotmail domain, if you are still interested, here is how to do it:</p>
<ol>
<li>Click the Block Sender icon in the top toolbar of Gmail, then select <strong>New Block</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-9.png" alt="Block Sender create new block">
<ol start="2">
<li>Choose <strong>Website/Domain</strong> from the <strong>What do you need to block?</strong> dropdown.</li>
<li>Enter the domain name <code>hotmail.com</code> in the <strong>Website/Domain to Block</strong> field.</li>
<li>Select <strong>Spam</strong> from the <strong>Where should the blocked emails go</strong> dropdown.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-10.png" alt="Block Sender domain blocker">
<ol start="5">
<li>Click <strong>Save</strong>.</li>
</ol>
<h3 id="blockspecificwordsorphrases">Block Specific Words or Phrases</h3>
<p>Unlike Gmail, Block Sender allows you to block specific words or phrases commonly used in spam and unwanted emails with fewer clicks and no complex filters to set up.</p>
<ol>
<li>Open Gmail. Click the Block Sender icon and select <strong>New Block</strong>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-9.png" alt="Block Sender create new block">
<ol start="2">
<li>Select <strong>Phrase</strong> from the <strong>What do you need to block</strong> dropdown.</li>
<li>Enter the phrase you wish to block in the <strong>Phrase to Block</strong> field.</li>
<li>Decide where you want blocked emails to be sent, such as Trash, Delete, Archive, or Spam folder.</li>
</ol>

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            <p><strong>Note:</strong> Selecting the <strong>Delete</strong> option will permanently delete the blocked emails without moving them to the Trash folder for 30 days.</p>

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            </div>
            <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-unwanted-emails-from-hotmail.com-11.png" alt="Block Sender phrase blocker">
<ol start="5">
<li>Select whether to send an auto-response to the sender. (Optional)</li>
<li>Click <strong>Save</strong>.</li>
</ol>
<p>Voila! That's how easy this process is.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Blocking the entire Hotmail domain due to receiving a few unwanted or spam emails can be problematic. Adopt better strategies and block only selected emails from this domain to ensure you never miss any important communications. You can leverage Gmail's blocking options, or you can use the power of Block Sender for a more comprehensive solution.</p>


Admin

How to Block Unwanted Emails from Hotmail.com

<h2 id="introduction">Introduction</h2>
<p>Around <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-many-spam-emails-are-sent-per-day/">45% of all emails sent globally are spam</a>. A substantial number of these emails contain obscene material. Receiving such emails can take a toll on your mental health and cause significant distress, especially when they arrive in large volumes. Not only do they disrupt your peace of mind, but they also pose a threat to your digital security. A large percentage of these emails contain malware links, and interacting with them introduces substantial risks.</p>
<p>It's important to address this issue to protect both your mental peace and digital privacy. Most email providers do a great job at marking these emails as spam. However, no spam filter is 100% effective, and some emails manage to evade detection despite robust measures. Moreover, spammers are also evolving their tactics over time, spoofing their email addresses to appear legitimate.</p>
<p>In this article, we'll explore various methods for blocking obscene emails using both Gmail and <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a>.</p>
<h2 id="obsceneemails">Obscene Emails</h2>
<p>Before we delve into the specifics of dealing with obscene emails, let's first understand what they are and their common causes.</p>
<p>Obscene emails typically contain inappropriate content, such as unsolicited explicit images and videos, vulgar or offensive language, or profanities.</p>
<h3 id="commoncauses">Common Causes</h3>
<ul>
<li>
<p><strong>Spam Advertising:</strong> These emails are often part of spam campaigns promoting adult content or illegal products and services.</p>
</li>
<li>
<p><strong>Harassment:</strong> Cyber harassers aim to instill frustration and intimidation in recipients. This behavior often stems from workplace disputes or relationship issues.</p>
</li>
<li>
<p><strong>Malware Distribution:</strong> Obscene content is used as bait to grab people's attention and trick them into clicking infected attachments or links containing malware.</p>
</li>
<li>
<p><strong>Phishing or Sextortion:</strong> The senders of these emails often pretend to be from a legitimate source, tricking recipients into disclosing their personal information. Additionally, they may demand money by threatening to expose sensitive material obtained through hacking, such as explicit photos, videos, or private messages.</p>
</li>
</ul>
<h2 id="proactivestepstominimizeobsceneemails">Proactive Steps to Minimize Obscene Emails</h2>
<p>Taking preventive measures can significantly reduce the chances of becoming a target of obscene emails and compromising your digital security.</p>
<ol>
<li>
<p><strong>Be Careful When Sharing Your Email Address</strong><br>
To avoid being targeted, don't share your email address on public forums unless absolutely necessary. Use <a target="_blank" rel="nofollow noopener noreferrer" href="https://temp-mail.org/en/">disposable email addresses</a> for temporary registrations on websites or when interacting with potentially unsafe sites.</p>
</li>
<li>
<p><strong>Use Email Filters</strong><br>
Gmail and other major email providers offer &quot;filters&quot; that can be used to block commonly used words or phrases in obscene emails, such as &quot;singles near you,&quot; &quot;NSFW,&quot; and &quot;adult content.&quot;</p>
</li>
<li>
<p><strong>Use a Strong and Secure Email Address</strong><br>
Select a reliable email provider that offers robust spam filtering, blocking, and security features. Remember to enable <a target="_blank" rel="nofollow noopener noreferrer" href="https://guidebooks.google.com/online-security/protect-your-google-account/two-step-verification?hl=en">Two-Factor Authentication</a> (2FA) on your email account. Phishers often use obscene emails to trick users into revealing sensitive personal information. With 2FA activated, even if an attacker succeeds in stealing your login credentials, they won't be able to access your account without the second verification factor. This reduces the risk of your account being misused to send obscene emails.</p>
</li>
<li>
<p><strong>Use Third-party Blocking Tools</strong><br>
Consider using third-party tools, such as <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/"><em>Block Sender</em></a>, if your email provider is not proving to be very effective against obscene emails and if you wish to leverage advanced features not provided by your chosen email service.</p>
</li>
</ol>
<h2 id="usinggmailtoblockobsceneemails">Using Gmail to Block Obscene Emails</h2>
<p>Let's explore how Gmail assists in blocking obscene emails from reaching your inbox.</p>
<h3 id="markasspam">Mark as Spam</h3>
<p>According to Google, <a target="_blank" rel="nofollow noopener noreferrer" href="https://workspace.google.com/blog/identity-and-security/an-overview-of-gmails-spam-filters">Gmail's spam filter</a> is highly effective at blocking more than 99.9% of spam emails. However, some obscene emails bypass filters by using clever tactics such as hiding inappropriate content within images instead of text to avoid keyword-based detection and misspelling obscenities.</p>
<p>To further improve this spam filter, you can train it by marking obscene emails as spam so that Google will automatically recognize any similar emails received in the future.</p>
<ol>
<li>Select the email(s) that you wish to mark as spam.</li>
<li>Click the Report Spam icon (indicated by an exclamation mark).</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-1.png" alt="Gmail report spam">

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            <p><strong>Note:</strong> This method is often safer than clicking an unsubscribe link, as the link may lead you to a malicious website.</p>

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            <h3 id="blockthesender">Block the Sender</h3>
<p>If you are receiving multiple obscene emails from a specific sender, consider blocking the sender. This way, you don’t have to manually mark each email from this sender as spam, which can be a tedious process. By doing so, any future emails from this particular sender will automatically land in the spam folder, resulting in a cleaner inbox.</p>
<ol>
<li>
<p>To block a sender, open any email that you have received from them.</p>
</li>
<li>
<p>Click the three vertical dots menu in the top-right corner of the email.</p>
</li>
<li>
<p>Select <strong>Block &quot;{sender}&quot;</strong> from the menu options.</p>
</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-2.png" alt="Gmail block sender">

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            <p><strong>Note:</strong> Emails in the spam folder are automatically deleted after 30 days.</p>

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            </div>
            <h3 id="blockthedomain">Block the Domain</h3>
<p>You can choose to block the entire domain that has been sending you obscene emails. Although Gmail doesn't provide a direct option to block a domain, you can accomplish this using <strong>Filters</strong>.</p>
<ol>
<li>Open Gmail. Click on the gear icon in the top-right corner and select <code>See All Settings</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-3.png" alt="Gmail all settings">
<ol start="2">
<li>Navigate to <code>Filters and Blocked Addresses</code> and click <code>Create a new filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-4.png" alt="Gmail filters and blocked addresses">
<ol start="3">
<li>In the <strong>From</strong> field, enter the domain you wish to block preceded by the @ symbol, then click <code>Create Filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-5.png" alt="Gmail filter criteria">

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            <p><strong>Note:</strong> You can use the <a target="_blank" rel="nofollow noopener noreferrer" href="https://blocksender.io/how-to-use-or-conditions-in-gmail-filters/">OR operator</a> to create a filter for multiple domains simultaneously.</p>

                    </div>
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            </div>
            <ol start="4">
<li>Select <code>Delete it</code> from the list of available options and click <code>Create Filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-6.png" alt="Gmail create filter">
<p>Now, all emails from this particular domain will be automatically sent to the trash folder, where they will be automatically deleted after 30 days.</p>
<h3 id="blockspecificwordsorphrases">Block Specific Words or Phrases</h3>
<p>Gmail allows users to create filters for emails based on specific words or phrases in the subject line or body. This feature can be leveraged to filter and block obscene emails based on common patterns.</p>
<ol>
<li>Click on the gear icon in the top-right corner and select <code>See All Settings</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-3.png" alt="Gmail all settings">
<ol start="2">
<li>Navigate to <code>Filters and Blocked Addresses</code> and click <code>Create a new filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-4.png" alt="Gmail filters and blocked addresses">
<ol start="3">
<li>In the <code>Has the words</code> field, type the words or phrases you wish to filter, and click <code>Create Filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-7.png" alt="Gmail filter criteria">

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            <p><strong>Note:</strong> Use quotation marks around words or phrases for an exact search, such as &quot;Adult Content,&quot; and combine them using the OR operator to match either term in the search query.</p>

                    </div>
                </div>
            </div>
            <ol start="4">
<li>Select <code>Delete it</code> from the available options and click <code>Create Filter</code>.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-6.png" alt="Gmail create filter">

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            <p><strong>Note:</strong> Blocking words or phrases should be approached with caution, as it can be tricky. Blocking common keywords might unintentionally filter out legitimate emails as well.</p>

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            </div>
            <h2 id="usingblocksendertoblockobsceneemails">Using Block Sender to Block Obscene Emails</h2>
<p>A more effective method to block obscene emails is by using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/">Block Sender</a>. Block Sender for Gmail is a third-party application that streamlines the process of blocking unwanted emails. Block Sender offers a variety of ways to block emails. You can block based on criteria such as the sender, domain, email header, subject line, and keywords.</p>
<p>With Block Sender, you can even block emails by IP, link multiple accounts, and share blocking rules among them—features not provided by Gmail.</p>
<p>Now, let's explore how to use Block Sender to stop obscene emails.</p>
<h3 id="installingblocksenderandlinkinggmailaccount">Installing Block Sender and Linking Gmail Account</h3>
<p>Block Sender is available for use both as a browser extension and through its web-based dashboard. Visit the Chrome Web Store and install the <a target="_blank" rel="noopener noreferrer" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Block Sender extension</a>.</p>
<p>Once the installation is complete, you will see the Block Sender icon in the top toolbar of Gmail.</p>
<ol>
<li>
<p>Click the Block Sender icon, then select <code>New Block</code>.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-8.png" alt="Block Sender create new block">
</li>
<li>
<p>Choose a blocking criterion, such as <code>Person (by name)</code>.</p>
</li>
<li>
<p>Enter a value for your selected criterion, like <code>John Doe</code> for <code>Person (by name)</code> blocking.</p>
</li>
<li>
<p>Decide where you want blocked emails to be sent, such as Trash, Delete, Archive, or Spam folder.</p>
</li>
</ol>

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            <p><strong>Note:</strong> Selecting the <strong>Delete</strong> option will permanently delete the blocked emails without moving them to the Trash folder for 30 days.</p>

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                </div>
            </div>
            <ol start="5">
<li>Select whether to send an auto-response to the sender. (Optional)</li>
<li>Click Save.</li>
</ol>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-9.png" alt="Block Sender blocking rule">
<h3 id="blockingdomainsanddomainextensions">Blocking Domains and Domain Extensions</h3>
<p>Using Block Sender, one can easily block entire domains and domain extensions without dealing with any complicated Gmail filters.</p>
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-10.png" alt="Block Sender domain block">
  <img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-11.png" alt="Block Sender domain extension block">

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            <p><strong>Note:</strong> Blocking domain extensions may result in trusted websites or emails getting blocked, causing you to miss important messages accidentally. Not all domain extensions are used for spreading spam, so use this feature cautiously.</p>

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            </div>
            <h3 id="sendingfakebouncebackmessages">Sending Fake Bounce-Back Messages</h3>
<p>Block Sender allows you to send seemingly real &quot;fake bounce-back messages&quot; to senders. This tricks them into thinking your email address no longer exists. You can even customize your bounce-back messages by upgrading to a Plus or Pro account.</p>
<p><img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-12.png" alt="Block Sender bounce-back option"><br></p>
<p>Upon receiving the <a target="_blank" rel="noopener noreferrer" href="https://help.blocksender.io/how-to-bounce-back-emails">bounce-back message</a>, the spammer will very likely remove your email address from its list of targeted accounts for sending obscene emails.</p>
<h3 id="blockingipaddressesprofeature">Blocking IP Addresses (Pro Feature)</h3>
<p>If you notice obscene emails from a specific IP address, you can block that address using the Block Sender tool. This tool makes it straightforward to <a target="_blank" rel="noopener noreferrer" href="https://help.blocksender.io/how-to-block-emails-by-ip-address">block IP addresses</a> without needing to set up complex filters.</p>
<p>This method is particularly useful when a cybercriminal uses multiple email addresses linked to the same IP address to send obscene emails. Blocking the entire IP address will save you the hassle of manually blocking each email address.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-stop-receiving-obscene-emails-13.png" alt="Block Sender IP address blocking">
<h2 id="conclusion">Conclusion</h2>
<p>Receiving obscene emails can be distressing. One can effectively combat them by understanding the nature of these emails and their common causes. Employing strategies such as using a secure email address, utilizing email filters, and using third-party tools like Block Sender can significantly minimize your exposure to these emails. While Gmail provides options like marking as spam and filtering emails, third-party tools like Block Sender are more effective against such emails. If you want to block obscene emails instantly without learning the complexities of Gmail filters, we recommend choosing Block Sender for Gmail. By adopting these strategies, you can regain control of your inbox and improve your well-being.</p>


How to Stop Receiving Obscene Emails

<h2 id="introduction">Introduction</h2>
<p>Due to the increasing volume of email spam and phishing attacks each year, it's advisable to create a separate email account for different purposes, such as personal communication, work, shopping, and online banking transactions. This approach provides an extra layer of security and helps combat email-related cybercrimes.</p>
<p>However, managing different email accounts and switching among them can be a hassle, especially when using more than one email service provider. For instance, if you have a personal email account on Gmail and a work email account on Yahoo, you will need to download a separate app for each provider.</p>
<p>Gmail simplifies this process by allowing you to integrate other email accounts. It lets you add any type of email account, whether it's Google, Yahoo, Outlook, or a custom email domain. This integration saves you the inconvenience of downloading a separate app for each email provider, enabling you to keep track of all your emails in one place.</p>
<p>Gmail holds the second-largest market share in the global <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/top-email-clients-by-market-share/">email client market</a>, which is unsurprising given its effective spam and block filters, advanced search functionality, add-ons, security features, and large storage capacity. If you're eager to use these features but don't want to delete any of your existing non-Gmail accounts, Gmail has you covered!</p>
<p>Gmail allows you to leverage its robust features for your other non-Gmail accounts without worrying about copying your emails or creating a new account altogether. Simply connect your current account to Gmail, and it will efficiently import your emails from other service providers.</p>
<p>This article will guide you through the steps of adding another email account to Gmail, whether you're using the app or a web browser.</p>
<h2 id="whyaddanotheremailaddress">Why Add Another Email Address?</h2>
<p>But first, let's find out why adding another address to Gmail is a beneficial strategy.</p>
<ul>
<li>
<p><strong>Centralized Email Management and Increased Productivity</strong>: Aggregating all your email accounts with one provider creates a centralized inbox, saving you time and significantly boosting productivity. You can view and send emails from different addresses without switching accounts, effectively reducing the 28% of work hours the average person spends on emails, according to <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.mckinsey.com/industries/technology-media-and-telecommunications/our-insights/the-social-economy">McKinsey</a>.</p>
</li>
<li>
<p><strong>Access to Gmail's Functionalities</strong>: Utilizing Gmail as your centralized inbox allows access to a wealth of user-centric features. These include efficient spam filtering, an advanced search function that utilizes wildcards, the ability to schedule emails for later, and artificial intelligence-powered tools like smart reply and smart compose.</p>
</li>
</ul>

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            <p><strong>Note:</strong> Currently, Gmail doesn't allow adding more than five email accounts.</p>

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            <p>Now that you are convinced integrating accounts into Gmail is an effective email management strategy, let's proceed to achieve a centralized inbox in Gmail.</p>
<h2 id="addinganotheremailaddressusingthegmailapp">Adding Another Email Address Using the Gmail App</h2>
<p>Adding another email account in the Gmail app is straightforward. Follow these steps:</p>
<ol>
<li>Open the Gmail app.</li>
<li>Tap your profile icon in the top-right corner.</li>
<li>Select 'Add Another Account'.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-1.png" alt="Gmail add another account" /></li>
<li>Choose your email provider from the list. If it's not listed, tap 'Other'.</li>
<li>Follow the on-screen instructions to add your email account.</li>
</ol>
<h3 id="viewingthecombinedinboxofallaccounts">Viewing the Combined Inbox of All Accounts</h3>
<p>To view the combined inbox of all accounts in the Gmail app, tap the hamburger (☰) icon in the top-left corner and select <code>All Inboxes</code>. Here, you will be able to view the emails from all the accounts added to the Gmail app in a unified inbox. This approach is advantageous because you don't have to switch between accounts to read your emails.</p>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-2.png" alt="Gmail menu" />
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-3.png" alt="Gmail all inboxes" />
<h2 id="addinganotheremailaddressusingthewebbrowser">Adding Another Email Address Using the Web Browser</h2>
<p>Gmail provides two options for linking an account: <strong>POP3</strong> and <strong>Gmailify</strong>. The difference between these methods is how they access and sync emails between linked accounts.</p>
<p>You can read more about this process on the <a href="https://support.google.com/mail/answer/21289?hl=en" target="_blank" rel="nofollow noopener noreferrer">Gmail Help Center</a>.</p>
<p><strong>POP3</strong> is a protocol that downloads emails from another server to the Gmail account. The original emails may be deleted from the server depending on your configuration. It doesn't synchronize actions performed in Gmail, such as reading or deleting emails, with the original account. Additionally, it does not sync emails in real-time. POP3 retrieves emails periodically, not instantly.</p>

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            <p><strong>Note:</strong> To link an account using <strong>POP3</strong> in Gmail, it must have POP3 access enabled. Check the settings of the other account and allow POP3 access if it is disabled.</p>

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            </div>
            <p>Conversely, <strong>Gmailify</strong> is a feature that allows email access without needing to download them. It operates on the <strong>IMAP</strong> protocol, providing near real-time synchronization. Any actions performed on the emails of the linked account, such as reading or deleting them, will be mirrored in that account. Gmailify is supported by major email providers, including Yahoo, AOL, Outlook, Hotmail, and other selected non-Gmail accounts.</p>

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            <p><strong>Note:</strong> Only one account can be Gmailified.</p>

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            </div>
            <ol>
<li>Go to <a target="_blank" rel="nofollow noopener noreferrer" href="https://mail.google.com/">Gmail</a> and sign in to your Gmail account.</li>
<li>Open Settings by clicking the gear icon (⚙) in the top-right corner, then select <code>See All Settings</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-4.png" alt="Gmail add a mail account" /></li>
<li>Navigate to <code>Accounts and Import</code> &gt; <code>Add a mail account</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-5.png" alt="Gmail add a mail account" /></li>
</ol>

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            <p><strong>Note:</strong> If you are using a Google Workspace account, &quot;Accounts and Import&quot; will simply be labeled as &quot;Accounts.&quot;</p>

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            <ol start="4">
<li>A new window will appear. Enter the account's email address in the field and click <code>Next</code>.</li>
<li>Select either of the two options available, Gmailify or POP3, and click <code>Next</code>.</li>
</ol>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-7.png" alt="Gmail choose linking method" />

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            <p><strong>Note:</strong> If you are using a Google Workspace account, only the POP3 option will be available for linking the account.</p>

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            </div>
            <p>Select the first option to link the account using <strong>Gmailify</strong>. You will then be prompted to enter the credentials of the account you want to link. Follow the on-screen instructions to successfully link the account.</p>
<p>Alternatively, select the second option if you wish to connect the two accounts using <strong>POP3</strong>. Enter all the required details. It is recommended to select these two settings when linking an account using POP3:</p>
<ul>
<li>Always use a secure connection (SSL) when retrieving mail.</li>
<li>Label incoming messages.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-8.png" alt="Gmail POP3 settings" /></li>
</ul>

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            <p><strong>Note:</strong> Ensure your Gmail account has enough storage to accommodate the imported emails.</p>

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            <h2 id="labelingtheemailsfetchedfromthelinkedaccount">Labeling the Emails Fetched from the Linked Account</h2>
<p>Although Gmailify is powerful, it has some limitations. One of these is unlabeled emails. Gmailify doesn't label the emails coming from the linked account, making it difficult to differentiate the recipient's email address. However, you can add custom labels to these emails using <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-filter-emails-in-gmail/">Gmail filters</a>:</p>
<ol>
<li>
<p>Log in to your primary Gmail account on the web browser.</p>
</li>
<li>
<p>Navigate to <code>Filters and Blocked Addresses</code> and click <code>Create New Filter</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-9.png" alt="Gmail filters and blocked addresses" /></p>
</li>
<li>
<p>Enter the email address of the account you just linked in the <code>To</code> field.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-10.png" alt="Gmail filter" /></p>
</li>
<li>
<p>Click <code>Create Filter</code>.</p>
</li>
<li>
<p>Select <code>New label</code> from the <code>Choose Label</code> dropdown.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-add-another-email-address-to-gmail-11.png" alt="Gmail create filter" /></p>
</li>
<li>
<p>Enter the label you want to assign to the emails received from the second account.</p>
</li>
<li>
<p>Select <code>Also apply filter to matching conversations</code> to label the old emails that are imported from the linked account.</p>
</li>
<li>
<p>Finally, click <code>Create Filter</code>.</p>
</li>
</ol>
<p>Now, all the emails fetched from the second account will be labeled, making it straightforward to distinguish them from other emails.</p>
<h2 id="switchingbetweenaccounts">Switching Between Accounts</h2>
<p>Congratulations! You have learned how to add a second account to Gmail. If you want to switch back to your main account, simply follow the instructions below.</p>

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            <p><strong>Note:</strong> This process is identical for both the app and the web browser.</p>

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            <ol>
<li>Open Gmail.</li>
<li>Click on your profile icon in the top-right corner.</li>
<li>A list of accounts will appear. Select the account you wish to switch to.</li>
</ol>
<h2 id="conclusion">Conclusion</h2>
<p>Having multiple inboxes for various purposes is an effective email management strategy, but it can get messy quickly without a unified view of your inbox. Integrating multiple accounts into Gmail is an outstanding approach to manage your emails. Not only do you get a centralized inbox to handle all your emails in one place, but you also have access to Gmail's robust features for your non-Gmail accounts. We highly recommend utilizing Gmail's ability to centralize your emails and enhance your email management capabilities!</p>


How to Add Another Email Address to Gmail

<h2 id="whyareemailscomingfromanothercountryevenaproblem">Why Are Emails Coming From Another Country Even a Problem?</h2>
<p>According to a recent survey by <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.radicati.com/wp/wp-content/uploads/2020/01/Email_Statistics_Report,_2020-2024_Executive_Summary.pdf">Radicati</a>, an average person receives more than 120 emails a day. Unfortunately, not all of these are useful.</p>
<p>Many of these emails are spam, malicious phishing attempts, or irrelevant to users' interests. More than 150 billion <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-many-spam-emails-are-sent-per-day/">spam emails are sent daily</a>. On average, 1 in every 100 emails you receive is a phishing attempt, according to <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.helpnetsecurity.com/2023/08/02/h1-2023-phishing-bec/">Help Net Security</a>.</p>
<p>A phishing email is an email from a deceptive source pretending to be a reputable organization, tricking recipients into revealing sensitive personal information such as credit card numbers, passwords, or other confidential details. Given the malicious and rampant nature of phishing emails, we must implement measures against these cybercrimes to ensure robust data privacy and security.</p>
<p>One origin of such phishing attempts is emails originating from a completely different part of the world. For instance, if you reside in Canada and suddenly begin receiving emails from Russian or Chinese domains, you probably shouldn't trust these emails. If you find yourself on the receiving end of such emails, there's no need to worry as long as you haven't interacted with them in any way (e.g., replying to them, clicking on any links shared in the message, or downloading/opening any attachments).</p>
<p>Even if these emails are not malicious and are just random spam, the flood of them filling your inbox can be incessant. In fact, spam accounts for more than 50% of the total emails sent. If you are dealing with this specific type of email spam and want to eliminate this unending stream of annoying and deceptive messages, continue reading this article as we guide you on how to tackle this issue using both Gmail and Block Sender.</p>
<h2 id="whyblockforeignemails">Why Block Foreign Emails</h2>
<p>Are you suddenly the recipient of strange emails coming from domains like &quot;<strong>.de</strong>&quot;, &quot;<strong>.ru</strong>&quot;, or &quot;<strong>.cn</strong>&quot;? If yes, you are not alone! According to a study conducted by <a target="_blank" rel="nofollow noopener noreferrer" href="https://www.statista.com/statistics/1270488/spam-emails-sent-daily-by-country/">Statista</a> in 2024, countries like the US, China, Germany, and Russia are leading sources of spam emails. US and Chinese domains are used to send around 8 billion and 7.6 billion spam emails daily, respectively.</p>
<p>Typically, these emails contain promotional material such as newsletters you didn't sign up for or fake order receipts from eBay and Amazon. Sometimes, these emails also contain phishing and malware links. In fact, a significant portion of spam emails originating from the US and China include malware links or phishing attempts. Most phishing attempts occur in emails masquerading as government agencies, fake health emergency alerts, crypto, or other investment scams.</p>
<p>Sound familiar? Here's why you should consider blocking these emails.</p>
<ul>
<li><strong>Free Your Inbox of Unwanted Content</strong>: If you're tired of constantly clearing your inbox of spammy newsletters or fake lottery schemes, blocking foreign emails is a proactive step.</li>
<li><strong>Eliminate Irrelevant Content</strong>: Frustrated with continually deleting newsletters you never subscribed to? Block them all!</li>
<li><strong>Enhance Security and Privacy</strong>: Concerned about credit card fraud? Strengthen the protection of your data by blocking emails from other countries.</li>
</ul>
<h3 id="todeleteunsubscribeorblock">To Delete, Unsubscribe, or Block?</h3>
<p>But should you block these emails? Why not just hit the delete button and be done with them?</p>
<p>While this is an option, it's not necessarily the most effective one. Deleting emails as they arrive can:</p>
<ol>
<li>
<p><strong>Be Cumbersome</strong><br>
Spammers send emails persistently. Who has time to delete hundreds of spam emails every day?</p>
</li>
<li>
<p><strong>Make Your Inbox Difficult to Use</strong><br>
Important emails can easily get lost in a cluttered inbox.</p>
</li>
<li>
<p><strong>Impact Your Productivity and Lead to Unnecessary Stress</strong><br>
And who wants another contributor to daily stress?</p>
</li>
</ol>

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            <p><strong>Note:</strong> When considering unsubscribing, we strongly advise against doing so for these types of emails. A helpful rule of thumb is that if you don't remember subscribing to a newsletter, instead of unsubscribing, consider <a target="_blank" rel="noopener noreferrer" href="https://help.blocksender.io/how-to-block-emails-by-the-senders-email-address">blocking the sender</a> entirely. Clicking the unsubscribe link may redirect you to a malicious website or inform spammers that your inbox is active and monitored.</p>

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            <p>Thus, blocking is usually your most effective strategy against these emails. We will show how to do this using both <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-filter-emails-in-gmail/">Gmail filters</a> and Block Sender.</p>
<h2 id="usinggmailfilterstoblockemailsfromothercountries">Using Gmail Filters to Block Emails from Other Countries</h2>
<p>Utilizing Gmail's built-in filtering techniques, one can effectively block emails from different domains and senders.</p>
<p>If your foreign spam consistently originates from the same sender, you can easily block the entire email address. However, if it comes from different senders within the same domain, you will need to block that specific domain to eliminate such emails.</p>
<p>For example, if many of your emails end with the same country domain (e.g., .in) but originate from various senders (e.g., <strong>abc.xyz.in</strong> or <strong>lmn.qrs.in</strong>), consider blocking that domain (<strong>.in</strong> in this case).</p>
<p>Suppose emails are coming from multiple geographical regions with various countries' domains. Then, you may have unfortunately fallen prey to a larger network of international spammers. This occurs because email addresses are frequently sold to spammers, which is why you should limit sharing your email address.</p>
<p>Now let's return to the point. If the source of spam comes from around the world, such as receiving emails ending with Russian domains (.ru), Chinese (.cn), and Indian (.in) domains, make a list of these and block them.</p>
<p>Here is how to block by domain using Gmail filters.</p>
<ol>
<li>Open Gmail. Go to <code>Settings</code> by clicking the gear (⚙) icon in the upper-right corner, then select <code>See All Settings</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-1.png" alt="Gmail settings" /></li>
<li>Go to the <code>Filters and Blocked Addresses</code> tab and select <code>Create New Filter</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-2.png" alt="Gmail filters and blocked addresses" /></li>
<li>In the From field, enter the domain you wish to block, preceded by <code>*@</code>. For example, if you want to block China's domain, type <code>@*.cn</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-3.png" alt="Gmail create filter" /></li>
<li>You can block multiple domains in the same filter by using the <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io/how-to-use-or-conditions-in-gmail-filters/">OR operator</a>. For instance, if you want to block both <strong>German (.de)</strong> and <strong>Chinese (.cn)</strong> domains, type <code>@*.cn</code> OR <code>@*.de</code> in the From field.</li>
</ol>

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            <p><strong>Note:</strong> If spam emails consistently come from the same sender, you can enter the entire email address in the <strong>From</strong> field to permanently remove these emails.</p>

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            <ol start="5">
<li>Now, select the action you want Gmail to perform on these emails, such as Delete or Mark as Spam, and click <code>Create Filter</code> to confirm.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-4.png" alt="Gmail filter actions" /></li>
</ol>
<h3 id="thelimitationsofgmailfilters">The Limitations of Gmail Filters</h3>
<p>Gmail filters, while an advanced feature, have specific limitations that are addressed by Block Sender.</p>
<ol>
<li>
<p><strong>No IP-Address-Based Filtering:</strong> When attempting to block emails from a specific region, one might consider blocking certain IP addresses. However, Gmail doesn't support IP-based email filtering. You cannot block emails originating from a specific location by specifying that location or IP address in Gmail. Fortunately, this can be accomplished using Block Sender.</p>
</li>
<li>
<p><strong>Filtering Is Time-Consuming and Challenging:</strong> The option to create filters in Gmail lacks robustness. First, the filtering option is not immediately visible and can be accessed by navigating to <code>See All Settings</code>. Furthermore, creating filters is significantly more time-consuming and challenging compared to using Block Sender.</p>
</li>
<li>
<p><strong>Limited Features:</strong> Gmail offers limited features, such as the absence of options for filtering rules to work across multiple accounts and a complicated user interface. Users cannot easily block emails based on criteria like sender, subject, or common phrases.</p>
</li>
</ol>
<h2 id="usingblocksendertoblockemailsfromothercountries">Using Block Sender to Block Emails From Other Countries</h2>
<p>An enhanced option for blocking emails from different countries is using the Block Sender app.</p>
<p>Block Sender for Gmail is a third-party tool that simplifies the process of blocking unwanted emails. It offers advanced features such as blocking IP addresses, sending bounce-back messages, linking multiple accounts, and sharing blocking rules across these accounts.</p>
<p>Block Sender provides enhanced flexibility in creating blocking rules. Users can block by sender, domain, email header, subject, and even IP addresses. Blocking rules can be further customized using wildcards or phrase blocking, which allows for targeting phrases commonly found in spam emails.</p>
<p>Now let's explore how to use Block Sender to prevent spam emails from various countries.</p>
<h3 id="installingblocksenderandlinkinggmail">Installing Block Sender and Linking Gmail</h3>
<p>Install Block Sender's browser extension by going to <a target="_blank" rel="noopener noreferrer" href="https://blocksender.io">Block Sender</a> and linking your Gmail account. Manage your account and blocking rules through its web-based dashboard. Then, link the account(s) for which you want to create blocking rules.</p>
<h3 id="blockingemailsbasedondomain">Blocking Emails Based on Domain</h3>
<ol>
<li>Log in to Block Sender. Navigate to <code>Blocks</code>.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-5.png" alt="Block Sender blocks" /></li>
<li>Click on <code>+ New Blocking Rule</code> to create a new rule.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-6.png" alt="Block Sender new blocking rule" /></li>
<li>Select <code>Domain</code> from the dropdown box and enter the domain you want to block.</li>
<li>Choose the actions you wish to perform, like <code>Archive</code> or <code>Delete</code>, and decide whether to bounce back emails.<br>
<img src="https://block-sender.s3.us-east-1.amazonaws.com/media/how-to-block-email-spam-coming-from-different-countries-7.png" alt="Block Sender choose action" /></li>
</ol>
<h3 id="blockingemailsbasedonipaddresses">Blocking Emails Based on IP Addresses</h3>
<p>If you wish to block an entire IP address, choose <code>IP Address</code> from the dropdown menu and select your preferred action.</p>
<h2 id="conclusion">Conclusion</h2>
<p>We recommend deleting spam emails originating from other countries due to the potential risks of malware and scams, as well as to keep your inbox free from unwanted junk emails. You can achieve this using both Gmail and Block Sender. However, to save time and effort, we highly recommend utilizing our Block Sender app.</p>


How to Block Email Spam Coming from Different Countries

<h2 id="introduction">Introduction</h2>
<p>Organizing your Gmail inbox can be an unexciting yet important task, especially for those who get a ton of emails daily. Most of us probably prefer to have our emails neatly sorted and labeled, but sometimes, we get so caught up in the daily grind that we forget to label our emails.</p>
<p>In this article, we'll see how to find and filter messages that aren't labeled in Gmail. We'll also talk a bit about the importance of labeling emails and how it can help you stay organized and efficient in managing your inbox.</p>
<h2 id="gmaillabels">Gmail Labels</h2>
<p>Labels in Gmail work much like folders, but with a bit of a twist. They allow you to categorize your emails, as folders do, but with a tiny difference, mainly that each email can have multiple labels, whereas it can only be in one folder.</p>
<p>Labels come with a &quot;tagging&quot; feature. You can add a label to an email and then find that email later by looking up the label. With some carefully thought out labels, you can easily locate emails related to a specific topic, project, or person.</p>

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            <p><strong>Note:</strong> Keep in mind the important difference between labels and folders. You can apply multiple labels to a message, and you can locate it under each of those labels. So, if you have a work email that's also related to an ongoing project, you could label it as both &quot;Work&quot; and &quot;Project X&quot;, and it would show up under both labels when you search for it. For each email, you should consider what all labels could be relevant.</p>

                    </div>
                </div>
            </div>
            <h2 id="whyfilterunlabeledmessages">Why Filter Unlabeled Messages?</h2>
<p>So why anyone would want to filter their unlabeled emails? Well, if you're anything like us who prefer having everything organized, unlabeled emails can seem like a bunch of paperwork scattered all over your desk. It's chaotic and makes finding specific emails a tedious task. Additionally, labeling emails allows you to streamline your processing system, follow up on important matters, and keep your inbox clutter-free.</p>
<h2 id="findingunlabeledmessagesingmail">Finding Unlabeled Messages in Gmail</h2>
<p>For a while, Gmail did not have a native feature to search for emails without labels. However, they have since added a search feature that allows you to find emails without any <em>user</em> labels. Just type the following in the search bar and hit enter:</p>
<pre><code class="hljs">has:nouserlabels
</code></pre>
<p>When searching for this, you'll notice that many emails may still show up with labels like &quot;Inbox&quot;. This is because the &quot;Inbox&quot; label is not a user-created label, but a system label. To exclude these emails from the search results, you can use the following search query:</p>
<pre><code class="hljs">-in:inbox has:nouserlabels
</code></pre>

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            <p><strong>Note:</strong> <a target="_blank" rel="nofollow noopener noreferrer" href="https://support.google.com/mail/answer/7190?hl=en">According to Google</a>, labels are only added to a single message, and not to the entire conversation. This is important becasue when you search for unlabeled messages, you might find a conversation that has a label, but one of the messages in the conversation does not have a label. Without knowing this, the search results might be confusing.</p>

                    </div>
                </div>
            </div>
            <h2 id="filteringunlabeledmessages">Filtering Unlabeled Messages</h2>
<p>While you can manually filter emails using the above method, Gmail also provides a more automated way to filter messages. This is done by creating a filter that automatically categorizes incoming emails based on specific conditions you set. This can be done to filter emails without any labels, possibly putting them into some kind of &quot;queue&quot; label for you to review later.</p>
<p>To do this, do the following:</p>
<ol>
<li>Click on the search bar at the top of your Gmail account.</li>
<li>Enter the search query <code>has:nouserlabels</code> and click on the &quot;Settings&quot; icon on the right side of the search bar. Add any additional search criteria you want to include in the filter.</li>
<li>Click on the <code>Create filter</code> button at the bottom right corner of the search bar dropdown.</li>
<li>In the <code>Create filter</code> dialog box, you can set the actions you want to take on the filtered emails. You can choose to skip the inbox, mark as read, star it, apply a label, or even delete it.</li>
<li>Click on the <code>Create filter</code> button to create the filter.</li>
</ol>
<p>Now, any incoming emails that don't have any user labels will be filtered according to the conditions you set. This can be a great way to keep your inbox organized and ensure that you don't miss any important emails.</p>
<h2 id="applyinglabelstofilteredmessages">Applying Labels to Filtered Messages</h2>
<p>After successfully filtering your Gmail messages, you definitely want to use Gmail labels. To do this, you can create a label for the filtered messages and apply it to them. This will help you easily locate these messages later on. Follow these steps to apply labels to your filtered messages:</p>
<ol>
<li>Click on the gear icon in the top right corner of your Gmail account and select <code>See all settings</code>.</li>
<li>Click on the <code>Labels</code> tab.</li>
<li>Scroll down to the <code>Labels</code> section and click on the <code>Create new label</code> button.</li>
<li>Enter the name of the label you want to create and click on the <code>Create</code> button.</li>
<li>Go back to your inbox and select the filtered messages you want to label.</li>
<li>Click on the <code>Labels</code> icon at the top of the inbox and select the label you just created.</li>
</ol>
<p>Now, all the filtered messages will be labeled according to your preference. You can easily find these messages by clicking on the label in the left sidebar of your Gmail account.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Organizing your Gmail inbox is essential for staying productive and efficient. By labeling your emails and filtering out the ones that aren't labeled, you can more easily streamline your email processing system and keep your inbox clutter-free. With the steps outlined in this article, you can easily find and filter messages that aren't labeled in Gmail, ensuring that you never miss an important email again.</p>


How to Find and Filter Messages that Aren't Labeled in Gmail

<p>Managing your Gmail inbox can be a daunting task, especially when newsletters flood your email daily. While some newsletters provide valuable information, many are unwanted and simply add to the clutter. This constant influx can lead to missed important emails, reduced productivity, and an overall sense of inbox chaos.</p>
<p>Keeping a clean and organized inbox is important for maintaining productivity and reducing your work (and mental) load. By managing and blocking unwanted newsletters, you can focus on the emails that matter, helping you to not miss important communications. Additionally, a clutter-free inbox can improve your overall email experience and efficiency.</p>
<p>As you'll see, Block Sender offers a user-friendly solution to tackle this problem. With its advanced filtering capabilities, Block Sender simplifies the process of blocking only the newsletters you don't want, providing a more hassle-free way to keep your inbox clean and organized. Whether you're tired of unsubscribing from countless lists or finding Gmail's built-in filters hard to use, Block Sender is here to help.</p>
<h2 id="thenewsletterproblem">The Newsletter Problem</h2>
<p>Newsletters are often a double-edged sword. While some deliver useful updates and insights, many others are nothing more than spam that clogs up your inbox. The problem becomes even more pronounced when you sign up for a service or make a purchase and unknowingly opt into their multiple mailing lists. Even worse, many companies these days will sell your email address to their &quot;partners&quot;. Over time, these newsletters accumulate, leading to an full inbox.</p>
<p>Unwanted newsletters can cause several issues:</p>
<ul>
<li><strong>Distraction:</strong> Constant notifications from unwanted newsletters can be distracting and interrupt your workflow.</li>
<li><strong>Missed Emails:</strong> Important emails can get buried under the sheer volume of newsletters.</li>
<li><strong>Increased Stress:</strong> A cluttered inbox can be mentally exhausting and stressful to manage.</li>
</ul>
<h2 id="traditionalmethodsofblockingnewsletters">Traditional Methods of Blocking Newsletters</h2>
<h3 id="unsubscribe">Unsubscribe</h3>
<p>The first thing you should try is to unsubscribe from newsletters you no longer want to receive. Most newsletters include an &quot;Unsubscribe&quot; link at the bottom of the email. Clicking on this link should remove you from the mailing list. This is the preferred method since it means the email will never be sent in the first place.</p>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-1.png" alt="Unsubscribe link"></p>
<p>But unfortunately, not all newsletters honor unsubscribe requests, or just make them difficult to do. Some may continue to send emails even after you've unsubscribed. In such cases, you need a better solution to block these unwanted newsletters.</p>
<h3 id="usinggmailsbuiltinfilters">Using Gmail's built-in filters</h3>
<p>Gmail offers built-in filtering options that can help you manage incoming emails, including newsletters. Here's how to create filters to block newsletters:</p>
<p><strong>How to create a filter</strong></p>
<ol>
<li><strong>Open Gmail</strong> and click on the gear icon in the top right corner, then select <code>See all settings</code>.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-2.png" alt="Gmail settings"></p>
<ol start="2">
<li>Navigate to the <strong>&quot;Filters and Blocked Addresses&quot;</strong> tab.</li>
<li>Click on <strong>&quot;Create a new filter&quot;</strong> button at the bottom.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-3.png" alt="Gmail filter and blocked addresses"></p>
<ol start="4">
<li>In the filter form, you can specify criteria such as the sender's email address, subject line, or keywords.</li>
<li>Click <strong>&quot;Create filter&quot;</strong> with this search.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-4.png" alt="Gmail create filter"></p>
<ol start="6">
<li>Choose the action you want to take, such as <strong>&quot;Delete it&quot;</strong> or <strong>&quot;Skip the Inbox (Archive it).&quot;</strong></li>
<li>Click <strong>&quot;Create filter&quot;</strong> to apply the filter.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-5.png" alt="Gmail filter actions"></p>
<h3 id="reportingasspam">Reporting as spam</h3>
<p>Another method to manage unwanted newsletters is by marking them as spam. This helps Gmail learn to automatically filter similar emails into your spam folder.</p>
<p><strong>How to mark emails as spam</strong></p>
<ol>
<li><strong>Select the email</strong> you want to mark as spam.</li>
<li>Click on the <strong>&quot;Report spam&quot;</strong> button in the toolbar above the email.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/blocking-newsletters-in-gmail-6.png" alt="Gmail mark emails as spam"></p>
<ol start="3">
<li>Gmail will move the email to the spam folder and adjust its filters accordingly.</li>
</ol>
<h3 id="limitations">Limitations</h3>
<p>While Gmail's built-in filters and spam reporting can be effective, they have limitations:</p>
<ul>
<li><strong>Manual Setup:</strong> Creating and managing filters requires manual setup and maintenance, which can be time-consuming.</li>
<li><strong>Accuracy:</strong> Filters may not always accurately identify unwanted newsletters, leading to either missed important emails or newsletters still reaching your inbox.</li>
<li><strong>Reactive Approach:</strong> Marking emails as spam is often a reactive approach, dealing with newsletters after they arrive rather than preventing them from appearing in the first place.</li>
</ul>
<p>Using Gmail's built-in tools is a good start, but for a more comprehensive and efficient solution, Block Sender offers a powerful alternative that simplifies and enhances the process of blocking unwanted newsletters.</p>
<h2 id="usingblocksendertoblocknewsletters">Using Block Sender to Block Newsletters</h2>
<p>Block Sender is designed to provide an easy and effective solution for managing unwanted emails, including newsletters. Some of its key features include:</p>
<ul>
<li><strong>Customizable Filters:</strong> Create specific rules to block newsletters based on sender, subject, or keywords.</li>
<li><strong>One-Click Blocking:</strong> Easily block senders with a single click.</li>
<li><strong>Inbox Clutter Reduction:</strong> Automatically filter out unwanted emails to keep your inbox clean and organized.</li>
<li><strong>Real-Time Updates:</strong> Adjust your block settings to keep up with new newsletters or changes in your preferences.</li>
</ul>
<p><strong>Step-by-step guide to blocking newsletters with Block Sender</strong></p>
<p><strong>Installing Block Sender</strong></p>
<ol>
<li><strong>Visit the Block Sender website</strong> and download the extension for your browser.</li>
<li><strong>Install the extension</strong> by following the on-screen instructions.</li>
<li>Once installed, <strong>log in</strong> to your Block Sender account or create a new account if you don't have one.</li>
</ol>
<p><strong>Configuring settings specific to newsletters</strong></p>
<ol>
<li>Install Block Sender's browser extension and log in to your account (<a target="_blank" rel="noopener" href="https://chromewebstore.google.com/detail/block-sender/bklnjbfcmglhiaoppcckdodanccbelcg">Chrome</a>, <a target="_blank" rel="noopener" href="https://addons.mozilla.org/en-US/firefox/addon/block-sender-for-gmail/">Firefox</a>)</li>
<li>Open your Gmail inbox, log in to Block Sender, and connect your account.</li>
<li>Open the newsletter you'd like to block.</li>
<li>Click on the <strong>Block Sender icon</strong> in the toolbar above the email.</li>
<li>Choose how you'd like to block the email, such as &quot;Emails from this sender&quot;, &quot;Emails from this domain&quot;, or &quot;Emails with this subject&quot;.</li>
</ol>
<p><strong>Benefits of using Block Sender over other methods</strong></p>
<ul>
<li><strong>Efficiency:</strong> Block Sender provides a more streamlined and automated approach compared to manual Gmail filters.</li>
<li><strong>Accuracy:</strong> Advanced filtering options ensure that newsletters are accurately identified and blocked.</li>
<li><strong>Ease of Use:</strong> The user-friendly interface makes it simple to manage and adjust your settings.</li>
<li><strong>Comprehensive Control:</strong> Offers more control over blocking rules and settings than traditional methods.</li>
</ul>
<h3 id="advancedtips">Advanced Tips</h3>
<p><strong>Using Block Sender's custom rules</strong></p>
<p>To get the most out of Block Sender, consider using custom rules. These allow you to create more specific filters based on:</p>
<ul>
<li>Keywords in the subject line or email body</li>
<li>Sender's email address or domain</li>
<li>Patterns or phrases commonly found in newsletters</li>
</ul>
<p><strong>Managing blocked senders list</strong></p>
<p>Regularly review and manage your blocked senders list to ensure it's up-to-date. This can be done by:</p>
<ol>
<li>Navigating to the Block Sender dashboard</li>
<li>Clicking on &quot;Blocks&quot;</li>
<li>Adding or removing email addresses or domains as needed</li>
</ol>
<p><strong>Regular maintenance tips for a clutter-free inbox</strong></p>
<ol>
<li><strong>Review Filters Periodically:</strong> Check and update your filters to adapt to new newsletters or changes in your email habits.</li>
<li><strong>Clean Up Blocked List:</strong> Remove obsolete addresses from your blocked list to keep it organized.</li>
<li><strong>Monitor Spam Folder:</strong> Occasionally review your spam folder to ensure important emails aren't being filtered incorrectly.</li>
</ol>
<h3 id="conclusion">Conclusion</h3>
<p>Block Sender provides a powerful and efficient way to manage and block unwanted newsletters in Gmail. With its advanced features, customizable filters, and user-friendly interface, it significantly reduces inbox clutter and enhances your email experience.</p>
<p>Managing your inbox doesn't have to be a daunting task. With Block Sender, you can easily regain control and enjoy a cleaner, more organized email experience.</p>
<p>Ready to take control of your inbox? <a target="_blank" rel="noopener" href="https://app.blocksender.io/signup">sign up for Block Sender</a> today and start blocking unwanted newsletters with ease. Enjoy a clutter-free email experience and boost your productivity with Block Sender.</p>
<h3 id="faqs">FAQs</h3>
<p><strong>Q: Will Block Sender affect important emails?</strong><br>
A: Block Sender's advanced filters are designed to target only the emails you specify, given the criteria you set. Be sure to be specific with your blocking rules to avoid blocking important emails. The same rule applies to Gmail filters.</p>
<p><strong>Q: Can I customize the filters in Block Sender?</strong><br>
A: Yes, Block Sender offers extensive customization options, allowing you to create specific rules based on sender, keywords, and more.</p>
<p><strong>Q: How do I update my filters in Block Sender?</strong><br>
A: From within your Gmail inbox, click the block icon above your list of emails and select &quot;Manage Blocks&quot;.</p>


Blocking Newsletters in Gmail

<h2 id="introduction">Introduction</h2>
<p>Email clients play an important role in our digital communication, as they are our interface for sending, receiving, and managing emails efficiently. Whether for personal use, <a rel="noopener noreferrer" target="_blank" href="https://krispcall.com/blog/what-is-business-communication/">business communication</a>, or marketing, the choice of an email client can have a significant impact on productivity.</p>
<p>In this article we'll take a look at the leading email clients by market share, offering insights into their popularity and features.</p>
<h2 id="emailclientmarketsharestatistichighlights">Email Client Market Share Statistic Highlights</h2>
<ul>
<li><em>Apple Mail</em>: <strong>Apple Mail leads the global email client market with a 56% share</strong>, driven by its integration with the Apple ecosystem and increasingly privacy-focused features.</li>
<li><em>Gmail (Google)</em>: Gmail, with a <strong>32% market share</strong>, is a dominant player known for its user-friendly interface, robust security, and seamless integration with Google's suite of services.</li>
<li><em>Outlook (Microsoft)</em>: <strong>Outlook holds a 4% market share</strong> and is popular for its use in both personal and business contexts, offering professional features and tight integration with Microsoft's productivity tools.</li>
<li><em>Yahoo! Mail</em>: Yahoo! Mail maintains a <strong>2.5% market share</strong> with its long-standing presence, 1 TB of free storage, and integration with other Yahoo! services.</li>
</ul>
<h2 id="overviewofemailclients">Overview of Email Clients</h2>
<p>Email clients are software applications used to access and manage a user's email. They can be standalone applications installed on a computer or mobile device, or web-based clients accessed through a browser. Key factors that distinguish email clients include user interface design, integration with other tools and services, security features, and customization options. Market share is typically determined by the number of active users, frequency of use, and regional adoption.</p>
<h2 id="globalmarketsharestatistics">Global Market Share Statistics</h2>
<p>The global email client market is dominated by a few major players, each offering unique features and capabilities. According to recent data from Litmus and Statista, the market share statistics for the leading email clients as of 2024 are as follows:</p>
<ul>
<li><strong>Apple Mail</strong>: 56%</li>
<li><strong>Gmail (Google)</strong>: 32%</li>
<li><strong>Outlook (Microsoft)</strong>: 4%</li>
<li><strong>Yahoo! Mail</strong>: 2.5%</li>
<li><strong>Other clients</strong>: 5.5%</li>
</ul>
<p><img src="https://block-sender.s3.amazonaws.com/media/top-email-clients-by-market-share-1.png" alt="Global Market Share Chart"></p>
<p>These statistics illustrate the dominance of Apple Mail and Gmail, which collectively account for almost 90% of the global market. The remaining market share is distributed among various other clients, each catering to specific user preferences and needs. Let's take a look at each of the top email clients in more detail.</p>
<h2 id="topemailclients">Top Email Clients</h2>
<h3 id="applemail">Apple Mail</h3>
<p><strong>Market Share</strong>: 56%</p>
<p>Apple Mail is the leading email client, primarily due to its integration with the Apple ecosystem. Pre-installed on all Apple devices, including iPhones, iPads, and Macs, Apple Mail offers seamless synchronization across devices. Its clean interface, strong security features, and ease of use make it a popular choice among Apple users. Apple Mail supports multiple email accounts, advanced search capabilities, and customizable notifications. The client's recent emphasis on user privacy and security, with features like end-to-end encryption for iCloud emails, further enhances its appeal.</p>
<h3 id="gmailgoogle">Gmail (Google)</h3>
<p><strong>Market Share</strong>: 32%</p>
<p>Gmail, a product of Google, is one of the most widely used email clients globally. Available as both a web-based client and a mobile app, Gmail offers a user-friendly interface, powerful spam filtering, and integration with Google's suite of productivity tools, including Drive, Calendar, and Docs. Gmail provides 15 GB of free storage, with additional storage available through Google One plans. Key features include labels and filters for email organization, smart replies, and advanced search functionality. Gmail's robust security measures, including two-factor authentication and machine learning-based spam detection, make it a trusted choice for millions of users.</p>
<p>While Gmail is incredibly poplar as a <em>provider</em>, it is second to Apple Mail in terms of <em>client</em> market share.</p>
<h3 id="outlookmicrosoft">Outlook (Microsoft)</h3>
<p><strong>Market Share</strong>: 4%</p>
<p>Outlook, part of Microsoft's Office 365 suite, is a versatile email client used widely in both personal and business contexts. Known for its clean and professional interface, Outlook integrates seamlessly with other Microsoft products like Word, Excel, and Teams. It offers features such as Focused Inbox, which prioritizes important emails, and powerful calendaring capabilities. Outlook supports multiple email accounts and provides advanced organizational tools, including folders and categories. Its enterprise-level security features, such as encryption and phishing protection, make it a preferred choice for businesses and organizations.</p>
<p>Similar to Gmail, Outlook is more popular as an email <em>provider</em> than it is as an email <em>client</em>.</p>
<h3 id="yahoomail">Yahoo! Mail</h3>
<p><strong>Market Share</strong>: 2.5%</p>
<p>Yahoo! Mail, one of the earliest web-based email clients, continues to maintain a loyal user base. It offers a staggering 1 TB of free storage, making it an attractive option for users who need ample space for emails and attachments. Yahoo! Mail features a user-friendly interface, customizable themes, and powerful spam protection. Although not as attractive as it once was, its integration with other Yahoo! services, such as Yahoo! News and Yahoo! Finance, provides added value for users within the Yahoo! ecosystem.</p>
<p>Despite facing competition from newer email clients, Yahoo! Mail remains a reliable choice for many due to its long-standing presence and generous storage offerings.</p>
<h3 id="othersignificantclients">Other Significant Clients</h3>
<p><strong>Market Share</strong>: 5.5%</p>
<p>The remaining market share is occupied by various email clients, each catering to specific user needs and preferences:</p>
<ul>
<li>
<p><strong>Thunderbird (Mozilla)</strong>: An open-source email client known for its flexibility and customization options. Thunderbird supports multiple email accounts, advanced filtering, and strong security features. It is particularly popular among users who prefer a non-proprietary solution.</p>
</li>
<li>
<p><strong>eM Client</strong>: A full-featured email client for Windows and macOS, eM Client offers a modern interface, calendar and contact management, and support for various email services. It is known for its ease of use and robust functionality.</p>
</li>
<li>
<p><strong>Spark</strong>: Spark is designed for teams and collaboration, featuring shared inboxes, email delegation, and built-in chat functionality. Its intuitive interface and smart email management features make it popular among professionals and teams.</p>
</li>
<li>
<p><strong>ProtonMail Bridge</strong>: ProtonMail is well-known for its focus on security and privacy. The ProtonMail Bridge allows users to integrate ProtonMail with traditional email clients, providing end-to-end encryption for enhanced email security.</p>
</li>
</ul>
<p>There are many other email clients available, each with its own unique features and target audience. Users can choose an email client based on factors such as security, ease of use, integration with other tools, and customization options.</p>
<h2 id="trendsandfutureoutlook">Trends and Future Outlook</h2>
<p>The email client market is continuously evolving, driven by technological advancements and changing user preferences. Key trends shaping the future include:</p>
<ul>
<li>
<p><strong>Enhanced Security and Privacy</strong>: With increasing concerns over data breaches and privacy, email clients are investing in advanced security features like end-to-end encryption and AI-driven threat detection.</p>
</li>
<li>
<p><strong>AI Integration</strong>: Email clients are now leveraging AI to enhance user experience, offering features such as smart replies, advanced search, and automatic categorization. AI-driven insights and automation are becoming standard to improve productivity.</p>
</li>
<li>
<p><strong>Mobile Optimization</strong>: As mobile device usage grows, email clients are optimizing their platforms for better mobile experiences, ensuring functionality and ease of use on smartphones and tablets.</p>
</li>
<li>
<p><strong>Collaborative Features</strong>: Email clients are increasingly incorporating collaboration tools, such as shared inboxes, team chat, and email delegation, to support remote work and team collaboration.</p>
</li>
</ul>
<p>While Apple Mail and Gmail currently dominate the market, newer email clients are starting to innovate to meet the continually evolving needs of users. From what we've seen with up-and-coming email clients, the future of email clients will likely focus on seamless integration with other tools, enhanced security and privacy features, and a strong focus on user experience across devices.</p>
<h2 id="conclusion">Conclusion</h2>
<p>Choosing the right email client depends on various factors, including personal or business needs, security preferences, and regional considerations. While Apple Mail, Gmail, and Outlook dominate the global market, other clients like Yahoo! Mail, Thunderbird, and Spark offer valuable alternatives.</p>
<p><small><strong>Sources:</strong> Statistics in this article were sourced from <a rel="nofollow noopener" target="_blank" href="https://www.statista.com/statistics/265816/most-used-e-mail-service-by-market-share/">Statista</a> and Block Sender data.</small></p>


Top Email Clients by Market Share

<p>Gmail labels are an often-used tool for categorizing and organizing your emails. Unlike traditional folders, labels in Gmail allow you to assign multiple categories to a single email, making it easier to find and manage your messages.</p>
<p>But what about those emails that slip through the cracks and end up without any labels? These unlabeled messages can accumulate over time, cluttering your inbox and making it difficult to find important information.</p>
<p>In this article, we'll explore several effective methods to filter and find Gmail messages that are not labeled. Whether you're a casual Gmail user or a power user managing multiple accounts, you'll find a solution that works for your needs. We'll cover both simple search techniques and more advanced filtering methods, ensuring that you can easily locate and organize your unlabeled emails.</p>
<h2 id="tableofcontents">Table of Contents</h2>
<ol>
<li><a href="#understanding-gmail-labels">Understanding Gmail Labels</a></li>
<li><a href="#method-1-using-the-search-operator">Method 1: Using the Search Operator</a></li>
<li><a href="#method-2-advanced-search-techniques">Method 2: Advanced Search Techniques</a></li>
<li><a href="#method-3-utilizing-gmail-add-ons">Method 3: Utilizing Gmail Add-ons</a></li>
<li><a href="#tips-for-managing-unlabeled-emails">Tips for Managing Unlabeled Emails</a></li>
<li><a href="#troubleshooting-common-issues">Troubleshooting Common Issues</a></li>
<li><a href="#best-practices-for-gmail-organization">Best Practices for Gmail Organization</a></li>
<li><a href="#conclusion">Conclusion</a></li>
</ol>
<h2 id="understandinggmaillabels">Understanding Gmail Labels</h2>
<p>Before we get into the methods for filtering unlabeled messages, it's important to <a target="_blank" rel="noopener" href="/how-to-use-gmail-labels-to-organize-your-emails/">understand how Gmail labels work</a>:</p>
<ul>
<li>Labels are tags you can apply to emails for organization</li>
<li>Unlike folders, an email can have multiple labels</li>
<li>System labels include Inbox, Sent, Drafts, and Spam</li>
<li>User-created labels can be customized with colors and nested hierarchies</li>
</ul>
<p>Now that we have a basic understanding of labels, let's explore the methods to find those elusive unlabeled messages.</p>
<h2 id="method1usingthesearchoperator">Method 1: Using the Search Operator</h2>
<p>The simplest way to find unlabeled messages is by using Gmail's built-in search operator. Here's how to do it:</p>
<ol>
<li>In the Gmail search bar, type: <code>has:nouserlabels</code></li>
<li>Press Enter or click the search button</li>
</ol>
<p>This search will display all messages that don't have any user-created labels. However, it's important to note that this method may still show messages with system labels like &quot;Inbox&quot; or &quot;Sent&quot;.</p>
<p>To refine your search further, you can exclude system labels:</p>
<pre><code class="hljs">has:nouserlabels -in:sent -in:chat -in:draft -in:inbox
</code></pre>
<p>This expanded search query will filter out messages in your Sent, Chat, Draft, and Inbox, leaving you with truly unlabeled emails.</p>
<h2 id="method2usingtheselectalltrick">Method 2: Using the &quot;Select All&quot; Trick</h2>
<p>If you prefer a more hands-on approach, you can use this method:</p>
<ol>
<li>Select all messages in your inbox</li>
<li>Apply a temporary label (e.g., &quot;TempLabel&quot;) to all selected messages</li>
<li>Go to &quot;All Mail&quot;</li>
<li>Search for <code>-label:TempLabel</code></li>
<li>The resulting messages are your unlabeled emails</li>
</ol>
<p>After identifying the unlabeled emails, you can remove the temporary label from the labeled messages. This may not be the most efficient or effective method for all strategies, but there are times where it can still be very helpful.</p>
<h2 id="method3utilizinggmailaddons">Method 3: Utilizing Gmail Add-ons</h2>
<p>Several third-party add-ons can help you manage and find unlabeled emails in Gmail. Here are a few popular options:</p>
<ol>
<li>
<p><strong>Labels Manager for Gmail</strong>: This Google Sheets add-on allows you to export all your labels, making it easier to create comprehensive search queries.</p>
</li>
<li>
<p><strong>CloudHQ</strong>: Offers various Gmail productivity tools, including options for better label management.</p>
</li>
</ol>
<p>When using add-ons, always ensure they come from trusted sources and review their privacy policies before granting access to your Gmail account.</p>
<h2 id="tipsformanagingunlabeledemails">Tips for Managing Unlabeled Emails</h2>
<p>Once you've found your unlabeled emails, consider these tips for better organization:</p>
<ol>
<li>
<p><strong>Batch Process</strong>: Set aside time to go through unlabeled emails in batches, applying appropriate labels or archiving as needed.</p>
</li>
<li>
<p><strong>Create New Labels</strong>: If you notice patterns in your unlabeled emails, create new labels to categorize them more effectively.</p>
</li>
<li>
<p><strong>Use Filters</strong>: Set up filters to automatically label incoming emails based on sender, subject, or content.</p>
</li>
<li>
<p><strong>Regular Clean-up</strong>: Schedule regular clean-up sessions to prevent unlabeled emails from accumulating.</p>
</li>
<li>
<p><strong>Archive or Delete</strong>: For emails that don't need a specific label, consider archiving or deleting them to keep your inbox clutter-free.</p>
</li>
</ol>
<h2 id="troubleshootingcommonissues">Troubleshooting Common Issues</h2>
<p>When filtering for unlabeled messages, you might encounter some issues:</p>
<ol>
<li>
<p><strong>Messages with System Labels</strong>: Remember that <code>has:nouserlabels</code> doesn't exclude system labels. Use additional search parameters to refine results.</p>
</li>
<li>
<p><strong>Conversations vs. Individual Messages</strong>: Gmail's conversation view can sometimes make it appear as if labeled messages are showing up in your unlabeled search. Disable conversation view temporarily if this is an issue.</p>
</li>
<li>
<p><strong>Search Limitations</strong>: Gmail has character limits for search queries. If you have many labels, you might need to perform multiple searches.</p>
</li>
<li>
<p><strong>Delayed Results</strong>: When applying labels to large numbers of messages, it may take some time for Gmail to update. Be patient and refresh your search after a few minutes.</p>
</li>
<li>
<p><strong>Inconsistent Results</strong>: If you're getting inconsistent results, try clearing your browser cache or using an incognito/private browsing window.</p>
</li>
</ol>
<h2 id="bestpracticesforgmailorganization">Best Practices for Gmail Organization</h2>
<p>To minimize the occurrence of unlabeled emails in the future, consider these best practices:</p>
<ol>
<li>
<p><strong>Develop a Labeling Strategy</strong>: Create a hierarchical label system that covers all your email categories.</p>
</li>
<li>
<p><strong>Use Nested Labels</strong>: Utilize Gmail's nested label feature to create subcategories and keep your label list manageable.</p>
</li>
<li>
<p><strong>Color-code Labels</strong>: Assign colors to your most important labels for quick visual identification.</p>
</li>
<li>
<p><strong>Create Filters</strong>: Set up filters to automatically apply labels to incoming emails based on predetermined criteria.</p>
</li>
<li>
<p><strong>Regular Maintenance</strong>: Periodically review and update your labels and filters to ensure they're still relevant.</p>
</li>
<li>
<p><strong>Use Stars and Important Markers</strong>: For emails that don't fit into specific categories, use stars or the &quot;Important&quot; marker for quick access.</p>
</li>
<li>
<p><strong>Archive Liberally</strong>: Don't be afraid to archive emails after processing them. They'll still be searchable but won't clutter your inbox.</p>
</li>
<li>
<p><strong>Leverage Gmail Categories</strong>: Use Gmail's automatic categorization (Primary, Social, Promotions) to help sort incoming mail.</p>
</li>
</ol>
<h2 id="conclusion">Conclusion</h2>
<p>Finding and managing unlabeled Gmail messages doesn't have to be a daunting task. With the methods and tips outlined in this guide, you can easily locate, organize, and process your unlabeled emails. Whether you prefer simple search operators, advanced filtering techniques, or third-party add-ons, there's a solution that fits your workflow.</p>
<p>Remember that the key to maintaining an organized Gmail account is consistency. Regularly applying labels, creating filters, and processing unlabeled emails will help keep your inbox manageable and efficient. By implementing these strategies, you'll spend less time searching for emails and more time focusing on the content that matters most.</p>


Learn how to efficiently filter and locate unlabeled Gmail messages using various methods. Keep your inbox organized with these helpful tips and tricks.

How to Filter Gmail Messages that are Not Labeled

<p>Email can be a wonderful tool, but it can also be a source of stress, particularly if you have an inbox overflowing with messages that aren't necessarily important. Luckily we have a few tools at our disposal to give us the flexibility to manage our inboxes effectively so they become a tool of <em>efficiency</em> rather than a pit of anxiety.</p>
<p>Here we'll talk about getting emails to skip the inbox in Gmail.</p>
<h2 id="whyskiptheinboxarchive">Why Skip the Inbox / Archive?</h2>
<p>The most obvious reason for email management is to reduce clutter and help manage priorities. With Gmail, you can set filters to automatically label and move specific emails, skipping the inbox altogether. For many, this means you'll save time and energy by archiving non-urgent or unimportant emails and focusing on the ones that require your immediate attention.</p>
<p>It might not seem like a lof of time-saving by auto-archiving an email, but if you consider that the average person receives over 100 emails per day, that can add up to a lot of time saved.</p>

            <div class="alert alert-note">
                <div class="flex">
                    
                        <div class="flex-shrink-0 mr-3">
                            <img src="/assets/images/icon-information-circle-solid.svg" class="icon" aria-hidden="true" />
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                    <div class="w-full">
            <p><strong>Note:</strong> &quot;Skipping the inbox&quot; is the same as &quot;archiving&quot;, which will remove the &quot;inbox&quot; label from the email, but not send it to the trash. You can access them at any time in your &quot;All Mail&quot; view or via search.</p>

                    </div>
                </div>
            </div>
            <h2 id="howtoskiptheinboxwithgmailfilters">How to Skip the Inbox with Gmail Filters</h2>
<p>So how do we actually get emails to skip the inbox?</p>
<p>When you're in Gmail, do the followig:</p>
<ol>
<li>At the top of your screen, click on the search options icon on the right side of the search bar.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-1.png" alt="Gmail search options icon"></p>
<ol start="2">
<li>Enter the search criteria for the emails you want to filter and click &quot;Create filter&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-2.png" alt="Gmail filter criteria"></p>
<ol start="3">
<li>Select the &quot;Skip the inbox (Archive it)&quot; option and then click &quot;Create filter&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-3.png" alt="Gmail filter skip inbox"></p>
<p>Let's say, for example, that you want all emails from a specific newsletter to be marked as read and archived. You would enter the newsletter email or subject in the search criteria, then choose &quot;Skip the Inbox (Archive it)&quot; and &quot;Mark as read&quot; in the options.</p>
<p>That's it! Now, those emails will bypass your inbox and be marked as read in your archive.</p>
<h2 id="howtoskiptheinboxwithblocksender">How to Skip the Inbox with Block Sender</h2>
<p>While Gmail's filter system works for many use-cases, there are also limitations to it, like a lack of advanced blocking criteria and having to recreate the filter for every account you own.</p>
<p>With Block Sender, you can use advanced criteria (like IP addresses, headers, domain extensions, wildcards, etc) to match emails, as well as share these archiving rules with all of your connected accounts.</p>
<p>Once you've signed up for an account and linked your email, do the following:</p>
<ol>
<li>Go to the <a target="_blank" href="https://app.blocksender.io/blocks">Blocks page</a> in the dashboard.</li>
<li>Click the &quot;New Blocking Rule&quot; button.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-4.png" alt="Block Sender block page"></p>
<ol start="3">
<li>Enter the criteria, select &quot;Archive&quot;, and click &quot;Create&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-5.png" alt="Block Sender block and archive email"></p>
<h3 id="commonissues">Common Issues</h3>
<p>Although this feature is usually pretty straight-forward, it's possible that some issues can arise from time-to-time.</p>
<p>When using the Gmail filter method, you may notice that the emails still show up in your inbox. This can sometimes be due to a setting on your account. To fix it, do the following:</p>
<ol>
<li>Go to the Settings page by clicking on the gear icon and then &quot;See all settings&quot;.</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-6.png" alt="Gmail see all settings"></p>
<ol start="2">
<li>Click on the &quot;Inbox&quot; tab and scroll down to the bottom.</li>
<li>Selec the &quot;Don't override filters&quot; option.</li>
<li>Click &quot;Save Changes&quot;</li>
</ol>
<p><img src="https://block-sender.s3.amazonaws.com/media/how-to-have-emails-skip-the-inbox-archive-7.png" alt="Gmail don't override filters"></p>
<p>If Gmail is allowed to override filters, then you may see emails in your inbox when you don't expect to.</p>
<p>Another possibility is that you have conflicting filters or blocking rules. This is when you have two filters/blocks that both match the same email, but have different settings on where the email should go. Unfortunately with Gmail you can't set filter priority, so the next best option is to either update your filters to be more specific <em>or</em> remove the conflicting filter altogether.</p>
<p>The final possibility is that your filter/block criteria is incorrect and doesn't actually match the email you're trying to archive / skip the inbox. In this case, you'll just need to review the criteria to make sure it is correct.</p>
<h3 id="conclusion">Conclusion</h3>
<p>In this article we took a look a few methods for getting emails to skip the inbox / archive, both decluttering your inbox and saving you the time of having to do it yourself.</p>
<p>This can be very useful for, among other things, unimportant emails that you still want to keep around for later use. By using Gmail's filters or Block Sender's blocking rules, you can easily set up rules to automatically archive these emails and keep your inbox clean and organized.</p>


From the blog